AP25.1 - Batch Control Use AP25.1 (Batch Control) to define, maintain, and release invoice batches for companies that have Yes selected in the Batch Release field in AP00.4 (Company). A batch number is a unique numeric value within a company used to group invoices for entry. All unreleased batch numbers for a company display on this form along with entry totals and control totals, if defined. If the company has Yes selected in the Batch Control field, entry totals must equal control totals before you can release a batch. If the company has No selected in the Batch Control field but you define control totals, the system displays a message indicating the totals do not match but does not prevent release. Use AP20 (Invoice Entry) to correct invoice errors before you release a batch. To select a batch for transfer to another form, select the "X" (Select) line action and transfer to another form. To release a batch, select the Release line action and the Change form action. Run AP225 (Batch Edit) to list unreleased batch information. You can run AP125 (Batch Release) to release multiple batches in one step. Use AP25.2 (Batch Review) to review individual invoices in a batch. Updated Files ACCOMMIT - Creates an activity management commitment record. ACCOMMITX - Creates an activity management commitment record. AMCONTROL - Referenced or updated by asset management common routines. AMINTER - Referenced or updated by asset management common routines. AMRPRINTER - Referenced or updated by asset management common routines. APASTDTL - Validates an asset detail record. APBATCH - Creates and updates batch records. APCOMMENTS - Validates comments exist. APCOMPANY - Updates last batch on company record. APDISTRIB - Updates invoice distribution records. APDRAFTS - Updates bill of exchange record. APDRFTDIST - Accessed by bill of exchange common routines. APHLDINV - Used to determine if a transaction or vendor is on hold. APINVOICE - Updates invoice records. APMONITOR - Creates and deletes monitor records. APPAYMENT - Updates invoice payment records. APUAVAL - Updates user analysis information. APVENBAL - Updates vendor balances. CBBANKINST - Validates payment code and updates used flag. CBCASHCODE - Validates cash code and updates used flag. CBCPYCASH - Validates company - cash code relationship and updates used flag. GLCOMMENT - Referenced or updated by general ledger common routines. ICRECEIPTS - Updates inventory receipt records. ICTRANS - Creates inventory transaction records. ITEMLOC - Updates inventory item location record. MMDIST - Referenced or updated by purchase order common routines. MMUAVAL - Updates user analysis information. POAOCDTL - Updates purchase order add on cost detail. POAPPROVE - Updates purchase order approval records. POINTAOC - Referenced by purchase order common routines. POINTERFAC - Updates purchase order interface records. POINVOICE - Updates purchase order invoice record. POLINE - Updates purchase order line record. PORECLINE - Updates purchase order line receipt record. PORETURNHD - Referenced or updated by purchase order common routines. POVENDOR - Updates purchase order vendor record. PURCHORDER - Updates purchase order header record. RJBRIDGE - Referenced or updated by general ledger common routines. RJCONTROL - Referenced or updated by general ledger common routines. RJSCHEDULE - Referenced or updated by general ledger common routines. TXCODEMAST - Validates tax code. Does not update. TXCOMPANY - Referenced by tax common routines. Does not update. TXTAXCODE - Validates tax code. TXTAXTABLE - Validates tax table. TXTAXTRAN - Creates tax transaction records. Referenced Files ACACCTCAT - Referenced by activity management common routines. ACACTGRP - Referenced by activity management common routines. ACACTIVITY - Referenced by activity management common routines. ACCAL - Referenced by activity management common routines. ACCALX - Referenced by activity management common routines. AMASSET - Referenced by asset management common routines. AMTEMPLATE - Referenced by asset management common routines. APACCRCODE - Validates invoice accrual code. APCPYVND - Retrieves company specific defaults for a vendor. APDRFTCDES - Referenced by bill of exchange common routines. APHLDINV - Used to determine if a transaction or vendor is on hold. APPAYGROUP - Validates pay group. APPROCLEV - Defaults process level information. APVENCLASS - Defaults vendor class information. APVENGROUP - Validates vendor group. APVENLOC - Defaults vendor location information. APVENMAST - Validates and defaults vendor information. CBCCTRNJB - Validates Journal book for a cash code and payment code. CBUSER - Validates user can access cash code. CBUSRCLASS - Validates all users for cash code. CUCONV - Calculates base currency amounts. CURELAT - Validates currency relationships. GLADDRESS - Accessed by general ledger common routines. GLCHART - Referenced by general ledger common routines. GLCODES - Validates availability of post date. GLINTCO - Referenced by general ledger common routines. GLNAMES - Referenced by general ledger common routines. GLSYSTEM - Accessed by general ledger common routines. ICCATEGORY - Validates inventory category record. ICCOMPANY - Validates inventory company. ICLOCATION - Retrieves address information for tax processing. ITEMMAST - Validates the item master file in the Lawson Inventory Control system. POCOMPANY - Validates purchase order company. POMESSAGE - Defaults purchase order comment information. POPROCLEV - Validates purchase order process level. SYSTEMCODE - Validates the system code updating general ledger and updated the object id. TXTAXRATE - Defaults tax rate information. WFSETUP - AP25.2 - Batch Review Use AP25.2 (Batch Review) to maintain and release an invoice batch for companies that have Yes selected in the Batch Release field in AP00.4 (Company). If the company has Yes selected in the Batch Control field, entry totals must equal control totals before you can release a batch. If the company has No selected in the Batch Control field but you define control totals, the system displays a message indicating the totals do not match but does not prevent release. If an invoice is not in balance, an out-of-balance indicator displays in the "OB" field. The type of indicator displayed is determined by the type of out-of-balance condition that exists. "D" (Distributions) displays if the total