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APVENCLASS FILE
Vendor Class
The Vendor Class file contains all vendor class records for a vendor group. A
vendor class is a subgroup of vendors that share common payment or processing
characteristics, such as office supply vendors or employees.
The vendor class "ONE" is automatically created in this file when you define
a vendor group. The system assigns this vendor class to one-time vendors that
are defined during invoice entry.
REFERENCED BY
AC210 AM115 AM117 AM15.1 AM15.2 AM15.3
AM15.4 AM18.1 AM20.1 AM20.3 AM21.1 AM21.3
AM500 AM51.1 AM551 AM97.1 AP102 AP110
AP115 AP125 AP126 AP130 AP135 AP150
AP151 AP156 AP180 AP197 AP200 AP210
AP211 AP230 AP237 AP245 AP25.1 AP25.2
AP250 AP251 AP252 AP26.1 AP27.1 AP270
AP28.1 AP28.2 AP290 AP30.1 AP30.2 AP30.3
AP30.4 AP32.1 AP35.1 AP510 AP56.1 AP56.2
AP80.1 API1.1 API2.1 API3.1 API4.1 AR01.1
EE135 EE20.1 EE20.2 EE20.4 EE35.1 EE35.2
EE520 IC530 IC840 MA531 MA540 MA61.1
MA63.1 MA65.1 MA80.1 MAI1.1 PO120 PO150
PO25.6 PO25.7 PO36.2 PO536 POA2.1 PR05.1
PR05.3 PR198 PR226 PR247 PR26.1 PR47.1
UK47.1
UPDATED BY
AP00.1 AP00.3 AP10.3 AP100 AP520
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
VCL-VENDOR-GROUP Alpha 4 AP00.1 AP00.3
Element: Vendor Group The vendor group. Must be a valid AP10.3 AP100
record in the Vendor Group file. AP520
VCL-VEN-CLASS Alpha 3 AP00.1 AP00.3
Element: Vendor Class A user-defined code representing a AP10.3 AP100
subset of vendors within a vendor group. AP520
VCL-VEN-PRIORITY Numeric 2 AP00.1 AP00.3
Element: Payment PrioriThe payment priority to default on AP10.3 AP100
vendors added for the vendor class. AP520
Valid values are 1 (highest priority)
through 99 (lowest priority).
VCL-DESCRIPTION Alpha 30 (Lower Case) AP00.1 AP00.3
Element: Description The name or description of the vendor AP10.3 AP100
class. AP135 AP520
VCL-ZERO-CHECK Alpha 1 AP00.1 AP00.3
Zero Payments Indicates whether vendors assigned this AP10.3 AP100
Allowed vendor class will have zero payments AP520
created if the vendor's invoices net to
zero. Valid values are:
N = No.
Y = Yes.
VCL-POST-OPTION Alpha 1 AP00.1 AP00.3
Element: Posting OptionThe posting option for the vendor AP10.3 AP100
class. Determines the volume of invoice AP520
expense distribution information that
AP175 (Invoice Distribution Closing)
transfers to the general ledger. Valid
values are:
S = Summary. Invoice distributions post
to the general ledger in summary.
Invoice distributions with the same
accounting unit, account number,
activity, and post date are grouped into
one general ledger journal entry.
D = Detail. Invoice distributions post
to the general ledger in detail. Each
invoice distribution represents one
general ledger journal entry.
Blank = Posting option not selected for
vendor class. Company posting option is
used.
VCL-DIST-CODE Alpha 9 AP00.1 AP00.3
Element: Distribution CThe distribution code to default on AP10.3 AP100
vendors added for the vendor class. Used AP520
to automatically create expense
distribution lines for an invoice during
entry. Must be a valid record in the
Distribution Code file.
VCL-MAX-PMT-AMT Signed 18.2 AP00.1 AP00.3
Element: Intl Amt The maximum single payment amount that AP10.3 AP100
can be created for any vendor within AP520
this vendor class. AP150 or AP151
assigns the Maximum Payment Hold Code
you select for the vendor class to
invoices that, if scheduled for payment,
would cause a payment total greater than
this maximum amount.
