PR195 - Accrual Program
**Form Purpose
Run Accrual Program (PR195) to create auto-reversing general ledger entries
in the GL Interface file when a payroll period spans two accounting periods.
**Processing Effect
If you use the Lawson General Ledger system, the auto-reversing indicator
allows posting to the general ledger in the current period with a reversal in
the next accounting period when you post the actual entries for the payroll
cycle. The program creates entries for wages as well as company-paid payroll
taxes.
**More Information
You must run PR140 (Earnings and Deductions Calculation) before you run PR195
with report selection P (Percent). The program multiplies the calculations for
wages and company payroll taxes by the percent entered in PR195, to determine
the accrual.
With report selection D (Days), you can run PR195 outside a payroll cycle.
When you use report selection D (Days), you must enter the number of days to
accrue for each pay frequency and salary class.
Eight-hour working days are assumed for the calculation. In order to perform
the accrual for salaried employees, an hourly rate is determined by dividing
the annual salary, by the annual hours times the FTE (Full Time Equivalent)
factor, based on the employee's job code or the annual hours on HR11.1
(Employee), if entered. For employees not associated with a job code, the
program uses the annual hours defined for the company in the calculation.
With report selection T (Time Records), you also must run PR140 before you
run PR195. You can type a date in the Time Record Date field to use as
selection criteria for accruals based on specific time records.
Updated Files
ABTRANS -
ACCOMMIT -
ACCOMMITX -
ATTENDHIST - One of the primary files updated by this program.
CKPOINT - The Universe file used for recovery.
EMACHDEPST -
EMDEDMASTR - Used to determine which deductions to include when running the
program for Days option.
EMPACHDIST -
EMTAMASTR -
GLCOMMIT -
GLCOMMITX -
ONETMDED - Used to retrieve one-time deduction distribution information.
PAYDEDUCTN - Used to retrieve deduction information when running the
program for the Percent option.
PAYMASTR - Creates a record in the Employee Payment Distribution file for
each payment included in the report when running the program
for the Percent option.
PBBLDEDUCT -
PBJOBCDTRN -
PBTIME -
PBTIMEREC -
PBTRANS -
PR1099RHST -
PR1099RSLH -
PRCHECK -
PRDEDDTL -
PRDISTRIB - Used to process reversals for payment type R and to report
adjustment transactions for type J. This program updates the
run time, run date and status.
PREMDEDHST - Used to retrieve employee deduction totals by month.
PRGARNHIST -
PRMONITOR -
PRPAYCODE - Used to update the "used" flag.
PRPENFSRCH -
PRPENHIST -
PRSYSTEM - Used to validate the company and process level.
PRTIME - The employee's pay and hours history is updated by this
program.
PRTRDADJ -
QUARTDED - The employee's year-to-date deduction amount is updated by
this program.
QUARTWAGE - The employee's year-to-date wages are updated by this program.
SYSTEMCODE -
TIMERECORD - Used to calculate the amount charged to previous and current
pay periods for general ledger distribution.
TIPPAY - Tip income and hours worked to generate the tip income is
updated by this program.
TPPARAM - Used to validate and update the company parameters necessary
to run the Lawson Tips system.
TRSGBLCK -
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
ATTENDCODE - Used to validate the attendance code and retrieve points
associated with the attendance code.
BANKACCT -
BANKFILE - Used to retrieve the cash account number.
BNLIMITS -
COMPHIST -
CUCONV -
CURELAT -
DEDCODE - Used to retrieve the deduction description and associated
expense account.
DEPTCODE - Used to validate the department.
EMDISTMAST - Used to calculate the deduction distribution amounts.
EMPLOYEE - Used to retrieve employee information based on parameters
defined for the report.
EMSTATUS - Used to validate the employee status.
GLADDRESS - Used to retrieve the company name, address, communication
numbers, and required accounting units. ~$11PR1950GLCHART
Used to validate the general ledger chart name.
GLCHART - Used to validate the general ledger chart
name.
GLINTCO -
GLNAMES - Used to validate the general ledger accounting unit.
GLSYSTEM - Used to validate the general ledger company
JOBCODE - Used to determine annual hours for an employee when running
the program for Days option.
PAEMPLOYEE -
PAYSUMGRP - Used to validate the pay summary group.
PBBILL -
PBBLDEDRT -
PBBLDEDRX -
PBBLJOBCD -
PBBLJOBCDX -
PBCLIENT -
PBDCTGRPX -
PBFEE -
PBFEEGRPX -
PERSGROUP - Used to validate the employee group.
PGEMPLOYEE - Used to determine which employees are included in an employee
group.
PLAN -
PRBUSGRP -
PREMPGARN -
PRFUNDSRC -
PRGARNRULE -
PRGARNRULX -
PRGARNTYPE -
PRMINWAGE - Used to retrieve the minimum wage. Minimum wage is verified in
the calculation of overtime.
PRONWAGES -
PROTACCTS -
PROTPAYPRD -
PROVERTIME -
PRPENFSRC -
PRPENFSRCH -
PRPENPAY -
PRPROCGRP -
PRREGPARM -
PRSAGDTL - Used to retrieve a rate of pay for a step and grade employee.
PRSHIFTTBL -
PRTAXAUTH - Used to validate the tax authority.
PRTAXLEVY - Retrieves tax levy exempt amounts and computes additional
exemption amounts.
PRTAXLOC -
PSGRELATE - Used to calculate workers' compensation deductions that are
based on specific pay classes when you run the report for the
Days option.
PSGTAXES -
TAXGROUP - Used to determine if an employee's process level is included
in a tax reporting group. If it is, the head process level of
the group is then used to find the taxing authority information
to be used for that employee when the Days option is used.
TAXIDEXMP -
INVOKED Programs
ACCL
IFAC
ACAC
IFCU
IFSG
IFAU
SLSE
SLSU
IFFC
IFGT
GLCC
IFOB
IFRS
IFSC
SLSB
SLSS
PBFE
PBWC
PRAN
PRBA
PREN
PRWC
SLFD
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