invoice distribution amount does not equal the invoice amount. "P" (Payments) displays if the total payment amount scheduled for the invoice does not equal the total invoice amount. "T" (Tax) displays if the total invoice tax distribution amount does not equal the invoice tax amount. An asterisk (*) displays if more than one out-of-balance condition exists. Use AP20 (Invoice Entry) to correct invoice errors before you release a batch. To select an invoice for transfer to another form, select the "X" (Select) line action and transfer to another form. To release a batch, select the Release form action. Run AP225 (Batch Edit) to list unreleased batch information. You can run AP125 (Batch Release) to release multiple batches in one step. Use AP25.1 (Batch Control) to maintain and release select batches for a company. Updated Files ACCOMMIT - Creates an activity management commitment record. ACCOMMITX - Creates an activity management commitment record. AMCONTROL - Referenced or updated by asset management common routines. AMINTER - Referenced or updated by asset management common routines. AMRPRINTER - Referenced or updated by asset management common routines. APASTDTL - Creates or validates asset detail records. APBATCH - Updates batch records. APCOMMENTS - Validates comments exist. APDISTRIB - Updates invoice distributions. APDRAFTS - Updates bill of exchange record. APDRFTDIST - Accessed by bill of exchange common routines. APHLDINV - Used to determine if a transaction or vendor is on hold. APINVOICE - Updates invoices. APMONITOR - Creates and deletes monitor record. APPAYMENT - Updates invoice payment records. APUAVAL - Updates user analysis information. APVENBAL - Updates vendor balances. CBBANKINST - Validates payment code and updates used flag. CBCASHCODE - Validates cash code and updates used flag. CBCHECK - Updates payment records. CBCPYCASH - Validates company - cash code relationship and updates used flag. GLCOMMENT - Referenced or updated by general ledger common routines. ICRECEIPTS - Updates inventory receipt records. ICTRANS - Creates inventory transaction records. ITEMLOC - Updates inventory item location record. MMDIST - Referenced or updated by purchase order common routines. MMUAVAL - Updates user analysis information. POAOCDTL - Updates purchase order add on cost record. POAPPROVE - Updates purchase order approval records. POINTAOC - Referenced by purchase order common routines. POINTERFAC - Updates purchase order interface records. POINVOICE - Updates purchase order invoice. POLINE - Updates purchase order line records. PORECLINE - Updates purchase order line receipt records. PORETURNHD - Referenced or updated by purchase order common routines. POVENDOR - Updates purchase order vendor record. PURCHORDER - Updates purchase order header. RJBRIDGE - Referenced or updated by general ledger common routines. RJCONTROL - Referenced or updated by general ledger common routines. RJSCHEDULE - Referenced or updated by general ledger common routines. TXCODEMAST - Validates tax code. Does not update. TXCOMPANY - Referenced by tax common routines. Does not update. TXTAXCODE - Validates tax code. TXTAXTABLE - Validates tax table. TXTAXTRAN - Creates tax transactions records. Referenced Files ACACCTCAT - Referenced by activity management common routines. ACACTGRP - Referenced by activity management common routines. ACACTIVITY - Referenced by activity management common routines. ACCAL - Referenced by activity management common routines. ACCALX - Referenced by activity management common routines. AMASSET - Referenced by asset management common routines. AMTEMPLATE - Referenced by asset management common routines. APACCRCODE - Validates invoice accrual code. APCOMPANY - Default company information. APCPYVND - Used to retrieve company specific defaults for a company. APDRFTCDES - Referenced by bill of exchange common routines. APHLDINV - Used to determine if a transaction or vendor is on hold. APPAYGROUP - Validates pay group. APPROCLEV - Validates and defaults process level information. APVENCLASS - Validates and defaults vendor class information. APVENGROUP - Defaults vendor group information. APVENLOC - Validates and defaults vendor location information. APVENMAST - Defaults vendor information. CBCCTRNJB - Validates a journal book for a cash code and payment code. CBUSER - Validates user can access cash code. CBUSRCLASS - Validates all users for cash code. CUCONV - Accessed by currency common routines. CURELAT - Accessed by currency common routine. GLADDRESS - Accessed by general ledger common routines. GLCHART - Referenced by general ledger common routines. GLINTCO - Referenced by general ledger common routines. GLNAMES - Referenced by general ledger common routines. GLSYSTEM - Accessed by general ledger common routines. ICCATEGORY - Validates inventory company. ICCOMPANY - Validates inventory company. ICLOCATION - Retrieves address information for tax processing. ITEMMAST - Defaults item master information. POCOMPANY - Validates purchase order company. POMESSAGE - Defaults purchase order message information. POPROCLEV - Defaults purchase order process level information. SYSTEMCODE - Validates the system code updating general ledger and updated the object id. TXTAXRATE - Defaults tax rate information. WFSETUP - AP25.3 - Invoice Batch Transfer Use AP25.3 (Invoice Batch Transfer) to move an invoice from one batch of invoices to another batch. You can transfer an invoice if you are waiting to resolve a problem with one invoice, for example, but you want to process the remaining invoices in the batch. Instead of deleting the invoice and entering it into a new batch, you can transfer it. Updated Files APBATCH - Updates batch. APINVOICE - Updates invoice. POAPPROVE - Referenced by purchase order common routines. POMESSAGE - Referenced by purchase order common routines. Referenced Files APCOMPANY - Validates company. APHLDINV - Used to determine if a transaction or vendor is on hold. APVENGROUP - Validates vendor group. AP25.4 - Selection Criteria Use the Selection Criteria subform to define optional criteria used to select invoices for display in AP25.3 (Invoice Batch Transfer). Updated Files None. Referenced Files APCOMPANY - Validates company. APHOLDCODE - Validates hold codes. APVENGROUP - Validates vendor group. APVENMAST - Validates vendor. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS |