PO02.1 - Ship Terms Use this form to define and maintain ship terms. Ship terms indicate when the buyer or seller takes possession of the merchandise and at what point in the shipment. A ship term default can also be assigned to a vendor in PO10 (Vendor). If you assign a ship term to a vendor, it defaults on all purchase orders placed for that vendor unless you override it on the purchase order. The ship term code and the description of the code print in PO120 (PO Print/Fax). Updated Files CKPOINT - Used to determine if restart information exists. FOBCODE - Primary file maintained by program. Referenced Files POCOMPANY - Used to validate the purchase order company information. PO10.1 - Vendor Use this form to define specific purchase order parameters for vendors set up in the Accounts Payable Vendor form. Use of this form is optional. If some of these parameters are defined at the company level, you can use this form to redefine these same parameters for individual vendors. If you set up specific vendor parameters on this form, the parameters default onto all purchase orders created for the vendor. But you can override the defaults on individual orders. Defaults include phone, fax, freight and ship terms, ship via, and tolerances. This form also places purchasing constraints according to vendor, open purchase limit, maximum order amount, and tolerances. Also use this form to identify whether purchase orders for a vendor are transmitted by Electronic Data Interchange (EDI) , faxed, or printed normally. Updated Files POVENDOR - Primary file maintained by the program. Referenced Files APCOMPANY - Used to validate an Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate an Accounts Payable vendor class. APVENGROUP - Used to validate an Accounts Payable vendor group. APVENMAST - Used to validate an Accounts Payable vendor. BUYER - Used to validate a buyer code and to display the buyer name. FOBCODE - Used to validate ship terms. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used when editing. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to validate a freight term code. POLINE - Used when editing for delete. POVENDLOC - Used when editing for delete. PURCHORDER - Used when editing for delete. PO10.2 - Vendor Purchase From Location Use this form to define additional information about alternate locations from which you can purchase the products from a vendor. The vendor must already be set up in the Accounts Payable Vendor form. Use of this form is optional. If you have already defined some of these parameters at the company level, you can use this form to redefine these same parameters for individual vendors. If you set up specific vendor parameters on this form, the parameters default onto all purchase orders for the vendor, but you can override the defaults on individual orders. Updated Files POVENDLOC - Primary file maintained by this program. Referenced Files APCOMPANY - Used to validate an Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate a vendor class. APVENGROUP - Used to validate a vendor group. APVENLOC - Used to validate an Accounts Payable vendor location. APVENMAST - Used to validate an Accounts Payable vendor master. FOBCODE - Used to validate ship terms. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to validate a freight term code. POVENDOR - Used to validate a vendor. PO12.1 - Comment Codes Use this form to define and maintain comments that you can later select to display online and/or print on the purchase order and/or the receiving document. You can select to print and/or display comments either when you enter the purchase order or when you print using PO120 (PO Print/Fax) or PO122 (Transmitted PO Acknowledgement). You can assign comments to the header, trailer, or an individual line on the order. If you define comment codes, enter only the code on the order. The system adds the assigned text. Use the Comments button on PO20.1 (Purchase Order) or on PO20.3 (PO Line Options) to redefine individual purchase order comments without affecting the definition you defined on this form for the comment. You can create multiple language versions of the same comment code. When you assign a comment code to an order, the system automatically selects the language version corresponding to the language preferred by the vendor, as defined on AP10.1 (Vendor). Updated Files CKPOINT - Used to determine if restart information exists. STCOMMCODE - Primary file maintained by program. STCOMMENTS - Detail file maintained by program. Referenced Files POCOMPANY - Used to validate the purchase order company information. PO13.1 - Vendor Item Use this form to maintain a cross-reference list of vendors for an item. The following information can be maintained for each vendor item: - item number - description of the item - units of measure (vendor BUOM, vendor PUOM) - UOM conversion data - manufacturer data - Labeler code This information is used to order an item from a specific vendor. The vendor item number and description print on the purchase order document in PO120 (PO Print/Fax). The vendor buy UOM overrides the standard buy UOM defined in IC11.1 (Item Master) UOM form tab. You can change the vendor buy UOM and/or UOM conversion at any time. Updated Files CKPOINT - Used to determine if restart information exists. POITEMVEN - Primary file updated by program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ICVALUOM - Used to validate item unit of measure. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POQUOTES - Used when editing. PO14.1 - Vendor Item / Quote Use this form to set up quotes when ordering an item for a particular location(s) and vendor. Using this form is optional. Parameters include cost quotes (defined in the Buy Unit of Measure (BUOM)) for the item and for vendor locations. You must have already defined the item and vendor in IC11.1 (Item Master) and the Accounts Payable Vendor form, respectively. This form can be used for inventory and nonstock items only and provides information about the inventoried item at a particular location. Updated Files CKPOINT - Used to determine if restart information exists. POITEMVEN - Secondary file created by program. POQUOTES - Used to create vendor item quote records. Referenced Files APCOMPANY - Used to validate Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate Accounts Payable vendor class. APVENGROUP - Used to validate Accounts Payable vendor group. APVENLOC - Used to validate Accounts Payable vendor location. APVENMAST - Used to validate Accounts Payable vendor. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control location. ITEMLOC - Used to validate Item location. ITEMMAST - Used to validate item number. POCOMPANY - Used to validate the purchase order company information. POVENDOR - Used to validate the purchase order vendor. INVOKED Programs IFCC IFCR IFSG PO15.1 - Catalog Price Update Use this form to update the new cost for all the items you defined in PO14 (Vendor Item / Quote) for a vendor. You can update the new cost for several items at a time rather than accessing each item individually in PO14. You can choose to display the information in vendor item number order as defined in PO13 (Vendor Item), or item number order as defined in IC11.1 (Item Master). Updated Files CKPOINT - Used to determine if restart information exists. POQUOTES - Primary file updated by program. Referenced Files APCOMPANY - Used to validate Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate Accounts Payable vendor class. APVENGROUP - Used to validate Accounts Payable vendor group. APVENLOC - Used to validate Accounts Payable vendor location. APVENMAST - Used to validate Accounts Payable vendor. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control location. ITEMMAST - Used to validate item number. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate item vendor relationship. INVOKED Programs IFCC PO16.1 - Bid This program is used for several purposes: One purpose is to add small bid requests when the bid items are known and running the Bid Creation batch program to create the bid would not make sense. A second purpose is to enter vendor bid responses that have been received via mail or fax. The third purpose is to maintain bid responses or catalog prices that have been entered into the bid system by any means. Maintenance may need to be done because the vendor has not provided enough data to load the bid item to a quote or contract line. Vendor units of measure may need to be corrected, for instance. The program can also be used to maintain an update flag, which gives you the ability to keep certain items from being loaded to quotes or contract lines. The Mimic field allows you to add bids or bid responses by copying all of the detail lines (not just those displayed) from an existing bid. This process is started by inquiring on an existing bid (the bid must not have a vendor number associated with it). Then enter a Y in the Mimic field, select the vendor for the new bid or bid response, and add the bid or bid response. Updated Files POBID - Used to create bid records. POBIDITEM - Used to create bid item records. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICCOMPANY - Used to validate the Inventory Control company. ICVALUOM - Used to validate item unit of measure. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to validate item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate and obtain vendor item information. POLINE - Used to update the purchase order line record. PURCHORDER - Used to validate and default purchase order information. PO16.2 - Bid Response This program is used primarily to maintain bid responses that have been entered into the bid system by any means. Maintenance may need to be done because the vendor has not provided enough data to load the bid item to a quote or contract line. Vendor units of measure may need to be corrected, for instance. The program can also be used to maintain an update flag, which gives you the ability to keep certain items from being loaded to quotes or contract lines. Bid items are listed in manufacturer number sequence, to match the sequence of the Bid Analysis report. Updated Files POBID - Used to create bid records. POBIDITEM - Used to create bid item records. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICCOMPANY - Used to validate the Inventory Control company. ICVALUOM - Used to validate item unit of measure. ITEMMAST - Used to validate item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate and obtain vendor item information. POLINE - Used to update the purchase order line record. PURCHORDER - Used to validate and default purchase order information. PO17.1 - Purchase Override Entry Use this form to assign standard orders as purchase override orders for a requesting location. Purchase override orders must be contract (C) or override (O) types of standard orders. The requesting location must be a valid requesting location in the Requisitions system. When the requesting location enters a requisition for an item that is included on a purchase override order, the requisition line is set up as a purchase requisition (that is, a purchase order line is created for the requisition line) regardless of the item type. Any requisition line becomes available for processing in RQ125 (PO Generation) when the requisition is released and approved by filling in either the Vendor or the Zip Create Purchase Order field in RQ125. Purchase override entries are also referenced by the Purchase Order system when the requesting location is provided for a purchase order line. If a purchase override entry exists for the requesting location and the vendor on the standard order assigned in the purchase override entry is the same as the vendor on the purchase order, unit cost is determined from the standard order in the purchase override entry. You may establish up to nine overrides for a requesting location. You must assign a priority for each override order. The system searches the override orders in priority sequence starting from one (1). You may want to start with a priority number higher than one (1), such as two (2) or three (3), initially and leave at least one digit between priorities to make subsequent maintenance easier. Updated Files CKPOINT - Used to determine if restart information exists. POLOCCON - Used to create override location records. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. POCOMPANY - Used to validate the purchase order company information. RQLOC - Used to validate and display the requesting location. STPURCHORD - Used to validate and default standard purchase order information. PO20.1 - Purchase Order Use this form to add and maintain the purchase order. The form allows you to enter the basic purchase order information, and the buttons allow you to add and maintain additional details about the purchase order. In addition, five line items at a time may be defined for the purchase order. The form is used for all item types. Additional information for each line can be added and maintained by choosing the More button. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. INSTDETAIL - maintains the Intrastat detail records. INSTHEADER - maintains the Intrastat header records. INSTNBR - Assigns an Intrastat number to a transaction after you have added Intrastat data. ITEMLOC - Updates on-order quantities for inventory items. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Used to create and update the add-on-cost information. POAOCSPRD - Used to display add-on-cost spread message. POAUDIT - Used to create or delete the purchase order change audit information. POCOMMENTS - Used to create purchase order comment information. POCOMOUT - POCOMPANY - Used to update the purchase order company last purchase order number assigned. POHDROUT - POINTERFAC - Used to update the interface record with purchase order quantity changes. POLINE - Used to create and maintain purchase order line records. POLINEOUT - PORETURNHD - Used to update the header record for a purchase order return. POVENDOR - Used to update the open purchase order amount for the purchase order vendor. Edits occur on release if the purchase order exceeds the open purchase order amount. PURCHORDER - Primary file maintained by the program. REQLINE - Used to display information from the requisition line. STPOLINE - Used to update the standard purchase order line record. STPURCHORD - Used to update the standard purchase order record amounts. TERMS - Used to default payment terms. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity and check if activity budget is exceeded. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APPROCLEV - Used to validate process level. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYCLASS - Used to validate the authorized buyer purchase class in the release process. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Validates currency relationships. FOBCODE - Used to obtain and validate ship term information. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICCOUT - ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. INSTATPROC - Validates the Intrastat statistical procedure code. INSTCMDTY - Validates the Intrastat commodity code. INSTCTRYCD - Validates the Intrastat country code. INSTNOTC - Validates the Intrastat Nature Of Transaction Code. INSTPORTS - Validates the Intrastat ports code. INSTREGN - Validates the Intrastat region code. INSTUOM - Validates the Intrastat secondary unit of measure code. ITEMMAST - Used to validate item and to obtain item descriptive information. MAJORCL - Used to validate purchasing major class. MINORCL - Used to validate purchasing minor class. POAOCSPRD - Used to display add-on-cost spread message. POAPPROVE - Used to determine if any approvals have been done when trying to cancel a purchase order. POFRTTERM - Used to validate and display freight term information. POINVOICE - Used to retrieve purchase order invoice information for display. POITEMVEN - Used to validate and obtain vendor item information. POLOCCON - Used to determine override orders for a location for cost defaulting. POMESSAGE - Used to validate and default buyer message information. POQUOTES - Used to validate and default vendor item quote information. PORECEIVE - Used to determine if unreleased receivers exist. PORECLINE - Used to check for receiving activity. POVENDLOC - Used to validate and display purchase order purchase-from location information. REQHEADER - Used to display information from the requisition. RQLOC - Used to validate and display the requesting location. STCOMMCODE - Used to validate standard comment codes and determine the comments assigned to them. STCOMMENTS - Used to default standard comments from comment codes. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to validate and default tax rate information. WFSETUP - INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS SLSS PO21.1 - Multiple Delivery Use this subform to create an item with more than one delivery date. This subform is used on an existing purchase order so you can schedule several shipments for the item. You enter the detail line information once and then the dates you want the item delivered. In turn, the system creates a separate purchase order line for the item for each delivery date. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. ITEMLOC - Updates the on-order quantity and obtains the last received unit cost for default. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAUDIT - Used to create or delete the purchase order change audit information. POLINE - Detail file maintained by program. POVENDOR - Updated with the purchase order net amount. PURCHORDER - Primary file maintained by program. STPOLINE - Updated with the line item order quantity and amount if the order is a blanket order. STPURCHORD - Updated with the total order amount if this is a blanket order release. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used when editing. TXTAXTABLE - Used when editing. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity and check if activity budget is exceeded. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing the vendor. APVENLOC - Used to validate the vendor location. APVENMAST - Used to validate the vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used when editing. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location. ITEMMAST - Used to obtain item information. POAOCDTL - Used to create and update the add-on-cost information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate and obtain vendor item information. POLOCCON - Used to determine override orders for a location for cost defaulting. POQUOTES - Used to obtain vendor item quote information. POVENDLOC - Used to obtain vendor purchase from location default information. RQLOC - Used to validate and display the requesting location. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used when editing. PO21.2 - AOC Spread Use this subform to spread miscellaneous add-on costs to the purchase order lines. The cost is spread to the lines according to the spread method specified. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Used to create and update the add-on-cost information. POAOCSPRD - Used to create and maintain add-on-cost spread records. POAUDIT - Used to create or delete the purchase order change audit information. POLINE - Used in editing. POVENDOR - Used to update the open purchase order amount. PURCHORDER - Primary file maintained by program. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity and check if activity budget is exceeded. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used when editing. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMLOC - Used to validate the Inventory Control item location for inventory items. ITEMMAST - Used to validate item and to obtain item descriptive information. POAOCMAST - Used to validate and default add-on-cost master information. POCOMPANY - Used to validate the purchase order company information. POINTAOC - Used to validate the purchase order add-on-cost interface with a purchase order number. POVENDLOC - Used to validate and display purchase order purchase-from location information. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to validate and default tax rate information. PO21.3 - Account Distribution Use this subform to allocate expense distributions for an item to multiple GL accounts. You can allocate a percentage of the purchase order line amount or a portion of the total purchase order line quantity. You can also allocate the distribution to multiple companies, but only for nonstock, X (special order), and service type items and only if you have set up intercompany relationships in the General Ledger (GL) Intercompany Relationships form. This subform can also be used to enter activity and asset information. Distributions for multiple purchase order lines can be entered without leaving the display. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POLINE - Primary file maintained by program. PURCHORDER - Used to define the line item to distribute. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity and check if activity budget is exceeded. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APDISTCODE - Used when editing. APINVOICE - Used to update invoice records. APVENGROUP - Used when editing vendor. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POAPPROVE - Used to obtain purchase order approval information. POCOMPANY - Used to validate the purchase order company information. POINVOICE - Used to retrieve purchase order invoice information for display. POMESSAGE - Used to validate and default buyer message information. PORECEIVE - Used to validate and default purchase order receiving information. PORECLINE - Used to obtain receiving line information. REQHEADER - Used to display information from the requisition. SYSTEMCODE - Used to validate system code information. WFSETUP - PO21.4 - Comments Use this subform to add and maintain comments for the purchase order. You can change a standard comment for the purchase order without affecting the standard comment as defined in PO12 (Comment Codes). You can create unique comments to attach to the header, detail line, and or trailer on the purchase order, in the language displayed as the vendor preferred language. Updated Files POAUDIT - Updated with change audit information. POCOMMENTS - Detail file maintained by program. POINTERFAC - Updated with interface feed back. POLINE - Primary file maintained by program. PURCHORDER - Primary file maintained by program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing vendor. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POAOCDTL - Used to obtain add-on-cost information. POCOMPANY - Used to validate the purchase order company information. PO21.5 - Miscellaneous AOC Use this subform to add and maintain information for miscellaneous add-on costs on an existing purchase order. An add-on cost (AOC) defines the characteristics of a charge that you can add to the purchase order. For example, you can include a freight charge in the total amount of the purchase order, but the charge is not a specific purchase on a line item. Examples of miscellaneous add-on costs include freight insurance, freight charges, and duty. These costs are incurred for the entire order, not to a specific line. This subform is the only one you can use to apply miscellaneous add-on costs to an entire purchase order. Add-on costs are defined in MAO08.1 (Add on Cost Code). When you enter a cost code on this subform, the information for the code defaults from MA08.1, but you can override it. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Primary file maintained by this program. POAUDIT - Primary file maintained by this program. POINTAOC - Used to validate the purchase order add-on-cost interface with a purchase order number. PURCHORDER - Updated with add-on-cost and tax amounts. TERMS - Used to validate payment term. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate tax code. TXTAXTABLE - Used obtain tax table information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity and check if activity budget is exceeded. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to validate the vendor location. APVENMAST - Used to validate the vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location. POAOCMAST - Used to validate the add-on-cost code. POAOCSPRD - Used internally to document the PO add on cost spread method used. POAPPROVE - Used to validate activity. POCOMPANY - Used to validate the purchase order company information. POINVOICE - Used when editing. PORECLINE - Used to edit if activity exists. POVENDLOC - Used when editing. POVENDOR - Updates open purchase order amount with add-on-cost amount. STPURCHORD - Updated with the total order amount if this is a blanket order release. This is part of a common routine used in the entry of a purchase order. PO21.5 does not use this application update. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to obtain the tax rate. PO21.6 - Item AOC Use this subform to add and maintain add-on costs for a purchase order detail line. You can add multiple add-on costs and the add-on cost can be a landing cost. When you add an add-on cost, the information for the code defaults from MA08 (Add on Cost Code). You can change the default information, including assigning the code to a vendor other than the one on the purchase order. If you add a landing add-on cost after any activity (receipts or approvals) has occurred on the purchase order line, the add-on cost must be at zero cost. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. ITEMLOC - Used to update on-order quantity. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Detail file maintained by program. POAUDIT - Updated with change audit information. POINTAOC - Used to validate the purchase order add-on-cost interface with a purchase order number. POINTERFAC - Used to create purchase order interface records during conversion. POLINE - Primary file maintained by program. PORETURNHD - Used to update the header record for a purchase order return. POVENDOR - Updates open purchase order amount with the purchase order amount. PURCHORDER - Updated with purchase order and add-on-cost amounts. STPOLINE - Updated with the line item order quantity and amount if the order is a blanket order. STPURCHORD - Updated with the total order amount if this is a blanket order release. TERMS - Used to validate payment term. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to edit the tax code. TXTAXTABLE - Used to obtain tax table information. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to validate the vendor location. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationship GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location. ITEMMAST - Used to obtain item information. POAOCMAST - Used to validate the add-on-cost code. POAOCSPRD - Used in editing. POAPPROVE - Used to validate activity. POCOMMENTS - Updated with comment information. POCOMPANY - Used to validate the purchase order company information. PORECLINE - Used to edit if activity exists. POVENDLOC - Used to obtain vendor purchase from location default information. RQLOC - Used to validate and display the requesting location. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to edit the tax rate. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS SLSS PO22.1 - Authorization/Release Use this form to review and release all the unreleased purchase orders for a particular buyer. You can release orders that exceed any of the buying limits for the buyer or vendor or standard order. Buying limits include maximum purchasing amounts and minimum and maximum quantity limits. These limits are defined for the buyer in MA04.1 (Buyer) and for the vendor in PO10 (Vendor). If a purchase order line includes a warning that indicates a limit was exceeded, you can use the Message Review subform to look up the specific limit that was exceeded. Since you can also limit buyers to purchasing items within a particular purchasing class, you can use this form to approve and release any items a buyer purchases outside his or her limits. To display the unreleased orders, inquire on the buyer code. To release an order that is displayed, select the Change form action and the Release line action. An order must include at least one line to be released. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Used to display informational add-on-cost messages. POINTERFAC - Used to create purchase order interface records during conversion. POLINE - Updates the release flag when the purchase order is released. PURCHORDER - Status is updated when the purchase order is released. STPURCHORD - Updated with the release status and used to obtain maximum and minimum dollar controls and item controls from blanket standard orders for the release status. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code. TXTAXTABLE - Used to obtain tax table information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to attain vendor class information. APVENGROUP - Used to attain vendor information for the display. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to attain vendor information for the display. BUYCLASS - Used to validate the authorized buyer purchase class in the release process. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. INSTCTRYCD - Validates the Intrastat country code. INSTHEADER - Validates Intrastat header records. ITEMLOC - Used to validate the item location. ITEMMAST - Used when editing. POAOCSPRD - Used to define if the add-on costs associated with the line were created using the spread method. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used when editing. POVENDLOC - Used to validate and display purchase order purchase-from location information. POVENDOR - Used to validate the vendor open dollar amount in the release process. REQLINE - RQLOC - Used to validate and display the requesting location. STPOLINE - Used to get the unit cost default for blanket order releases. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to obtain tax rate information. PO22.2 - Select and Copy Use this form to select items from an existing order, blanket order, skeletal order, contract order, or standing purchase order to create a new purchase order. Use this form in conjunction with PO22.3 (Select). If you enter S (select and copy) or C (select and merge), the system brings you to this form so you can select some or all of the line items from the specified purchase order or the standard order. To select lines, select the Add form action; also select the Add line action in the field next to each line you want to select for the new purchase order. If you do not select the Add line action, the system does not include the line on the new purchase order. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. INSTDETAIL - Validates Intrastat detail records. ITEMLOC - Used to obtain last received information and updated with on-order quantity. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Updated with additional cost information. POCOMMENTS - Updated with comment information. POINTERFAC - Used in the edit process. POLINE - Detail file maintained by program. PORETURNHD - POVENDOR - Updated with the purchase order net dollar amount. PURCHORDER - Primary file maintained by program. STPOLINE - Updated with the line item order quantity and amount if the order is a blanket order release. Also obtains unit cost default for blanket order releases. STPURCHORD - Updated with the total order amount if this is a blanket order release. Used to obtain blanket order limit editing when releasing the purchase order. TERMS - Used to obtain payment term information. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate tax code. TXTAXTABLE - Used to calculate tax amount from a tax table. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity and check if activity budget is exceeded. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APPROCLEV - Used to validate Accounts Payable process level. APVENCLASS - Used to get vendor class information. APVENGROUP - Used to get vendor group information. APVENLOC - Used to get vendor information. APVENMAST - Used to validate the vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used when editing. FOBCODE - Used to obtain ship term information. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to edit the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to get the Inventory Control inventory location information. INSTCTRYCD - Validates the Intrastat country code. INSTHEADER - Validates Intrastat header records. ITEMMAST - Used to validate and default item information. POAPPROVE - Purchase order invoice approvals file. POCOMPANY - Updated with last purchase order number assigned and used to get purchase order default information. POFRTTERM - Used to obtain freight term information. POINVOICE - Used to retrieve purchase order invoice information for display. POITEMVEN - Used to validate and obtain vendor item information. POLOCCON - Used to determine override orders for a location for cost defaulting. POMESSAGE - Used to validate and default buyer message information. POQUOTES - Used to obtain vendor item quote information. PORECEIVE - Used to validate and default purchase order receiving information. PORECLINE - Used to check for unreleased receivings. POVENDLOC - Used to obtain vendor purchase-from location default information. REQHEADER - Used to display information from the requisition. RQLOC - Used to validate and display the requesting location. STCOMMCODE - Used to validate standard comment codes and determine the comments assigned to them. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to calculate the tax amount. WFSETUP - PO22.3 - Select Use this form to create new purchase orders by copying. You copy an entire existing order. OR Select certain items from an existing or standard order. You can create a release from a standard or blanket order. OR Create a new order from a contract or skeletal order. To create a new order using items from an existing order or a standard order, select the Add form action code. Select lines from an existing order to copy onto a new order by performing the Select form action code. If you select lines from an existing order, the system displays PO22.2 (Select and Copy) for you to choose the lines you want included on the new order. You can copy or merge orders only if the purchase orders have the same currency and none of the items is inactive or has an invalid unit of measure. You can merge two orders together by entering at the top of the form the Merge form action code and the number of the purchase order you want to merge into and entering in the lower part of the form the purchase order number of the order that is being merged (copied from). Note: The merging order (specified in the Copy, Released From box) is deleted after the merge is completed. You can also merge two existing orders by selecting the Change form action. In this case, the order lines remain on the original order. Note: To merge or to select and merge, both orders must be unprinted and for the same vendor. If you want to create a release from a standing or blanket order, use the Add form action to create a release and copy the entire standard order. Use the Select form action to create a release and select the lines you want included on the release. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. INSTDETAIL - Validates Intrastat detail records. ITEMLOC - Used to obtain last received information and updated with on-order quantity. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Updated with line item additional cost information. POAOCSPRD - Updated with line item additional cost spread information. POCOMMENTS - Updated with comment information. POCOMPANY - Updated with last purchase order number assigned. POINTERFAC - Updated with data from the purchase order resulting from the interface record. POLINE - Detail file maintained by program. PORETURNHD - POVENDOR - Updated with the purchase order net amount and used for release edits. PURCHORDER - Primary file maintained by program. STPOLINE - Updated with the line item order quantity and amount if the order is a blanket order release. Also obtains unit cost default for blanket order releases. STPURCHORD - Edits blanket order limit editing when releasing the purchase order. TERMS - Used to obtain payment term information. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used for obtaining tax code information. TXTAXTABLE - Used for calculating tax table tax amount. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity and check if activity budget is exceeded. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APPROCLEV - Used to validate Accounts Payable process level. APVENCLASS - Used to obtain vendor class information. APVENGROUP - Used to obtain vendor group information. APVENLOC - Used to obtain vendor information. APVENMAST - Used to validate the vendor. BUYCLASS - Used to validate the authorized buyer purchase class in the release process. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used when editing. FOBCODE - Used to obtain ship term information. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. INSTATPROC - Used to validate Intrastat statistical procedure codes. INSTCMDTY - Used to validate Intrastat commodity codes. INSTCTRYCD - Validates the Intrastat country code. INSTHEADER - Validates Intrastat header records. INSTNOTC - Used to validate Intrastat nature of transaction codes. INSTPORTS - Used to validate Intrastat port codes. INSTREGN - Used to validate Intrastat region codes. INSTUOM - Used to validate Intrastat secondary units of measure. ITEMMAST - Used in the purchase order add process. MAJORCL - Used to validate purchasing major class. MINORCL - Used to validate purchasing minor class. POAPPROVE - Purchase order invoice approvals file. POFRTTERM - Used when editing. POINVOICE - Used to retrieve purchase order invoice information for display. POITEMVEN - Used to obtain vendor item information. POLOCCON - Used to determine override orders for a location for cost defaulting. POMESSAGE - Used to validate and default buyer message information. POQUOTES - Used to obtain vendor item quote information. PORECEIVE - Used to validate and default purchase order receiving information. PORECLINE - Used to obtain received information for the purchase order. POVENDLOC - Used to obtain vendor purchase-from location default information. REQHEADER - Used to display information from the requisition. REQLINE - RQLOC - Used to validate and display the requesting location. STCOMMCODE - Used to validate standard comment codes and determine the comments assigned to them. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used for calculating tax amount. WFSETUP - INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO23.1 - PO Acknowledgements Use this form to add and change user-defined dates on the purchase order header for a specific purchase order. For example, you may want to enter a shipping date, cancel date, or an acknowledgment date in a user-defined date field. Updated Files PURCHORDER - Primary file maintained by program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to validate the vendor location. APVENMAST - Used to validate vendor. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. POCOMPANY - Used to validate the purchase order company information. PO23.2 - Item Acknowledgements Use this form to update the user-defined dates for a purchase order line item on a particular purchase order. For example, you may want to enter a shipping date, acknowledgment date, or cancel date in a user-defined date field. Updated Files POLINE - Detail file maintained by program. PURCHORDER - Primary file maintained by program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to validate vendor location. APVENMAST - Used to validate vendor. ICCOMPANY - Used to validate the Inventory Control company. POCOMPANY - Used to validate the purchase order company information. PO24.1 - PO Lookup Use this form to inquire on purchase orders for a particular vendor. This form displays the order number and first line on the order. You can select an order and transfer to the entry forms to view the order in detail. You can inquire on all the orders or only the open orders for the vendor by entering an A or O in the Select field. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to obtain vendor information. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain line item information. PURCHORDER - Used to obtain purchase order information. PO25.1 - Standard Order Use this form to define the heading and general information for a standard order. General information includes information such as the order name, order type, buyer, and vendor. Choose the Std Opts button to define additional detail information about the Standard Order. You can create five types of standard orders: 1. Blanket Orders. A contractual agreement with constraints such as an agreement period, maximum and minimum order amounts, and quantities. The system assigns a purchase order when the blanket order is created and a release number each time you create an order from the blanket in PO22.3 (Select). The purchase order number and release number together make up the individual order number. If you did not set up the system to assign your order numbers automatically, you must enter a purchase order number when you create the blanket order. The system tracks the total ordered amount and the total line ordered amount for a blanket order. Once you have defined the Blanket Order a Blanket button is enabled and you go to the Blanket Detail form to maintain the additional information available for the Blanket Order. The lines on a blanket order can be set up when the order is created (costs and quantities optional) or you can add lines with each release (as long as you remain in the limits of the contract). If the lines on the order were set up when the order was created, you cannot add lines with each release. You can use only the lines already defined on the blanket order. Since the blanket order is a contract, the system maintains statistics for each release. 