VCL-MAX-PMT-HOLD Alpha 4 AP00.1 AP00.3
Element: Hold Code The hold code to be assigned to vendor AP10.3 AP100
invoices within this vendor class when AP520
the maximum single payment amount is
exceeded. Must be a valid invoice hold
code in the Hold Code file. Used only if
a Maximum Payment Amount is defined for
the vendor class.
VCL-INCOME-CODE Alpha 4 AP00.1 AP00.3
Element: Income Code The income code to default on vendors AP10.3 AP100
added for the vendor class. Used to AP520
track vendor reportable income. Must be
a valid record in the Income Code file.
VCL-CURRENCY-CODE Alpha 5 AP00.1 AP00.3
Element: Invoice CurrenThe invoice currency to default on AP10.3 AP100
vendors added for the vendor class. Must AP520
be a valid record in the Currency Code
file.
VCL-TAX-EXEMPT-CD Alpha 1
Element: Tax Exempt CodCode indicating the taxing status. E -
Exempt, T - Taxable.
VCL-TAX-CODE Alpha 10 AP00.1 AP00.3
Element: Tax Code The tax code to default on vendors AP10.3 AP100
added for the vendor class. Used to AP520
calculate invoice tax information. Must
be a valid record in the Tax Code file.
VCL-CASH-CODE Alpha 4 AP00.3
Element: Cash Code The cash code to default on vendors
added for the vendor class. Represents a
bank account. Must be a valid record in
the Cash Code file.
VCL-BANK-INST-CODE Alpha 3 AP00.3
Element: Payment Code The payment code to default on vendors
added for the vendor class. Represents a
type of cash or bill of exchange
payment. Must be a valid cash payment or
bill of exchange payment transaction
code in the Bank Transaction Code file.
VCL-ZERO-PMT-CODE Alpha 3 AP00.3
Element: Zero Payment CThe payment code that represents a zero
payment.
VCL-ENCLOSURE Alpha 1 AP00.3
Element: All Flag Indicates whether the invoice requires
an enclosure with its payment.
Y = Yes
N = No
" "
VCL-TAX-USAGE-CD Alpha 10 AP00.3
Element: Tax Usage Cd The tax usage coe for the vendor. This
filed is required if the AP Company
inidcates that VAT reporting required.
VCL-HANDLING-CODE Alpha 4 AP00.3 AP100
Element: Handling Code
VCL-VALIDATE-PO Alpha 1 AP00.3 AP100
Element: Validate Po " " = MA Company Default
Y = Yes
N = No
VCL-REQUIRE-PO Alpha 1 AP00.3 AP100
Element: Require Po " " = MA Company Default
Y = Yes
N = No
VCL-MTCH-PREPAY-FL Alpha 1 AP00.3
Element: Mtch Prepay FlFlag that notes if the invoice will be
prepaid. This is for match invoices.
VCL-MTCH-PREPAY-MT Numeric 1 AP00.3
Element: Mtch Prepay MtFlag denotes the method of match
prepayment.
0 = No
1 = Prepay from Invoice
2 = Eligible for Prepayment
VCL-MATCH-TABLE Alpha 10 AP00.3
Element: Match Table
VCL-RULE-GROUP Alpha 10 AP00.3
Element: Rule Group
APVENCLASS FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
VCLSET1 VENDOR-GROUP This index is used to access vendor AC210 AM115
VEN-CLASS class records for a specific vendor AM117 AM15.1
group. AM15.2 AM15.3
AM15.4 AM18.1
AM20.1 AM20.3
AM21.1 AM21.3
AM500 AM51.1
AM551 AM97.1
AP00.1 AP00.3
AP10.1 AP10.2
AP10.3 AP100
AP102 AP110
AP115 AP125
AP126 AP130
AP135 AP150
...
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