2. Standing orders. These are recurring orders. Like a blanket order, the system assigns an order number to each standing order, and a release number to each release. If you did not set up the system to assign your order numbers automatically, you must enter a purchase order number when you create the standing order. The difference between a blanket and standing order is that there are no limitations on a standing order and the system does not track the individual purchase order lines or the total ordered amount for the standing order. Also, you can add a new line at anytime. The line does not need to already exist on the order. 3. Skeletal orders. Skeletal orders are templates. The system does not create an order number when you create a skeletal order. Instead, the order number is assigned each time you create a new order from the skeletal order in PO22.3 (Select). If you did not set up the system to assign your order numbers automatically, you must enter a purchase order number when you create an order from the skeletal order. The system tracks no amounts or quantities on a skeletal order, nor does it assign limitations. Skeletal orders are used primarily to select individual lines for an order. Use PO22.2 (Select and Copy) to select individual lines for any standard order. 4. Contract order. A contractual agreement with specific price/cost agreements where the costs are meant to default to any purchase order created for that item and vendor, and the contract number is then tied to the purchase order line. This type of order is not tied to a particular purchase order number. Contract number and agreement period range are required. 5. Override order. A contract that is effective only for specific requesting locations. Override orders are associated to requesting locations in PO17.1 (Purchase Override Entry). Priority is not maintained for override orders, since it is entered in PO17.1. Both contract orders and override orders may be associated with requesting locations in PO17.1 (Purchase Override Entry). In both cases, the override set up in PO17.1 is the highest level of price defaulting. Also, an override set up in PO17.1 will cause requisitions to default to the override vendor and to create a purchase requisition regardless of item type. Override orders are only accessed for pricing when an override is set up in PO17.1, while contract orders that have a PO17.1 override participate in normal contract price defaulting as well. For all types of standard orders, the system accesses the PO25.2 (Standard Order Lines) form. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Updated with add-on-cost information. POCOMMENTS - Updated with comment information. POCOMPANY - Used to validate company and update last purchase order number assigned. POLOCCON - Used to determine override orders for a location for cost defaulting. STPOLINE - Detail file maintained by program. STPURCHORD - Primary file maintained by program. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code. TXTAXTABLE - The tax table file. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APPROCLEV - Used to validate the Accounts Payable process level. APVENCLASS - The Accounts Payable vendor class file. APVENGROUP - Used to define the vendor group. APVENLOC - Used to validate vendor purchase-from location and to obtain vendor purchase-from location display information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate the relationship between the currency entered and the company's base currency. FOBCODE - Used to obtain ship term information. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMLOC - Used in the standard order add process. ITEMMAST - Used in the standard order add process. POAPPROVE - The purchase order invoice approval file. POFRTTERM - Used to obtain freight term information. POINTERFAC - Used when editing. POITEMVEN - Used to validate and obtain vendor item information. POLOCCON - Used to determine override orders for a location for cost defaulting. POPROCLEV - Used to determine general ledger accounts to use for creating general ledger distributions. POVENDLOC - Used to validate vendor location. POVENDOR - Used to obtain purchase order vendor default information. PURCHORDER - Used when editing. STCOMMCODE - Used to validate comment codes entered. STCOMMENTS - Used to add comments to the purchase order. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to validate the tax landing flag. PO25.2 - Standard Order Lines Use this form to enter standard order lines. There are less required fields when adding a standard order line than for a purchase order line. Item, Description, Item Type, and Unit of Measure are the only required fields. You may enter up to four lines at a time. Choose the X button to define additional detail data for each line. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Updated with standard order add-on-cost information. POCOMMENTS - Updated with standard order comment information. STPOLINE - Detail file maintained by program. STPURCHORD - Primary file maintained by program. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - The Accounts Payable vendor class file. APVENGROUP - Used to obtain the Accounts Payable vendor group information. APVENLOC - Used to validate vendor purchase from location and to obtain vendor purchase-from location display information. APVENMAST - Used to validate vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate the currency relation between the currency code and the company currency. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location. ITEMLOC - Used to validate item location. ITEMMAST - Used to validate item. POCOMMENTS - Updated with standard order comment information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used when editing. PURCHORDER - Used when editing. RQLOC - Used to validate and display the requesting location. SYSTEMCODE - Used to validate system code information. PO25.3 - Blanket Detail Use this subform to add the Contract or Blanket Order specific detail information. This subform is displayed when the contract blanket order is added and can be redisplayed by choosing the Contr/Blkt button on PO25.1 (Standard Order). Updated Files STPURCHORD - Primary file maintained by program. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate tax code. TXTAXTABLE - Used to obtain tax table information. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to validate vendor location. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationship GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control inventory location. POAOCDTL - Updated with add-on-cost information. POCOMPANY - Used to validate the purchase order company information. TXTAXRATE - Used to obtain tax rate information. PO25.4 - Miscellaneous AOC Use this subform to define miscellaneous costs that can be added to the standard order. These add-on costs (AOC) are identified by codes defined in MA08 (Add On Cost Code). If the standard order does not include any purchase order detail lines or the detail lines do not include extended cost, you can enter a total AOC but not a rate. The AOCs you enter on this subform apply to the order, not the individual order lines. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Updated with add-on-cost information. STPURCHORD - Primary file maintained by program. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate tax code. TXTAXTABLE - Used to obtain tax table information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to validate vendor location. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control location. POAOCMAST - Used to validate add-on-cost code. POCOMPANY - Used to validate the purchase order company information. STPURCHORD - Primary file maintained by program. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to obtain tax rate information. PO25.7 - Default Tax Use this subform to enter the tax defaults for the standard order. The tax information entered here is used by the standard order lines unless the line entry overrides that information. In addition, this information is copied to any purchase order created from the standard order. Updated Files TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate tax code. TXTAXTABLE - Used to obtain tax table information. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. TXTAXRATE - Used to obtain tax rate information. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO26.1 - Message Review Use this subform to inquire on system-generated messages for an existing purchase order. The messages are listed according to the purchase order line number. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. CKPOINT - Used to determine if restart information exists. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to obtain vendor location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to obtain item information. POAOCDTL - Used to obtain add-on-cost information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain line item information. POVENDOR - Used to obtain purchase order vendor information. PURCHORDER - Used to validate purchase order number. STPOLINE - Used to obtain standard order release line item information. STPURCHORD - Used to obtain standard order release information. SYSTEMCODE - INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO27.1 - Line Tolerance This subform maintains the tolerance defined for the line item. Updated Files CKPOINT - Referenced Files None. PO28.1 - Standard Item Lookup Use this form to inquire on a particular item listed on standard orders. This form displays all the standard orders that include the item. You can also inquire on specific types of standard orders by entering the code for the order type in the Select field. Use PO25.1 (Standard Order) to create standard orders. Updated Files None. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. STPOLINE - Used to obtain standard order line item information. STPURCHORD - Used to obtain standard order information. PO28.3 - Detail Use this subform to add information to the standard purchase order line. You can use this subform for any item type (I, N, S, or X) on any type of standard order (Skeleton, Blanket, Contract, or Standing). When you create individual orders from the standard order, you can select some or all of the lines on the order. When you create a blanket order, you are not required to enter any lines on the blanket order. When you create the individual release, you must add at least one line to the release before it can be processed through the system. You may also assign individual line limitations to the blanket order line. These limitations are assigned to the individual release and to the total to date for the blanket order. Updated Files STPOLINE - Updated with total line quantity and costs. STPURCHORD - Updated with blanket total amounts. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to validate vendor alternate location. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control location. ITEMLOC - Used to validate item location. ITEMMAST - Used to validate item. POAOCDTL - Updated with add-on-cost information. POCOMPANY - Used to validate the purchase order company information. TXTAXRATE - Used to validate the tax code record. PO28.4 - Tolerances Use this subform to enter specific line tolerances to the standard order line. These tolerances are copied to the individual orders created from the standard order. Updated Files STPOLINE - Updated with line quantity and cost information. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor alternate location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control location. ITEMLOC - Used to validate item location. ITEMMAST - Used to validate item. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Updated with add-on-cost information. POCOMPANY - Used to validate the purchase order company information. RQLOC - Used to validate and display the requesting location. STPURCHORD - Updated with blanket total amount information. PO28.5 - Quantity Breaks Use this subform to define quantity break unit costs for line items on blanket and standing order detail lines. You can apply these quantity breaks to individual releases or orders or to the entire order if it is a blanket order. Use the Quantity Break field on the Blanket Order subform to indicate whether you want to use this option. If you define quantity breaks for the standard order, these quantity breaks define the unit cost that default when you create the order with no cost assigned. You can override the cost when the order is created and you can change the cost after the order is created. The system applies quantity breaks to the line item or to the quantity ordered to date each time a purchase order is released against the blanket order. If you do not define quantity breaks for the line item, the normal default structure for purchase order unit cost is used when an order is created from the standard order. Note: You cannot enter quantity break unit costs for contract, override, or skeletal orders on this form. You must use PO14 (Vendor Item / Quote). Updated Files POAOCDTL - Updated with quantity and entered unit cost. STPOLINE - Detail file maintained by program. STPURCHORD - Primary file maintained by program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor alternate location information. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control location. ITEMMAST - Used to obtain non-stock and inventory item information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to obtain purchase order item vendor information. PO28.6 - Account Distribution Use this subform to allocate expense distributions for an item to multiple GL accounts for a standard order. You can allocate a percentage of the purchase order line amount or a portion of the total purchase order line quantity. You can also allocate the distribution to multiple companies if you have the intercompany relationships defined in the Lawson General Ledger (GL) Intercompany Relationships form. The allocation is only for nonstock, special order, and service items. Inventory items default their accounts at purchase order creation time. You can create GL distributions from a distribution code. Activities and assets can also be entered here. Distributions for multiple standard order lines can be entered here without leaving the form. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. STPOLINE - Primary file maintained by program. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APDISTCODE - Used to validate Accounts Payable distribution code. APVENGROUP - Used when editing. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain non-stock and inventory item information. POAOCDTL - Used to obtain line item add-on-cost information. POCOMPANY - Used to validate the purchase order company information. STPURCHORD - Used to obtain standard purchase order information. SYSTEMCODE - PO28.7 - Comments Use this subform to enter and maintain comments that are unique to the standard orderin the language preference of the vendor. If you enter a standard comment on one of the standard order entry subforms, this subform gives you the capability to make changes to those comments and/or add new ones to the order. If you make changes to a comment on this form, only the comments that are part of the standard order are affected, not the standard comment file itself. If a standard order requires a unique comment, you can enter it on this subform. These standard comments appear on each release of a standard order. Use PO12 (Comment Codes) to define standard comments. Updated Files POCOMMENTS - Primary file maintained by program. STPOLINE - Updated with comment code. STPURCHORD - Updated with comment code. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to validate vendor alternate location. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control location information. ITEMMAST - Used to obtain non-stock and inventory item information. POAOCDTL - Used to obtain add-on-cost information. POCOMPANY - Used to validate the purchase order company information. PO28.8 - Item AOC Use this subform to add and maintain add-on cost for the detail line on a standard order. You can add multiple add-on costs and the add-on cost can be a landing cost. When you add an add-on cost, the information for the code defaults from MA08 (Add On cost Code). You can change the defaulted information. You may also assign the cost to a vendor other than the one on the order. You can also use this subform to exclude a particular order line from add-on cost spreads. Updated Files POAOCDTL - Primary file maintained by this program. STPOLINE - Updated with add-on-cost information. STPURCHORD - Used to obtain standard purchase order information. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate tax code. TXTAXTABLE - Used to validate tax table. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor alternate location information. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control location information. ITEMLOC - Used to obtain inventory item information. ITEMMAST - Used to obtain non-stock and inventory item information. POAOCMAST - Used to obtain add-on-cost master information. POCOMPANY - Used to validate purchase order company information. STPURCHORD - Used to obtain standard purchase order information. TXTAXRATE - Used to obtain tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFCC IFOB IFRS PO29.1 - Standard PO Lookup Use this form to inquire on standard orders for a particular vendor. If you leave the Select field blank, this form displays all the standard orders for the vendor. You can also inquire on specific types of standard orders by entering the code in the Select field for the standard order type you want to display. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to obtain vendor information. ICCOMPANY - Used to validate the Inventory Control company. POCOMPANY - Used to validate the purchase order company information. STPURCHORD - Used to obtain standard order information. PO30.1 - PO Receiving Use this form to enter receipt information for a purchase order. Before you can release a receiver, you must first inquire on the purchase order, then add the receiving information. Once you release the receiver, the system is updated with the receiving information and, if the item type is inventory, nonstock, or X (special order), the on order quantity is updated on the release. You can also use this form to inquire on a previously released receiver. You can receive items to one location or to several locations simultaneously. To receive items only for the purchase order lines for a specific location, enter the location in the PO Ship To field. To receive items for any location on the purchase order, leave the PO Ship To field blank. If all items are received at one location, you may enter that location in the Override Location field on the Receiver form tab. You may also override the receiving location on the line Detail form tab if it is different than the purchase order specified. If you override the receiving location for an inventory type item, the item must be defined for the receiving location. When you receive inventory type items, the system updates the stock on hand at the receiving location and the on order quantity at the ship to location. The purchase order Line form tab allows entry of item quantities and units of measure. If the item type is inventory or nonstock, the item can be received in any valid unit of measure (UOM) that was defined for that item in IC11.1 (Item Master) or PO13.1 (Vendor Item), but if the item is an X (special order) type item, it must be received in the Buy UOM. The line Detail, Safety, and Catch weight detail tabs allow for entry of additional information pertaining to the line. If the item you are receiving is lot- or serial-tracked, you are transferred to PO39.1 (Receiving Detail) for entry of that information. You may also use the button displayed in the line Detail form tab to request that form for bin, lot or serial tracked items when necessary. Substitute items may be received by first adding a receipt for the line (with zero quantity if necessary) and then using the S action code on the line. You are transferred to PO30.2 (Substitute Item) to enter the substitute item information. The invoice cost and invoice form tabs allow for entry of cost and invoice information for Evaluated Receipts Settlement (ERS) purchase orders. These tabs will not be accessible for non-ERS purchase orders. The invoice cost cannot be updated if the AP Company does not allow cost update at receipt time. When a receiver is released, the system determines if any prior approvals exist against the purchase order line. If so, it determines the invoice number or numbers for the invoices that are on hold in the Accounts Payable (A) system. If a hold record, using the hold code defined in MA00.4 in the AP Hold Code field, still exists against the invoice, the hold record is deleted. If that is the only hold record for the invoice, the invoice is set to be paid. This autorelease of invoices that are on hold takes place based on the purchase order company setup indicating that you want automatic deletion to take place. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. ERSAOCDTL - Used to store add-on costs that will be invoiced on Evaluated Receipts Settlement (ERS) invoices. ICITLLBL - ICLOT - Used to update lot information when the receiver is released. ICRECEIPTS - Used to create the Inventory Control detail receiving information when the receiver is released. ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple unit of measure items when the return is shipped. ITEMLOC - Used to update Inventory Control item location on-order, on-hand, and inspection hold quantities when the receiver is released. ITSERIAL - Used to update the serial number information and create new records when a receiver is released. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Used to update received quantities when the receiver is released. POAUDIT - Used to create or delete the purchase order change audit information for backorder cancellations. POCOMPANY - Used to update the purchase order company last receiver used field. POINTERFAC - Used to update the interface record with purchase order quantity changes. POITEMVEN - Used to update Leadtime Days field in the item vendor record. POLINE - Used to update received quantities and cancel backorder flag on the purchase order line when the receiver is released. POMESSAGE - Creates a receiving buyer message if receiving is out of tolerance. PORECEIVE - Creates a new receiver record when added. PORECLINE - Used to create receiving detail records on add. PORETURNHD - Used to update the header record for a purchase order return. POVENDOR - Used to update the open purchase order amount. PURCHORDER - Used to validate and default purchase order information. REQLINE - Used to display information from the requisition line. SOHDETAIL - Used to update quantity or create new stock-on-hand detail record when released. STPOLINE - Used to update the standard purchase order line record. STPURCHORD - Used to update the standard purchase order record amounts. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. WHDEMNDCMT - Used to create or update a warehouse system demand comment. WHDEMNDHDR - Used to create or update a Warehouse system demand header record. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. EEADVANCE - Used to access employee advance records. EEEXPENSE - Used to access employee expense records. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLCODES - Used for validating source codes. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. HAZARD - Used to obtain the hazard code description. HCCHRGITEM - ICBIN - Used to validate Inventory Control bin ID entered. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate the item and to obtain item descriptive information. POAPPROVE - Used to determine if any approvals have been done when creating receiving detail. POCOMMENTS - Used to obtain purchase order comment information for display. POFRTTERM - Used to validate and display freight term information. POINVOICE - Used to update the purchase order invoice record. PORETURNLN - Used to edit and display information from purchase order return line detail. POVENDLOC - Used to validate and display purchase order purchase-from location information. REQHEADER - Used to display information from the requisition. REQUESTER - Used to display the requester name. RQLOC - Used to validate and display the requesting location. SYSTEMCODE - Used to validate system code information. WFSETUP - WHDEMNDCMT - Used to create or update a warehouse system demand comment. WHPROCTYPE - Used to determine how the order will be processed in the Warehouse system. PO30.2 - Substitute Item Use this subform to enter information for a substitute item on a receipt. Both the original and substitute items must have the same valid unit of measure (UOM). The valid UOM for X (special order) type items is the Buy UOM, and for nonstock and inventory type items it is the UOM defined in IC11. This subform is available only after you have added the purchase order line. If the item is an inventory type item, the substitute item must be an inventory type item. If the item is not an inventory item, the substitute item may not be an inventory item. You can view information about the substitute item on PO64.1 (PO Line Item History). A new purchase order line is not created on the original purchase order when the substitute item is entered, but the substitute item is assigned a line number for viewing purposes. Before you can release a receiver, you must first inquire on the purchase order, then add the receiving information, including that for substitute items. Once you release the receiver, the system is updated with the receiving information. You can receive items at a location other than specified on the purchase order provided that if the items are inventory type items, they have been defined at the receiving location. When you receive inventory type items (as original or substitute items), the system updates the stock on hand at the receiving location and the on order quantity at the ship to location. Updated Files ERSAOCDTL - Used to store add-on costs that will be invoiced on Evaluated Receipts Settlement (ERS) invoices. ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple unit of measure items when detail is added. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POCOMPANY - Used to update the purchase order company information. POLINE - Used to update received quantities and cancel backorder flag on the purchase order line when the receiver is released. POMESSAGE - Used to update the purchase order buyer message record. PORECEIVE - Used to update the purchase order receiving record. PORECLINE - Used to update the receiving line item record. PURCHORDER - Used to validate and default purchase order information. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to validate the item and to obtain item descriptive information. POAOCDTL - Used to obtain add-on-cost information for display. POITEMVEN - Used to validate and obtain vendor item information. POVENDLOC - Used to validate and display purchase order purchase-from location information. POVENDOR - Used to update the open purchase order amount. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO31.1 - Vendor Return Use this form to perform processing for items being returned to vendors. Return information can be added on this form. When authorization from a vendor to perform the return is received, information about the agreement with the vendor can be entered. When the return items are shipped to the vendor, information about the shipment can be entered. If any adjustments must be made to the return after shipment in terms of quantity changes or even cancellations, there is an area to enter that information. One of the tabbed folders on this form can be used to look at item information from a vendor perspective when getting authorization. If the return items must be shipped to a nonstandard location, the shipping address can be entered. Comments can be entered against the return at header and line level. The comments can print on the Return Material Authorization (RMA) document. Returns can be created from an original purchase order for the whole return or a single line. An original purchase order reference is not required, however. Note: If you are set up as an Invoice Approval company in AP00.4 (Company) and you do not use auto voucher numbering (you have the Auto Voucher Numbering field on AP00.4 set to No), you cannot use the Auto Create Credit Memo feature under the Authorize tab on this form. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. AMCONTROL - Used to update the last asset number used. AMINTER - Used to maintain interface to new asset file. AMRPRINTER - Used to maintain interface to asset repair file. APACCRCODE - Used to validate an Accounts Payable accrual code. APASTDTL - Used to create asset detail records. APAUTHOR - Not used by PO31.1. APBATCH - Not used by PO31.1. APCOMMENTS - Not used by PO31.1. APCOMPANY - Used to validate the Accounts Payable company. APDISTRIB - Used to create and update invoice distributions. APHLDINV - Used to determine what invoices for a vendor are on hold. APHOLDCODE - Not used by PO31.1. APINCCODE - Used to update income code records. APINVOICE - Used to update invoice records. APPAYMENT - Used to create and maintain an invoice payment record. APUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. APVENBAL - Used to update vendor balance records with return credit memo amounts. CBBANKINST - Used to validate a payment code and update the used flag. CBCASHCODE - Used to validate a cash code and updates the used flag. CBCPYCASH - Used to validate the company-cash code relationship and updates the used flag. CKPOINT - Used to determine if restart information exists. COCOMP - Used to validate kit components. COLINEDTL - The Order Line Allocated Details file contains line allocation information created when the item is tracked by bin, lot, serial, or multiple unit of measure. CXCOMPANY - Updates the last used purchase order interface reference number for the company. CXCPIUAVAL - Used to store user analysis values defined for patient cases. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. CXITEMHIST - Not in use. CXPREFITEM - Used to update print status on an item. HCPATCHRG - The Patient Charge file, used in editing. HCPATVISIT - Used in editing. ICCOMPANY - Used to validate the Inventory Control company. ICHISTORY - Used to create or change receipt type records. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ICLOT - Used to update lot information when the return is shipped. ICRECEIPTS - Used to create the Inventory Control detail receiving information when the receiver is released. ICTRANS - Used to validate Inventory Control transaction detail records when a return is shipped. ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple unit of measure items when the return is shipped. ITEMLOC - Used to update Inventory Control item location on-hand quantities when a return is shipped. ITSERIAL - Used to update the serial number information and create new records when a return is shipped. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Used to create and update the add-on-cost information. POAPPROVE - Used to create approval records during return. POAUDIT - Used to create or delete the purchase order change audit information. POCOMMENTS - Used to create purchase order comment information. POCOMPANY - Used to update the purchase order company last return used field. POINTAOC - Used to update the purchase order add-on-cost interface. POINTERFAC - Used to update the interface record. POINVOICE - Used to create a purchase order invoice record when the return is shipped. POLINE - Used to update the purchase order line record. POMESSAGE - Used to update the purchase order buyer message record. PORECEIVE - Used to update the purchase order receiving record. PORECLINE - Used to update the receiving line item record. PORETLNDTL - Primary detail file maintained by purchase order returns. PORETURNHD - Primary file maintained by the program. PORETURNLN - Primary detail file maintained by the program. POVENDOR - Used to update the open purchase order amount. PURCHORDER - Creates new purchase order records on replacement returns. ROUTEDOC - Used to identify documents that are to be delivered along a route. ROUTEHDR - Used to validate the header record on the Route Header file. ROUTESTOP - Used to identify the stops along a route. SOHDETAIL - Used to update quantity or create new stock-on-hand detail record when released. TERMS - Used to default payment terms. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. TXTAXTRAN - Used to update tax transaction records. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. WHDEMNDCMT - Used to create or update a Warehouse system demand comment. WHDEMNDHDR - Used to create or update a Warehouse system demand header record. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APAPPROVAL - Used to validate an approval record for a given company or vendor. APCPYVND - Used to retrieve company-specific defaults for a vendor. APDISCCODE - Used to validate an Accounts Payable discount code. APPAYCOREL - Used to validate a relationship between a pay group and a company. APPAYGROUP - Used to validate a pay group record. APPROCLEV - Used to validate process level. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. APWTHCODE - Used to validate Accounts Payable income withholding code. BUYER - Used to validate a buyer code and to display the buyer name. CBUSER - Used to validate that the user can access cash code. CBUSRCLASS - Used to validate all users for a user class. COMPONENT - Used to validate the component records for finished goods. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. CXBURDEN - Used to validate template burdens. CXCASEPREF - Used to print pick tickets by preference. CXPTMPITEM - Used to maintain items for template. EEADVANCE - Used to access employee advance records. EEEXPENSE - Used to access employee expense records. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLCODES - Used for validating source codes. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. HCCHRGITEM - Used in editing. ICBIN - Used to validate Inventory Control bin ID entered. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. INSTATPROC - Validates Intrastat statistical procedure codes. INSTCMDTY - Validates Intrastat commodity codes. INSTDETAIL - Validates Intrastat detail records. INSTHEADER - Validates Intrastat header records. INSTNOTC - Validates Intrastat nature of transaction codes. INSTPORTS - Validates Intrastat ports codes. INSTREGN - Validates Intrastat region codes. INSTUOM - Validates Intrastat secondary unit of measure codes. ITEMMAST - Used to validate the item and to obtain item descriptive information. KITITEM - Used to edit the deletion of an item. MAJORCL - Used to validate purchasing major class. MINORCL - Used to validate purchasing minor class. OEFRTCODE - Used to validate freight codes used in the Warehouse system. OEROUTE - Used to validate routes. ORDERTYPE - Used to store order type parameters. POAOCMAST - Used to validate and default add-on-cost master information. POITEMVEN - Used to validate and obtain vendor item information. POLOCCON - Used to determine override orders for a location for cost defaulting. POPROCLEV - Used to determine general ledger accounts to use for creating general ledger distributions. POQUOTES - Used to validate and default vendor item quote information. PORETLNDTL - Primary detail file maintained by purchase order returns. POVENDLOC - Used to validate and display purchase order purchase-from location information. REASON - Used to validate a reason code and display the description. REQHEADER - Used to display information from the requisition. RQLOC - Used to validate and display the requesting location. STCOMMCODE - Used to validate standard comment codes and determine the comments assigned to them. STCOMMENTS - Used to default standard comments from comment codes. STPOLINE - Used to validate and default standard order line item information. STPURCHORD - Used to validate and default standard purchase order information. SYSTEMCODE - Used to validate system code information. TXTAXRATE - Used to validate and default tax rate information. WFSETUP - WHDEMNDCMT - Used to create or update a Warehouse system demand comment. WHPROCTYPE - Used to determine how the order will be processed in the Warehouse system. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO32.1 - Account Distribution Use this subform to enter GL distributions for noninventory items. Distributions can be entered against noninventory items by entering accounts from distribution codes (at the top of the subform) or directly on the lines. Accounts must be complete and valid accounting unit, account, subaccount combinations. Multiple account entries must add up to 100 percent if defining by percent or the total quantity on the related line if defining by quantity. If only a single account is entered it will default to 100 percent. Complete and balanced account entries must be made before a return can be authorized. Inventory item accounts will default from the GL Category they are associated with, and accounts for inventory items cannot be entered here. If a return line is created from an original purchase order for a non inventory item, the account(s) associated with that line will default to the return line, but can be changed. Activities and assets can also be entered here, and can be different for each distribution line. Distributions can be entered for multiple return lines without leaving the form. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. PORETURNLN - Used to edit and display information from purchase order return line detail. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APDISTCODE - Used to validate an Accounts Payable distribution code. APVENGROUP - Used to validate vendor group or to default vendor group. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to validate the item and to obtain item descriptive information. POAOCDTL - Used to obtain add-on-cost information for display. POCOMPANY - Used to validate the purchase order company information. SYSTEMCODE - Used to validate system code information. PO32.2 - Item Detail Use this form to enter, maintain, and view item details. Updated Files PORETLNDTL - Used to update return line information. PORETURNLN - Used to edit and display information from purchase order return line detail. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used to validate vendor group or to default vendor group. GLCODES - Used for validating source codes. ICBIN - Used to validate Inventory Control bin ID entered. ICCOMPANY - Used to validate the Inventory Control company. ICLOT - Used to update lot information when the return is shipped. ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple unit of measure items when the return is shipped. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to validate the item and to obtain item descriptive information. ITSERIAL - Used to update the serial number information and create new records when a return is shipped. POCOMPANY - Used to validate the purchase order company information. PORETURNHD - Used to validate or default header information from a purchase order return. SOHDETAIL - Used to validate and default stock-on-hand information. PO32.3 - Catch Weight Use this subform to enter secondary quantity information for a return item that is a catch weight item. The Purchase Order system transfers you to this form when a return line that contains a catch weight item is added. Updated Files None. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to validate the item and to obtain item descriptive information. PO32.4 - Return Line Comments Use this subform to enter comments on a specific line of the vendor return in the language displayed for the vendor in the Language Code field on PO31.1 (Vendor Return). Updated Files POCOMMENTS - Used to create purchase order comment information. PORETURNHD - Used to update the header record for a purchase order return. PORETURNLN - Used to edit and display information from purchase order return line detail. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used to validate vendor group or to default vendor group. ICCOMPANY - Used to validate the Inventory Control company. POCOMPANY - Used to validate the purchase order company information. PO32.5 - Return Header Comments Use this subform to type header comments in the language displayed in the Language Code field of PO31.1 (Vendor Return). Updated Files POCOMMENTS - Used to create purchase order comment information. PORETURNHD - Used to update the header record for a purchase order return. PORETURNLN - Used to edit and display information from purchase order return line detail. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used to validate vendor group or to default vendor group. ICCOMPANY - Used to validate the Inventory Control company. POCOMPANY - Used to validate the purchase order company information. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO33.1 - Receiving Adjustment Use this form to change received quantities after the receiver has been released in any of the PO30 programs. Since you cannot maintain a released receiver in PO30, you must use this form to make all changes to a receiver. Changes include adjusting the received quantity (positively or negatively) and canceling the backorder of a released receiving line. You must first inquire on the receiver line before adjusting the line. Note: When creating an adjustment, you are required to enter a user-defined document number. This number provides an audit trail of the changes created. You can view the changes in PO64.1 (PO Line Item History) or print them using PO133 (Receiving Adjustment Log). Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. ICLOT - Used to update lot information when the receiver is released. ICRECEIPTS - Used to update the Inventory Control detail receiving information for nonstandard cost companies where receiving adjustments are done at a different cost than the purchase order unit cost. ICTRANSDTL - Updated with detail receiving information. ITEMLOC - Primary file maintained by program. ITSERIAL - Updated when the receiver is released. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Updated with receiving quantity information. POAUDIT - Updated with change audit information. POINTERFAC - Updated when receiving data for the purchase order created as a result of the interface record. POLINE - Updates received and rejected quantities on the purchase order line. PORECLINE - Primary file maintained by the program. PORETURNHD - Used to update the header record for a purchase order return. POVENDOR - Used to validate the vendor ID and obtain vendor tolerance information. PURCHORDER - Updated with the adjusted received quantity. SOHDETAIL - Updated with the adjusted received quantity. STPOLINE - Updated with quantity and cost for blanket order releases on backorder change. STPURCHORD - Updated with total blanket order amount on backorder cancellation. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class. APVENGROUP - Used to validate Accounts Payable vendor group. APVENMAST - Used to validate Accounts Payable vendor. CUCONV - Used to access general ledger and currency information. CURELAT - Used when editing. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLCODES - Used for validating source codes. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICBIN - Used when editing Inventory Control bin entry. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control system inventory location. ITEMMAST - Used to validate and obtain default item information. POCOMPANY - Used to validate purchase order company and to get received tolerance information. POFRTTERM - Used to validate and obtain freight term description. PORECEIVE - Primary file maintained by this program. POVENDLOC - Used to obtain purchase order vendor purchase-from location default information. SYSTEMCODE - PO33.2 - Catch Weight Adjustment Use this subform to enter information for a catch weight item if the item received is defined as such in IC11.2 (UOM Conversion). If the item type is inventory or nonstock, the unit of measure (UOM) must be valid for the item ordered. This subform displays only if the item is a catch weight item. Updated Files None. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to validate and obtain item default information. POCOMPANY - Used to validate purchase order company and to get received tolerance information. POLINE - Updates received and rejected quantities on the purchase order line. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO34.1 - Inspection Accept Or Reject Use this form to enter the rejected quantity from an inspected purchase order line. You must first inquire on the receiver line before accepting or rejecting. Indicate in the Inspection Required Flag field on any of these forms if an item should be inspected upon receipt: - IC12.1 (Item Location). Use for inventory type items. If you do not set the flag on this form, it defaults to No. - PO20.3 (PO Line Options). Use for item types other than inventory, such as nonstock and X (special order). If the item type is inventory, the flag on this form defaults to the value you entered in IC12.1. You can override the flag. If you do not set the flag, it defaults to No. - PO30.1 (PO Receiving). The flag on this form defaults to the value entered in PO20.3, but you can override it. If you do not set the flag on this form, it also defaults to No. If the item passes inspection, you can approve the shipment by entering C in the form action field and Yes in the Accept All field. You do not have to use the release action. If you rejected any item in the shipment, you must create a user-defined rejection document, add the rejected quantity, and release the document. The rejected quantities display on PO64.1 (PO Line Item History) and the MA40 invoice forms. Note: This quantity decreases the stock on hand quantity if the item is an inventory tracked item. Use PO37.1 (Items Needing Inspection) to inquire on all items requiring inspection. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. ICLOT - Used to update lot information when the receiver is released. ICRECEIPTS - Used to update the Inventory Control detail receiving information for nonstandard cost companies where receiving adjustments are done at a different cost than the purchase order unit cost. ICTRANSDTL - Updated with detail receiving information. ITEMLOC - Primary file maintained by the program. ITSERIAL - Updated when the receiver is released. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Updated with receiving information when receiver is released. POINTERFAC - Updated with receiving data for the purchase order created as a result of the interface record. POLINE - Primary file maintained by the program. PORECEIVE - Used to validate receiver ID. PORECLINE - Primary file maintained by the program. SOHDETAIL - Updated with the adjusted received quantity when rejects are released. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. WHDEMNDCMT - Used to create or update a Warehouse system demand comment. WHDEMNDHDR - Used to create or update a Warehouse system demand header record. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APVENCLASS - Used to validate Accounts Payable vendor class. APVENGROUP - Used to Accounts Payable vendor group. APVENMAST - Used to validate Accounts Payable vendor. CUCONV - Used to access general ledger and currency information. CURELAT - Used when editing GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLCODES - Used for validating source codes. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICBIN - Used to validate Inventory Control bin ID entered. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate and default item information and to get unit of measure conversion information. POAPPROVE - Used to determine if any approvals have been done when creating receiving detail. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to validate and obtain freight term description. POINVOICE - Used to retrieve purchase order invoice information for display. POITEMVEN - Used to obtain vendor item information. POMESSAGE - Used to validate and default buyer message information. POVENDLOC - Used to validate default purchase from location. POVENDOR - Used to validate purchase order vendor. PURCHORDER - Used to validate purchase order ID. REQHEADER - Used to display information from the requisition. SYSTEMCODE - WFSETUP - WHDEMNDCMT - Used to create or update a Warehouse system demand comment. WHPROCTYPE - Used to determine how the order will be processed in the Warehouse system. PO34.2 - Catch Weight Inspection Accept Or Reject Use this subform to enter the quantity and the unit of measure for a catch weight item that requires inspection. You also must enter the amount of the item you are rejecting and the unit of measure in which you are rejecting the catch weight items. Indicate in the Inspection Required Flag field on these forms if a catch weight item should be inspected upon receipt: - IC12 (Item Location). Use for inventory type items. If you do not set the flag on this form, it defaults to No. - Use the line Detail form tab for nonstock type catch weight items. To open the line Detail form tab, access PO20.1 (Purchase Order). Choose the More button and then choose the Detail form tab. If the item type is inventory, the Inspection flag on this subform defaults to the value you entered in IC12, but you can override it. If you do not set the flag, it defaults to No. - PO30.1 (PO Receiving). The flag on this form defaults to the value you entered in PO20, but you can override it. If you do not set the flag on this form, it defaults to No. Updated Files None. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to validate and default item information and to get unit of measure conversion information. POCOMPANY - Used to validate the purchase order company information. POLINE - Updates received and rejected quantities on the purchase order line. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO35.1 - Receiving Approval And Release Use this form to display unreleased receivings for a company or location. Once the unreleased receivings are displayed, you can review and release them. This form can be secured to restrict the release of receivings using Lawson User Security. You can also use this form to search for unreleased receivings. To release a receiving, enter C in the form action field and R in the line action field next to the selected receiver. After a receiver is released, use the PO30 receiving forms to inquire on it and PO33.1 (Receiving Adjustment) to make any changes to the received quantity. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. CKPOINT - Used to determine if restart information exists. ICITLLBL - ICLOT - Used to update lot information when the receiver is released. ICRECEIPTS - Used to update the Inventory Control detail receiving information for nonstandard cost companies where receiving adjustments are done at a different cost than the purchase order unit cost. ICTRANSDTL - Updates detail information pertaining to receiving transaction. ITEMLOC - Updates last receive cost information. ITSERIAL - Updates serial number information. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Updates receiving information. POAUDIT - Updates change audit information. POINTERFAC - Updates receiving information. POITEMVEN - Used to validate and obtain vendor item information. POLINE - Updates received quantities on the purchase order line. PORECEIVE - Updates status of receiver when released. PORECLINE - Used to set status of receiving line on release. PORETURNHD - Used to update the header record for a purchase order return. POVENDOR - Updates order amount information. PURCHORDER - Updates the last activity date for the purchase order. REQLINE - Used to display information from the requisition line. SOHDETAIL - Updates or creates detail of stock on hand when released.. STPOLINE - Updates order quantity and amount when backorder cancel. STPURCHORD - Updates blanket amount when backorder is canceled. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. WHDEMNDCMT - Used to create or update a warehouse system demand comment. WHDEMNDHDR - Used to create or update a Warehouse system demand header record. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to validate vendor location. APVENMAST - Used to validate vendor. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationship ERSAOCDTL - Used to determine what add-on costs should appear on the Evaluated Receipts Settlement (ERS) invoice. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLCODES - Used for validating source codes. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. HCCHRGITEM - ICBIN - Used to validate Inventory Control bin ID entered. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control location. ITEMMAST - Used to validate item. POAPPROVE - Used to determine if any approvals have been done when creating receiving detail. POCOMPANY - Used to validate the purchase order company information. POINVOICE - Used to retrieve purchase order invoice information for display. POMESSAGE - Used to edit release of receiver. Cannot release if a buyer message exists. PORETURNLN - Used to edit and display information from purchase order return line detail. POVENDLOC - Used to obtain purchase order vendor location default information. REQHEADER - Used to display information from the requisition. SYSTEMCODE - WFSETUP - WHDEMNDCMT - Used to create or update a warehouse system demand comment. WHPROCTYPE - Used to determine how the order will be processed in the Warehouse system. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO37.1 - Items Needing Inspection Use this form to inquire on items that require inspection and are on inspection hold. If an item has been flagged for inspection, it is placed on inspection hold after it has been received and released. You can flag inventory, nonstock, and X (special order) type items for inspection upon receipt on any of these three forms: 1) Use IC12.1 (Item Location) to indicate inventory type items you want inspected. If you do not set the Inspection Required flag on this form, it defaults to No. 2) Use PO20.3 (PO Line Options) to indicate nonstock and X (special order) type items you want inspected. If you do not set the Inspection Required flag on this form, it defaults to No. 3) Use PO30.1 (PO Receiving) to view the items on inspection hold. The Inspection Required flag on this form defaults to the value entered in PO20, but you can override it. If you do not set the Inspection Required flag on this form, it defaults to No. If an item is flagged, it must be inspected using PO34.1 (Inspection Accept/Reject). Use this form to view flagged items and transfer to PO34.1 to evaluate the item upon receipt. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control inventory information. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. PORECLINE - Used to obtain receiving item information. PO38.1 - Invoice AOC Use this subform to add or update add-on costs for receipts against evaluated receipts settlement (ERS) purchase orders. Add-on costs for the receipt default from the purchase order when the receipt is added. If the purchase order includes a zero costs add-on cost, you must either delete the add-on cost or provide an amount for it before you can release the receiver. Updated Files CKPOINT - Used to determine if restart information exists. ERSAOCDTL - Used to store add-on costs that will be invoiced on Evaluated Receipts Settlement (ERS) invoices. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. POAOCMAST - Used to validate and default add-on-cost master information. PORECLINE - Used to edit and display receiving line item information. PO39.1 - Receiving Detail Use this subform, together with the PO30, PO33, or PO34 transaction forms, to monitor bin-tracked items across multiple bins, and to enter serial-number, lot, and catch-weight information. To indicate that a transaction includes multiple bins, enter an asterisk (*) in the Bin field on one of PO30, PO33, or PO34 forms, and the system transfers to this subform so you can enter the multiple bins. You can use Walkthru to verify if the transaction is in balance. The quantities entered into these detail lines must add up to the total received quantity for the item. The column headings for this form will change based on whether you are receiving a bin-tracked, lot-tracked, serial-tracked or catch-weight item. Columns that do not apply to the item have the column header blanked out. Updated Files CKPOINT - Used to determine if restart information exists. ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple unit of measure items when detail is added. PORECLINE - Used to update the receiving line item record. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used to validate vendor group or to default vendor group. GLCODES - Used for validating source codes. ICBIN - Used to validate Inventory Control bin ID entered. ICCOMPANY - Used to validate the Inventory Control company. ICLOT - Used to update lot information when the receiver is released. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to validate the item and to obtain item descriptive information. ITSERIAL - Used to update the serial number information and create new records when a receiver is released. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to validate and default purchase order line information. PORECEIVE - Used to validate and default purchase order receiving information. SOHDETAIL - Used to validate and default stock-on-hand information. PO50.1 - Buyer Message Entry Use this form to enter and maintain messages for buyers. You can enter an ad hoc message regarding a purchase order, a purchase order detail line, a receipt of goods, a vendor, and/or an invoice. You can also enter a general message to the buyer that does not pertain to a specific purchase order, receiver, or invoice. Because they are not system-generated, buyer messages entered on this form are referred to as manual buyer messages. The Purchase Order system uses only system-generated messages to notify the buyer. Updated Files CKPOINT - Used to determine if restart information exists. POCOMPANY - Updates the last message sequence number. POMESSAGE - Primary file maintained by program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APINVOICE - Used to obtain invoice information. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain non-stock and inventory item information. POAOCDTL - Used to obtain add-on-cost information. POLINE - Used to obtain purchase order line item information. PORECEIVE - Used to obtain receiving information. PURCHORDER - Used to obtain purchase order information. PO52.1 - Buyer Message - Receiving Use this form to look up messages that were generated by the system because the shipment of goods received exceeded the quantity ordered by more than the overshipment tolerance allowed. Tolerances are defined at three levels: 1) line 2) vendor 3) company If a tolerance is exceeded, the system generates a message for the buyer. It displays a message next to the purchase order line on the PO30 receiving form. Buyer messages can also be listed in PO251 (PO Buyer Message Listing). The buyer must use this form to review and release the message before the receiving can be released in the PO30 receiving forms. Updated Files APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. CKPOINT - Used to determine if restart information exists. POMESSAGE - Primary file maintained by program. PORECLINE - Detail file maintained by program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APINVOICE - Used to update invoice records. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ICTRANSDTL - Used to obtain transaction detail information. ITEMLOC - Used to validate the item location. ITEMMAST - Used to obtain item information. POAPPROVE - Used to display approved quantities on form. POCOMPANY - Used to validate the purchase order company information. POINVOICE - Used to retrieve purchase order invoice information for display. POLINE - Used to obtain line item information. PORECEIVE - Used to validate and default purchase order receiving information. PURCHORDER - Used to validate the purchase order. REQHEADER - Used to display information from the requisition. WFSETUP - PO53.1 - Receiving Interface Edit Updated Files MACRECAOC - MACRECHDR - MACRECLINE - Referenced Files APCOMPANY - APVENGROUP - ICLOCATION - POCOMPANY - PO53.2 - Filter Updated Files None. Referenced Files APCOMPANY - APVENGROUP - PO53.3 - Additional Receiving Entry Updated Files MACRECPOT - Referenced Files ICCOMPANY - ITEMLOC - ITEMMAST - MACRECHDR - MACRECLINE - PO60.1 - PO Inquiry By Vendor Use this form to inquire on all the detail lines on a purchase order or orders for a vendor. You can display all the detail lines that are considered still open. A line is considered open until it is fully received and approved for payment. If you enter both the vendor and purchase order number to inquire on a purchase order, the lines for the purchase order display. If you enter only the vendor number and the form action Next, all the purchase orders for that vendor display. You can scroll through and enter X to select the purchase order you want to see in detail. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to validate the vendor purchase from location. APVENMAST - Used to validate the vendor. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POAOCDTL - Used to obtain add-on-cost information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to validate the purchase order. INVOKED Programs IFCC PO61.1 - PO Inquiry By Location Use this form to inquire on purchase order lines according to the ship to location. The purchase order lines on this form are displayed in delivery date order. You can narrow your search for purchase order lines to a particular buyer or vendor, a range of delivery dates, all the purchase order lines or only the open purchase orders (those with open receivings or closed orders). Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to obtain vendor location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location. ITEMMAST - Used to obtain item information. POAOCDTL - Used to obtain add-on-cost information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to validate the purchase order. PO62.1 - PO Inquiry By Buyer Use this form to inquire on purchase order lines for a particular buyer. The purchase order lines on this form are displayed in delivery date order. You can narrow your search for purchase order lines to a specific ship to location and/or delivery date range, or a vendor. You also have the option to display all the purchase order lines with a particular line status (all, open, open receiving, closed). Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to validate the purchase order. PO63.1 - PO Inquiry By Item Use this form to inquire on purchase order detail lines for a particular item. The purchase order lines are displayed in delivery date order. You can narrow your search for an item by entering the vendor code and a ship to location code or a vendor purchase-from location code. You can also indicate whether you want to see all the purchase order lines for the item or only the open purchase order lines, and you can enter an early delivery date to indicate where you want to begin your search. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to obtain vendor information. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control company location information. ITEMMAST - Used to obtain item information. POAOCDTL - Used to obtain add-on-cost information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to validate the purchase order. PO64.1 - PO Line Item History Use this form to inquire on the history of a purchase order line. The history for the line begins with the date the item was ordered and ends the date the item is fully released. The top half of this form displays the purchase order line as it was originally entered, and the bottom half displays all the transactions (receivings, approvals, etc.) that have occurred on the line. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENMAST - Used to obtain vendor information. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control company location information. ITEMMAST - Used to obtain item information. POAOCDTL - Used to obtain add-on-cost information. POAPPROVE - Used to obtain purchase order approval information. POCOMMENTS - Used to obtain comment information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PORECLINE - Used to obtain receiving line item information. PORETURNLN - Used to edit and display information from purchase order return line detail. PURCHORDER - Used to validate the purchase order. INVOKED Programs IFCC PO66.1 - PO Revision History Use this form to inquire on revisions to a purchase order. The system creates a revision when a change is made to an audited field after the purchase order has been printed. Audited fields include: Item, Terms, Quantities, Costs, Dates, comments, Add on Costs, Cancels, and Locations. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to obtain vendor purchase from information. APVENMAST - Used to obtain vendor information. POAUDIT - Used to obtain change audit information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to validate the purchase order. PO67.1 - PO Inquiry By AOC Use this form to inquire on add-on costs assigned to purchase orders. The add-on cost can be a miscellaneous add-on cost assigned to the entire order, or it can be assigned to a particular purchase order line. You can inquire on an add-on cost for a particular vendor, ship to location, and delivery date range. You can also base your inquiry on the status of the add-on cost for either the entire purchase order or the purchase order line. Add-on cost statuses for the purchase order line include All, Open, Closed, Open Receiving, and Open Invoicing. Add-on cost types for the purchase order are: All and Miscellaneous. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing vendor. APVENGROUP - Used when editing. APVENMAST - Used to obtain vendor information. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control company location information. ITEMMAST - Used to obtain item information. POAOCDTL - Used to obtain add-on-cost information. POAOCMAST - Used to validate the add-on-cost code. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to validate the purchase order. INVOKED Programs IFCC PO68.1 - Receiver Look Up Use this form to inquire on receivers created on the PO30 receiving forms. You can inquire on all receivers or only those that have been released or unreleased. You can also inquire for a particular receiving location, carrier, or bill of lading. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENMAST - Used to obtain vendor information. ICLOCATION - Used to obtain Inventory Control company location information. POCOMPANY - Used to validate the Purchase Order company information. POFRTTERM - Used to obtain freight term information. PORECEIVE - Used to obtain receiving information. PURCHORDER - Used to validate the purchase order. PO69.1 - PO Header Contract Inquiry Use this form to display all the purchase orders for a vendor that were written against contracts. You can also narrow your search to purchase orders for the vendor that were written against a specific contract. To inquire on all the contracts for a vendor, leave the Contract field blank and enter a code in the Company and Vendor fields. Note: This form is only used to inquire upon contracts that were entered at header level on purchase orders, usually ad hoc contracts that are not tied to contract type standard orders. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing vendor. APVENMAST - Used to validate the vendor. ICLOCATION - Used to obtain Inventory Control company location information. POCOMPANY - Used to validate the purchase order company information. PURCHORDER - Used to validate the purchase order. PO72.1 - Vendor Item Inquiry Use this form to inquire on all the vendor item records entered in PO13 (Vendor Item). You can search for an item by either of two sort sequences: - by the number defined for the item in IC11 (Item Master) - by the vendor items defined in PO13 (Vendor Item) Updated Files None. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POITEMVEN - Used to obtain vendor item information. PO72.2 - Vendors For An Item Use this form to compare all the vendor quote costs for an item at a particular location. To see all the quotations for a nonstock type item, leave the Location field blank. This form displays current and future quotation costs and dates as defined in PO14 (Vendor Item / Quote). Updated Files None. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to obtain vendor information. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control company location information. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to obtain vendor item information. POQUOTES - Used to obtain vendor quote information. PO81.1 - Vendor Return Inquiry Use this form to inquire upon returns at a whole return level. The returns are listed with summary information in return number order. You can narrow the selection of returns listed by entering creation date range, vendor, return from location, status, and reason code. Returns can be selected and further detail inquired upon by drill around or transfer. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. PORETURNHD - Used to validate or default header information from a purchase order return. PO85.1 - Receipts Inquiry Use this form to list both released and unreleased receivings of a specific item at a particular location within a company. The receivings are listed in the order of the release date. You can select an item to view in detail on another inquiry or maintenance form. To view this detail, enter an X in the SC (Selection Code [line action code]) column next to the item and then transfer to the other form using the form transfer function. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control company location information. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PORECLINE - Used to obtain receiving information. PO94.1 - Vendor Performance Use this form to review vendor performance. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to validate and default purchase order line information. PORECLINE - Used to edit and display receiving line item information. POA1.1 - Purchasing Data Mart Setup Use POA1.1 (Purchasing Analyzer Dimension Definition) to define the dimensions in the OLAP database. You must define the dimensions in the OLAP database before you can define the database load profile and populate the OLAP database using the OLAP database load program. Updated Files CKPOINT - Used to determine if restart information exists. GLIADIM - Used in editing. MEMBER - Used to validate Analytic Architect member information. OLAPDBM - Used in editing. OLAPDIM - Used in editing. Referenced Files APPLICTYPE - Used in editing. GLCGCPY - Used to access companies associated with a company group. INVOKED Programs IFOB POA2.1 - Purchasing Data Mart Outline Build POA2.1 (Purchasing Analyzer Outline Build) contains the information that is used by the outline build program for this OLAP-ready application. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate the buyer group. GLADDRESS - Used to obtain the General Ledger company address. GLCGCPY - Used to access companies associated with a company group. GLCHART - Used to validate the system account. GLIADIM - Used in editing. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control location. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ITEMMAST - Used to validate the item and to obtain item description information. MAJORCL - Used to validate purchasing major class. MINORCL - Used to validate purchasing minor class. STPURCHORD - Used to validate and default standard purchase order information. INVOKED Programs IALL IFSG POA3.1 - Purchasing Data Mart Data Load POA3.1 (Purchasing Analyzer Data Load) contains the information that is used by the data load program for this OLAP-ready application. Updated Files CKPOINT - Referenced Files GLADDRESS - Used to obtain the General Ledger company address. GLCGCPY - Used to access companies associated with a company group. GLCHART - Used to validate the system account. GLIADIM - Used when editing. GLSYSTEM - Used to validate the General Ledger company. POLINE - Used to obtain purchase order line information. STPURCHORD - Used to validate and default standard purchase order information. INVOKED Programs IAFM IFSG POSU.1 - PO Optional Setup This setup menu guides you through some optional setup features of the Purchase Order system. If you select one of the buttons on this menu, you will automatically be transferred to the button's corresponding form, where you can enter setup information. For example, if you select the Ship Terms button, you will be transferred to the Ship Terms setup form, PO02.1 (Ship Terms). Updated Files CKPOINT - Referenced Files None. PO100 - PO Interface Use this program to update the Purchase Order system with ordering information from the Inventory Control, Requisition, and Order Entry systems. This program creates unreleased purchase orders from the purchase order interface file. In addition, the program produces a report listing purchase orders that have been created. The unreleased purchase orders created by this program must be reviewed and released by a buyer. Updated Files ACCOMMIT - Used to create commitment records if an activity is attached to a distribution. ACCOMMITX - Used to create commitment records if an activity is attached to a distribution. CKPOINT - Used to determine if restart information exists. COLINE - ITEMLOC - Used to obtain last cost information for cost defaulting and update the on-order quantity for inventory items. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Used to create and update the add-on-cost information. POCOMMENTS - Used to create purchase order comment information. POCOMOUT - POCOMPANY - Used to update the purchase order company information. POHDROUT - POINTAOC - Used to update the purchase order add-on-cost interface with a purchase order number. POINTERFAC - Used to update the interface record with a purchase order number. POLINE - Creates purchase order line records from the interface file. POLINEOUT - PORETURNHD - Used to validate or default header information from a purchase order return. POVENDOR - Used to update the open purchase order amount. PURCHORDER - Used to update the purchase order record. REQLINE - Used to display information from the requisition line. STPURCHORD - Used to update the standard purchase order record amounts. TERMS - Used to default payment terms. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. WHDEMAND - Used to create or update a Warehouse demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group information. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYCLASS - Used to validate the authorized buyer purchase class in the release process. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to obtain currency conversion information in order to store purchase order information and pass it to other systems such as Inventory Control and General Ledger in base currency. CURELAT - Used to validate currency relationships. CXCPIUAVAL - Used to store user analysis values defined for patient cases. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. CXPREFITEM - Used to validate preference items defined for use in a procedure. FOBCODE - Used to obtain and validate ship term information. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICCOUT - ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. INSTCTRYCD - Validates the Intrastat country code. INSTHEADER - Validates Intrastat header records. ITEMMAST - Used to validate an item and to obtain the item description. POAOCMAST - Used to validate and default add-on-cost master information. POAOCSPRD - Used to display add-on-cost spread message. POFRTTERM - Used to validate and display freight term information. POINTCMTS - Used to create purchase order comments from comments entered in the Order Entry system. POITEMVEN - Used to validate and obtain vendor item information. POLOCCON - Used to determine override orders for a location for cost defaulting. POQUOTES - Used to validate and default vendor item quote information. POVENDLOC - Used to validate and display purchase order purchase-from location information. REQHEADER - Used to display information from the requisition. RQLOC - Used to validate and display the requesting location. STPOLINE - Used to validate and default standard order line item information. SYSTEMCODE - TXTAXRATE - Used to validate and default tax rate information. WFSETUP - INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO115 - Catalog Price Report Use this report to generate a listing of catalog prices set up in PO14 (Vendor Item / Quote). This report lists quantity breaks for each item. You can select to list all the vendors for all the locations or one vendor and one location. You can also opt to print only the changes made since this report was last run. Updated Files CKPOINT - Used to determine if restart information exists. POQUOTES - Primary file updated by this program. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing vendor. APVENGROUP - Used when editing vendor. APVENLOC - Used when editing vendor location. APVENMAST - Used when editing vendor. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control location. ITEMLOC - Used to validate item location relationship. ITEMMAST - Used to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate vendor item relationship. INVOKED Programs IFCC PO117 - Purchase Override Maintenance Use this program to make mass changes to the purchase override file. (You build that file using PO17.1 (Purchase Override Entry).) You may perform four separate functions with this program: 1. You may copy an existing purchase override setup for one standard order to another. That is, all requesting locations assigned the source order are set up as requesting locations for the destination order. 2. You may update the purchase override setup for all requesting locations assigned an existing purchase override order. 3. You may add purchase override setup information for all requesting locations for a new purchase override order. 4. You may purge purchase override setup that are inactive. Each of these four functions has a separate form tab. You must enter information on one tab only for each run of the program. Updated Files CKPOINT - Used to determine if restart information exists. POLOCCON - Used to create override location records. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. RQLOC - Used to validate and display the requesting location. STPURCHORD - Used to validate and default standard purchase order information. PO120 - PO Print/Fax Use this form to print or fax a purchase order document. Only released purchase orders can be printed or faxed. You can run the program in batch by entering the company number and the location and/or the vendor and leaving the remaining criteria blank. The system prints or faxes all released and unprinted orders based on the selection criteria. For example, you may want to print or fax all the orders for the day for your company and ship to location. If you leave all the other selections blank, all the orders that meet the criteria entered print if the PO Print or Transmit flag is set to Yes. Use the Print form tab of PO20.2 (PO Header Options) to set the PO Print or Transmit flag for previously-printed purchase orders. To open the Print form tab of PO20.2, access PO20.1 (Purchase Order) and choose the Header button. Then choose the Print form tab to display the print instructions. After an order has been printed, the system changes the print or transmit flag on the purchase order from Yes to No on the Print form tab (print instructions). This No setting prohibits the order from being printed or faxed in subsequent batches. However, you can reprint or refax a previously printed order at any time either by changing the print flag or transmit flag in the purchase order in the Print form tab or by manually entering on PO120 (PO Print/Fax) the purchase order number in the selection criteria. You also have the option to assign header and trailer comments to all the orders that are assigned to the batch. The system will automatically use the language version of the standard comments corresponding to the language assigned to the vendor on AP10.1 (Vendor). You can also use PO120 (PO Print/Fax) to print standard orders without having to create a release by entering the standard order that was created in PO25. You can assign additional header and trailer comments to the printed standard order. Updated Files CKPOINT - Used to determine if restart information exists. POAUDIT - Used to obtain revision order detail and updated with printed status. POCOMOUT - POHDROUT - POLINE - Detail file updated by program. POLINEOUT - PURCHORDER - Updates printed, transmit, print, and revision flags on purchase order. TERMS - Used to validate payment term information. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to define tax code information. TXTAXTABLE - Used to define tax table information. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to define vendor class information. APVENGROUP - Used to define vendor group information. APVENLOC - Used to obtain vendor alternate location information. APVENMAST - Used to define vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to control buyer group printing. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. FOBCODE - Used to define ship terms information. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICCOUT - ICLOCATION - Used to define Inventory Control location information. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ITCOMMENT - Used to obtain item comment information. ITEMGROUP - Used when editing for valid item information. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to define item descriptive information. POAOCDTL - Used to define detail AOC information. POAOCMAST - Used to define add-on-cost descriptive information. POCOMMENTS - Used to obtain purchase order comments. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to define freight terms information. POITEMVEN - Used to validate item vendor relationship. POVENDLOC - Used to validate and display purchase order purchase-from location information. POVENDOR - Used to default and display purchase order vendor information. STCOMMENTS - Used to obtain standard comment information. STPOLINE - Used to obtain standard order line information. STPURCHORD - Used to define standard order information. TXTAXRATE - Used to obtain tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFCC PO121 - PO Transmit File Create Use this form to prepare a file of purchase orders (POs) to be transmitted to vendors using Electronic Data Interchange (EDI) transmission. If you set the transmission flag in PO10 (Vendor) to E and enter an EDI number, purchase orders and releases created for that vendor can be transmitted using your EDI capability. The file produced by this program contains purchase order information that can be translated by your EDI software into an EDI standard format and transmitted to the appropriate vendors. You can create a file of purchase orders that you request specifically, or you can enter selection criteria. You may transmit standard orders by EDI by entering 2 in the report select field. You must also specify the standard order names when transmitting standard orders. The system will list the purchase orders that meet the selection criteria. The report generated from this file lists this information for each purchase order you selected for transmission: - vendor number and purchase-from location - EDI number (if applicable) - purchase order number - release number (if applicable) - revision date of the purchase order (if applicable) - purchase order date - amount ordered - number of lines For additional information on using this program, contact your Center of Excellence (COE) representative. Updated Files CKPOINT - Used to determine if restart information exists. POAUDIT - Used to obtain revision order detail and updated with printed status. POCOMOUT - POHDROUT - POLINE - Detail file updated by program. POLINEOUT - PURCHORDER - Updates printed, transmit, print, and revision flags on purchase order. STPOLINE - Used to obtain standard order line information. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to define tax code information. TXTAXTABLE - Used to define tax table information. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to define vendor class information. APVENGROUP - Used to define vendor group information. APVENLOC - Used to define Accounts Payable vendor location information. APVENMAST - Used to define vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to control buyer group printing. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. FOBCODE - Used to define ship terms information. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICCOUT - ICLOCATION - Used to define Inventory Control location information. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ITCOMMENT - Used to obtain item comment information. ITEMGROUP - Used when editing for valid item information. ITEMMAST - Used to define item descriptive information. POAOCDTL - Used to define detail AOC information. POAOCMAST - Used to define AOC descriptive information. POCOMMENTS - Used to obtain purchase order comments. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to define freight terms information. POITEMVEN - Used to validate item vendor relationship. POVENDLOC - Used to obtain default vendor location information. POVENDOR - Used to obtain default vendor information. REQLINE - Used to display information from the requisition line. STCOMMENTS - Used to obtain standard comment information. STPURCHORD - Used to obtain standard order information. TXTAXRATE - Used to obtain tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFCC PO122 - Transmitted PO Acknowledgement Use this form to update purchase order acknowledgments sent by vendors via Electronic Data Interchange (EDI). Before you can use this program, the buyer must create and transmit a purchase order to the vendor via EDI, and the vendor must use EDI to create and transmit an acknowledgment of the purchase order. At this point, you can use this program to update the purchase order acknowledgment date. This date is the date that appears in the User Date 1 field on the purchase order header. This program creates the PO Acknowledge Report, a combined summary and exception report that lists the purchase orders that were processed. If there is an error in processing a purchase order or differences between the purchase order and the acknowledgment, there will be message lines under the purchase order identifying the error or difference. Examples of errors and differences the program will find are: - item is rejected - item is on backorder - acknowledged unit of measure does not match purchase order - acknowledged unit cost does not match purchase order - estimated delivery date does not match the purchase order early delivery date. The PO Acknowledge Report is sorted by company, buyer, vendor, vendor location, and purchase order. Note: For Enterprise Workflow users, the EDI PO Acknowledgment Enterprise Workflow service (also called EDIPOAckNotify) is available. The EDIPOAckNotify service notifies buyers that acknowledgments for their purchase orders have been received. For more information on the EDIPOAckNotify service, see the Purchase Order Procedures Manual. Updated Files APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. CKPOINT - Used to determine if restart information exists. PURCHORDER - Updates printed, transmit, print, and revision flags on purchase order. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APVENCLASS - Used to validate vendor class relation. APVENGROUP - Used when editing vendor or vendor location. APVENMAST - Used when editing vendor. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used when editing. POAOCDTL - Used to obtain add-on-cost information for display. POAPPROVE - Used to obtain purchase order approval information. POCOMPANY - Used to validate the purchase order company information. POINVOICE - Used to retrieve purchase order invoice information for display. POITEMVEN - Used to validate and obtain vendor item information. POLINE - Used when editing. POMESSAGE - Used to validate and default buyer message information. PORECEIVE - Used to validate and default purchase order receiving information. PORECLINE - Used to obtain detail receiving information. REQHEADER - Used to display information from the requisition. TXTAXRATE - Used to validate and default tax rate information. WFSETUP - INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU PO123 - Purchase Order Print PO123 is an equivalent program to PO120 to print Purchase Orders which has been updated. It also allows either landscape or portrait printing by replacing the correct .rpt and compiling. Use this form to print or fax a purchase order document. Only released purchase orders can be printed or faxed. You can run the program in batch by entering the company number and the location and/or the vendor and leaving the remaining criteria blank. The system prints or faxes all released and unprinted orders based on the selection criteria. For example, you may want to print or fax all the orders for the day for your company and ship to location. If you leave all the other selections blank, all the orders that meet the criteria entered print if the PO Print or Transmit flag is set to Yes. Use the Print form tab of PO20.2 (PO Header Options) to set the PO Print or Transmit flag for previously-printed purchase orders. To open the Print form tab of PO20.2, access PO20.1 (Purchase Order) and choose the Header button. Then choose the Print form tab to display the print instructions. After an order has been printed, the system changes the print or transmit flag on the purchase order from Yes to No on the Print form tab (print instructions). This No setting prohibits the order from being printed or faxed in subsequent batches. However, you can reprint or refax a previously printed order at any time either by changing the print flag or transmit flag in the purchase order in the Print form tab or by manually entering on PO123 (PO Print/Fax) the purchase order number in the selection criteria. You also have the option to assign header and trailer comments to all the orders that are assigned to the batch. You can also use PO123 (PO Print/Fax) to print standard orders without having to create a release by entering the standard order that was created in PO25.1. You can assign additional header and trailer comments to the printed standard order. Updated Files CKPOINT - Used to determine if restart information exists. POAUDIT - Used to create or delete the purchase order change audit information. POCOMOUT - POHDROUT - POLINE - Used to obtain purchase order line information. POLINEOUT - PURCHORDER - Used to obtain purchase order information. TERMS - Used to validate payment term information. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate the buyer group. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. FOBCODE - Used to obtain and validate ship term information. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICCOUT - ICLOCATION - Used to validate the Inventory Control location. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ITCOMMENT - Used to obtain item comment information. ITEMGROUP - Used when editing for valid item information. ITEMLOC - Used when editing item location relationship. ITEMMAST - Used to obtain item descriptive information. POAOCDTL - Used to obtain add-on cost information for display. POAOCMAST - Used to obtain add-on-cost master information. POCOMMENTS - Used to obtain purchase order comments. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to validate and display freight term information. POITEMVEN - Used to validate the item vendor relationship. POVENDLOC - Used to validate and display purchase order purchase-from location information. POVENDOR - Used to default and display purchase order vendor information. STCOMMENTS - Used to default standard comments from comment codes. STPOLINE - Used to validate and default standard order line item information. STPURCHORD - Used to validate and default standard purchase order information. TXTAXRATE - Used to validate and default tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFCC PO125 - Standard PO Item Desc Maint PO125 is used to synchronize the item description of Standard PO items to the item description of the Item Master file. Updated Files CKPOINT - Used to determine if restart information exists. STPOLINE - Used to validate and default standard order line item information. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. PO130 - Receiving Document Use this form to enter selection parameters for the PO Receiving Document. This program creates the receiving documents for released purchase orders and is used as a worksheet to enter receipts. When this document is first printed, the system changes the Print Receiving flag in the print instructions to No to prevent duplication of receiving documents. To view or change the Print Receiving flag, access PO20.1 (Purchase Order). Choose the Header button and then choose the Print form tab. Receiving documents are created according to the ship to location. If a purchase order includes different ship to location codes for line items, this program creates as many receiving documents as there are ship to location codes on the purchase order. The receiving documents include this information: - purchase order number - purchase order date - Receiving number - date received - carrier - bill of lading number - company name, address, and ship-to location - buyer name - purchase-from location - shipping codes - line number - item number and description - item type - early and late delivery dates - bin, UOM, and quantity - line comments When a receipt is processed in PO30 (PO Receiving), you may request that the Receiving Document be reprinted. PO130 (Receiving Document) will reprint only the ship to locations that were affected by that receipt. Updated Files CKPOINT - Used to determine if restart information exists. POLINE - Detail updated by program. PURCHORDER - Updates printed, transmit, print, and revision flags on purchase order. TERMS - Used to determine terms description. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. FOBCODE - Used to obtain ship terms information. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control location. ITCOMMENT - Used to obtain item comment information. ITEMGROUP - Used when editing for valid item information. ITEMLOC - Used when editing item location relationship. ITEMMAST - Used to obtain item descriptive information. POCOMMENTS - Used to obtain purchase order comments. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to define freight terms information. POITEMVEN - Used to validate item vendor relationship. PO131 - Receiving Log Use this form to enter the selection parameters for the Receiving Log. The Receiving Log reports receiving activity that has been released. You can request this report to print current activity only (receivings not previously printed) or a range of activity based on the receiving date. The Receiving Log includes this information about the receiver: - location code - buyer - receiver number - line number - item identification code - item type code - BUOM - ordered quantity - received-to-date - currently received - bin data - purchase order number - vendor - date - update time - inspection data - total receivers per company and location Updated Files CKPOINT - Used to determine if restart information exists. PORECEIVE - Sets status of receiver to logged. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to obtain vendor descriptive information. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control location. ICTRANSDTL - Used to obtain detail Inventory Control transaction information. ITEMMAST - Used to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line information. PORECLINE - Used to obtain detail receiving information. PO132 - Print Vendor RMA This program is used to print an RMA (Return Material Authorization) document which is sent along with the return goods to the vendor. The RMA document will list data pertinent to the vendor such what location returned the goods, what location replacement goods should be shipped to, and whether the replacement is no charge or billable. The language preference assigned to the vendor on AP10.1 (Vendor) determines the language in which the RMA is printed. The program can be run to print up to six specific returns, which will print regardless of whether they have already been printed or not. It can also be run to print documents for all returns for a location or vendor that have not already had documents printed. Updated Files CKPOINT - Used to determine if restart information exists. PORETURNHD - Used to set the printed flag in the purchase order return header. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMMENTS - Used to obtain purchase order comment information for display. POCOMPANY - Used to validate the purchase order company information. PORETLNDTL - Used to display return line information. PORETURNLN - Used to edit and display information from purchase order return line detail. REASON - Used to validate a reason code and display the description. TXTAXRATE - Used to validate and default tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU PO133 - Receiving Adjustment Log Use this form to enter the parameters for the Receiving Adjustment Log. This program creates a report of released receiving adjustment activity. You can select to print only the current adjustments (those not previously printed) or all the receiving adjustments for a specific date range. Use PO33.1 (Receiving Adjustments) to create receiving adjustments. The report that is generated from this program provides this information for each receiving adjustment listed: - purchase order number - receiver number - adjustment or rejection document identification code - document type code - line number - item type code - item identification code - adjustment date - BUOM - received quantity - adjusted quantity - adjusted received quantity - cancel backorder message (if applicable) Updated Files CKPOINT - Used to determine if restart information exists. PORECLINE - Used to set status of receiving line to logged. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control location. ICTRANSDTL - Used to obtain detail Inventory Control transaction information. ITEMMAST - Used to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line information. PURCHORDER - Used to obtain purchase order information. PO135 - Received, Not Invoiced Report The PO135 (Received, Not Invoiced Report) prints in process level order. You can enter the process level on the purchase order in the Terms form tab of PO20.2 (PO Header Options). The report lists inventory-tracked transactions but does not post them. See PO180 (GL Transaction Register) to post inventory item transactions. Use PO135 (Received, Not Invoiced Report) to update the General Ledger (GL) interface file with noninventory transactions from purchase order receipts and adjustments. This program is an as-of or estimate program. The program records your liability for the period. That is, it passes to the GL interface file those transactions for nonstock X (special order) type items for which the received quantity is greater than the approved quantity. Throughout the period, you can run PO135 in report mode to monitor those purchase order lines for which the received quantity is greater than the approved quantity. However, at the end of the period, run the program in update mode only once to post the transactions. PO135 (Received, Not Invoiced Report) creates auto reversal transactions. The Auto Reversal Cycle which follows explains how the system handles auto reversals. The cycle continues until the received quantity is no longer greater than the approved quantity. Auto Reversal Cycle: The next time GL199 (Period Closing) runs, the program creates a reversal. The reversal is posted in GL190 (Journal Posting). The next time PO135 (Received, Not Invoiced Report) runs in update mode, two types of purchase order lines reappear: Nonstock and X-tracked item types for which the received quantity is greater than the approved quantity. The two types reappear so they can be posted to the end of period. For each nonstock or X type item, PO135 (Received, Not Invoiced Report) creates a debit for the expense account and creates a credit for the Received Not Invoiced (RNI) account. The expense account can default, or you can override it at the purchase order line. The RNI account defaults from either MA05.1 (Process Level) or MA00.4 (GL and Invoicing Setup). During the following period, several steps occur: - The General Ledger reverses the transaction. - AP175 (Invoice Distribution Closing) sends the expense account to the General Ledger and sends a credit to the accrual account. (When AP175 runs in update mode, it expenses service type items.) Note: To capture the audit trail of receipts and adjustments for noninventory tracked items, run PO135 (Received, Not Invoiced Report) in report mode for a month prior to running it in update mode. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. CKPOINT - Used to determine if restart information exists. GLCODES - Used for validating source codes. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POCOMPANY - Used to update the purchase order company information received not invoiced post date fields. SYSTEMCODE - Used to update the system code record. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to validate the item and to obtain item descriptive information. POAOCDTL - Used to obtain add-on-cost information for display. POAPPROVE - Used to determine which approval records are past the cutoff date for the report. POLINE - Updates the last distribution sequence on the purchase order line. POPROCLEV - Used to determine general ledger accounts to use for creating general ledger distributions. PORECLINE - Used to edit and display receiving line item information. PURCHORDER - Used to validate and default purchase order information. WFSETUP - INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFFC IFGT IFOB IFRS IFSC SLSB SLTV SLFD PO150 - Bid Load to Contract or Quote Use this program to take bid responses or catalog price lists that have been added to the system and load them as quotes, contracts, or overrides. Vendors provide information on what their prices will be for a set of items by responding to a request for quotation (bid) or by sending out a catalog price list. In either case, at some point it is determined that prices should be put in the system to be used for unit cost defaults on purchase orders. It must be determined whether the prices should be loaded as quotes or contract order lines. If loaded as quotes, the prices can have an effective date. If loaded as contract lines, the lines can accumulate statistics that show total dollars and quantities ordered. The contract order with which the lines are associated can be put on hold and carries an agreement period range. If loaded as lines to a contract order, the lines will be associated with a particular contract, and defaulting of costs to purchase order lines can be done based on a contract number. Reporting can also be done against the contract number showing contract compliance. For items where vendors did not provide enough information to create quote or contract records, the program report will list the items and errors. If it is desirable to designate the vendor associated with the bid data being loaded as the primary vendor for the item location, there is a flag to allow that. The program will also create vendor item records where vendor item numbers are provided, and no records currently exist. When creating quotes, this is done automatically. When creating a contract, select Y in the Create Vendor Item field to create vendor items. Updated Files CKPOINT - Used to determine if restart information exists. ICAUDIT - ITEMLOC - Used to validate Inventory Control item location for inventory items. POBIDITEM - Used to create bid item records. POITEMVEN - Used to create vendor item records when quotes are created. POQUOTES - Used to update vendor item quote records. STPOLINE - Used to edit if a standard order line already exists. STPURCHORD - Used to validate and default standard purchase order information. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. CUCODES - Used to validate currency codes. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. FOBCODE - Used to obtain and validate ship term information. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control item location for inventory items. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ICVALUOM - Used to validate item unit of measure. ITEMMAST - Used to validate the item and to obtain item descriptive information. POBID - Used to validate bid information. POCOMPANY - Used to validate the purchase order company information. POVENDOR - Used to default and display purchase order vendor information. PO180 - GL Transaction Register Use this program to update the general ledger with inventory transactions created by purchase order receipts and adjustments and inspection rejections. This program is used to post inventory tracked items only. The program posts all the receipt and adjustment and inspection rejection transactions since the last time the program was run in update mode (which you can run throughout the month). For example, a debit is posted to the inventory account for the received purchase order line as defined in IC04.1 (General Ledger Category). This account defaults onto the purchase order line for the inventory item. The credit is created to the Received not Invoiced or Invoiced Not Received account. These accounts can default from MA05.1 (Process Level) or MA00.4 (GL and Invoicing Setup). This report does not serve the same purpose as PO135 (Received, Not Invoiced Report). The system does not create reversal transactions in the General Ledger. The Accounts Payable system runs the Invoice Distribution Closing program. It passes two values to the GL interface file: - A debit to the Received Not Invoiced or Invoiced Not Received account, - A credit to the AP accrual account. This report is sorted by process level. For each process level the report lists this information based on the selection criteria you enter: - Received Not Invoiced account - Invoiced Not Received account - purchase order variance account - transaction type - ship-to location code - item identification code - quantity of the item - item BUOM - item unit cost - transaction amount - transaction date and GL posting date - standard cost - variance - document code - line number Note: You can capture a receipt audit trail if you run PO180 in report mode. You will only be able to access unposted receivings, or receivings that have not been posted by an update run of PO180, though. Once receivings are run through PO180 in update mode, the receivings will no longer show up on reports produced by PO180. Therefore, you can only obtain an audit trail for date ranges since the last update run of PO180. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. CKPOINT - Used to determine if restart information exists. ICHISTORY - Creates or changes receipts type records. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. PORECLINE - Used to update the receiving line item record. SYSTEMCODE - Used to update the system code record. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMLOC - Used to update Inventory Control item location average cost. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to validate and default purchase order line information. POPROCLEV - Used to determine general ledger accounts to use for creating general ledger distributions. PORETURNHD - Used to validate or default header information from a purchase order return. PURCHORDER - Used to validate and default purchase order information. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFFC IFGT IFOB IFRS IFSC SLSB SLTV SLFD PO199 - Subsystem Close Use this program to close the Purchase Order system. This program is used in conjunction with subsystem control defined in the General Ledger System Control form. If the Purchase Order system has subsystem control, you must close the Purchase Order system before you close the General Ledger system. Also, you must close the Purchase Order system before you close the Inventory Control system. You must run this program if you are using the subsystem control as defined in the GL System Control form. This program prints a report that identifies all the transactions that are unreleased prior to closing the period. It also updates the period in the GL System Control form. The Purchase Order system always uses the dates defined in the GL Dates form to determine the period being closed. The transactions this program identifies as unreleased include receipts, rejections, and adjustments. Note: You can optionally force PO135 (Received Not Invoiced Report) and PO180 (GL Transaction Register) to run in update mode before this program will execute. Updated Files CKPOINT - Used to determine if restart information exists. GLCODES - Used for validating source codes. Referenced Files GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLSYSTEM - Used to validate the General Ledger company. POCOMPANY - Used to validate the purchase order company information. PORECLINE - Used to obtain receiving line information. INVOKED Programs IFSG PO202 - Ship Terms Listing Use this form to generate the Ship Terms Listing. The only parameter you need to enter to run this report is the company number. This report lists the shipping codes you entered on PO02.1 (Ship Terms) and their descriptions. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. FOBCODE - Used to obtain ship term information. POCOMPANY - Used to validate the purchase order company information. PO210 - PO Vendor Master Listing Use this form to generate the PO Vendor Master Listing. You must enter the company name, but the vendor code is an optional parameter. The information provided on this report is based on the values entered for the vendor in PO10 (Vendor). You can produce a report on all the vendors for the company or only the vendor whose vendor identification number you select: - vendor code - address, contact, phone - open purchase limit - vendor lead-time days Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to validate vendor alternate location. APVENMAST - Used to obtain Accounts Payable vendor information. FOBCODE - Used to obtain ship term information. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to obtain freight term information. POVENDLOC - Used to obtain purchase order vendor default information. POVENDOR - Used to obtain purchase order vendor default information. PO212 - Standard Comments Listing Use this form to generate the Standard Comments Listing. This report provides a list of all the standard comments (or only the comments for the codes you enter) based on the values defined in PO12 (Comment Codes). For each comment, this is the information given: - comment code and description - print code and description - comment lines and (comment line) sequence Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. POCOMPANY - Used to validate the purchase order company information. STCOMMCODE - Used to obtain comment code information. STCOMMENTS - Used to obtain comment information. PO213 - Vendor Item Listing Use this form to generate the Vendor Item Listing. The information this report provides is based on the values entered for the vendor items on PO13 (Vendor Item). This listing includes this information for each vendor item based on the parameters you enter: - item code and description - vendor identification code and name - vendor item code and description - stock UOM/vendor buy UOM/vendor price UOM Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to obtain Accounts Payable vendor information. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. MAJORCL - Used to obtain major class purchasing information. MINORCL - Used to obtain minor class purchasing information. POITEMVEN - Used to obtain vendor item information. PO214 - Vendor Quotes Listing Use this form to generate the Vendor Quotes Listing based on the values entered on PO14 (Vendor Item / Quote). You must enter the company number, but you can also choose to list the items according to the vendor, the location, and the item. You can also choose to have the report sorted by location or by vendor. The information listed includes: - item code and description - vendor item code and description - current effective date - current and new quote breaks for quantity, unit cost, and PUOM - vendor code and name - vendor BUOM - vendor purchase-from location code - preferred vendor - vendor currency code Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to obtain Accounts Payable vendor information. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMLOC - Used to obtain item location information. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to obtain vendor item information. POQUOTES - Used to obtain vendor item quote information. INVOKED Programs IFCC PO216 - Bid Analysis This program allows buyers to make decisions on which vendor bid response to select, based on comparison of up to four responses to each other, or three responses to each other and current cost. The report lists each item on the bid and the purchase quantities for the date range selected. The report also summarizes amount totals for each bid response, in order to see a true total cost comparison for the whole bid. Updated Files CKPOINT - Used to determine if restart information exists. POLINE - Used to update the purchase order line record. PURCHORDER - Used to validate and default purchase order information. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICVALUOM - Used to validate item unit of measure. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to validate the item and to obtain item descriptive information. POBID - Used to validate bid information. POBIDITEM - Used to display and analyze information from bid item records. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate and obtain vendor item information. POLOCCON - Used to determine override orders for reporting. POQUOTES - Used to validate and default vendor item quote information. STPOLINE - Used to validate and default standard order line item information. STPURCHORD - Used to validate and default standard purchase order information. INVOKED Programs IFCC IFCR IFSG PO217 - Purchase Override Listing Use this program to list all requesting locations set up with purchase override orders. The purchase override entries are listed by Company, Order Name, and Requesting Location. The effective date, termination date, and priority for each requesting location are displayed. You may leave all parameters blank to list every purchase override entry, enter Company Number to list the purchase override entries for a specific company, or enter Company Number and Order Name to list the purchase override entries for a specific Standard Order. You may enter a date in the Ending Before field to list purchase override entries with a termination date prior to the entered date. Updated Files CKPOINT - Referenced Files ICCOMPANY - Used to validate the Inventory Control company. POLOCCON - Used to determine override orders for reporting. RQLOC - Used to validate and display the requesting location. STPURCHORD - Used to validate and default standard purchase order information. PO220 - PO Status Report Use this form to print the PO Status Report. You are required to enter the company number only, but you can also use this selection criteria to determine what information is printed: - location - buyer or buyer group - purchase order number - early expected delivery date range - status - sequence option This report provides this information about the status of the purchase orders based on the selection criteria entered: - purchase order number (and revision number, if applicable) - purchase order status - buyer code and name - total order - vendor code - purchase-from location code and address - purchase order date - contract number - printing and EDI document instructions for the purchase order, receiving, and revisions - fax number - EDI number - header and trailer comment codes - shipping information (total weight, ship terms, volume, dropship, ship via) - payment terms (due days, discount days, discount percentage, freight terms, purchase order currency) - line number - item type code - item code and description - inspection flag - ship-to code - process level account - distribution company - project - unit cost - extended cost - ordered quantity/UOM - received quantity - approved quantity - delivery date - item comments Updated Files CKPOINT - Used to determine if restart information exists. TERMS - Used to determine terms description. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to obtain tax code information. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate the buyer group. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. FOBCODE - Used to obtain ship terms. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITCOMMENT - Used to obtain item comment information. ITEMGROUP - Used when editing. ITEMLOC - Used to obtain item location information. ITEMMAST - Used to obtain item information. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Used to obtain add-on cost information for display. POAOCMAST - Used to obtain add-on-cost master information. POCOMMENTS - Used to obtain purchase order comment information. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to obtain freight term description. POITEMVEN - Used to obtain vendor item information. POLINE - Used to obtain purchase order line item information. POVENDOR - Used to obtain purchase order vendor default information. PURCHORDER - Used to validate the purchase order. STPURCHORD - Used to obtain standard purchase order information. TXTAXRATE - Used to validate and default tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFCC PO221 - Receiving Delivery Ticket Use this form to process delivery tickets for receivings. Delivery tickets contain information about where goods should be delivered if a requesting location is indicated on the purchase order. The requesting location could have come from a requisition or have been entered directly on the purchase order. Print delivery tickets for a particular receiver or receivers, or for a specified date and time range, based on receiving date. They can also be specified to print only for the person who is submitting the program. Delivery tickets can also be printed directly from the online receiving processing forms. One delivery ticket prints per requesting location. The purchase order Ship-To location defaults to the delivery ticket if no requesting location exists. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. HAZARD - Used to obtain the hazard code description. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate the item and to obtain item descriptive information. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POCOMMENTS - Used to obtain purchase order comment information for display. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate and obtain vendor item information. POLINE - Used to validate and default purchase order line information. PORECEIVE - Used to validate and default purchase order receiving information. PORECLINE - Used to edit and display receiving line item information. PURCHORDER - Used to validate and default purchase order information. REQHEADER - RQLOC - Used to validate and display the requesting location. PO223 - Buyer Expediting Report Use this form to generate the Buyer Expediting Report, which lists all open receiving lines for an order. Buyers use this report to determine the orders that remain open and the ones that require follow up. The only parameters you are required to enter are the company code and the beginning date of the early delivery date range. Early delivery dates are entered on the individual purchase order line. You can also choose to include dropship orders and/or service type items. This report prints this information based on the values you enter: - buyer - vendor code and address - purchase order number and date - purchase order amount - order name - effective date range - amount to date - ship-to location and phone - dropship flag - EDI transmit flag and number, if applicable - fax number - line number - item code and description - item type - unit cost - PUOM - quantities (ordered, received, approved, open) - BUOM Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate a buyer group. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMMENTS - Used to obtain purchase order comment information for display. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate and obtain vendor item information. POLINE - Used to validate and default purchase order line information. PORECLINE - Used to edit and display receiving line item information. POVENDOR - Used to default and display purchase order vendor information. PURCHORDER - Used to validate and default purchase order information. STPURCHORD - Used to validate and default standard purchase order information. PO224 - PO Revision Log Use this form to enter the parameters to generate the PO Revision Log. This report is a log of revisions for a specific revision date range. Changes made to audited fields on an order after it has been created and printed are considered to be revisions. Audited fields include the unit cost, quantity on order, comments, rates, purchase order lines, and canceled backorder amount. The PO Revision Log is similar to the online inquiry form PO66.1 (PO Revision History). By entering the selection parameters, you can run this report for a specific buyer group or buyer, vendor, or location; and, based on the parameters you enter, the report provides the vendor code and name, purchase order number and revision number (if applicable), and the log dates on the header, and this information for each line: - line number - item code and description - item type - quantity - BUOM - unit cost - early and late delivery dates - revised field - backorder and reopened flags - revision date, time, and number Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to validate the vendor. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate the buyer group. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to obtain item information. POAUDIT - Used to obtain change audit information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to validate the purchase order. PO225 - Standard PO Listing Use this form to generate the Standard PO Listing. This report lists the standard orders created in the PO25 standard order entry forms. This report also lists all the parameters defined for the standard orders. You can choose to run the listing for a specific standard order(s), a specific vendor and/or a specific buyer group or buyer, and/or a specific standard order type (blanket, skeletal, or standing). This information prints for each order on the report: - order name, type and description - purchase order number and release number, if applicable - buyer - contract number - hold flag - group code - effective dates for revisions - purchase class - phone number - freight terms - currency - zero rate flag setting - entered conversion rate - blanket controls: maximum amount, ordered-to-date, order maximum amount, order minimum amount - ship-to location code and address - vendor code and address, and contact For each line item on the purchase order, the report also lists this information: - line number - item code and description - item type - quantity - BUOM - unit cost - quantity to date - amount to date - Line item controls, including tolerances - distribution information, if applicable - default tax, tax type, current rate - tolerance information Updated Files CKPOINT - Used to determine if restart information exists. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to obtain tax code information. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to validate the vendor purchase from location. APVENMAST - Used to validate the vendor. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate the buyer group. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to obtain item information. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAOCDTL - Used to obtain add-on-cost information for display. POAOCMAST - Used to obtain add-on-cost description. POCOMMENTS - Used to obtain comment information. POCOMPANY - Used to validate the purchase order company information. POFRTTERM - Used to obtain freight term information. STPOLINE - Used to obtain standard line item information. STPURCHORD - Used to obtain standard purchase order information. TXTAXRATE - Used to obtain tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFCC PO226 - Contract Expiration Report This report lists all contract type standard orders where the end of their agreement date range falls within the date range defined on the parameter form. It lists contract number, order name, description, expiration date, and vendor name. The report can be used to determine which contracts need to go back out for bid. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICCOMPANY - Used to validate the Inventory Control company. STPURCHORD - Used to validate and default standard purchase order information. PO227 - Contract Compliance Report Run the Contract Compliance Report to show what percentage of purchases from a particular vendor or against a particular contract, or both, were made against the proper contract(s). If run in detail, the report will list all items tied to a contract that had purchase orders created, list the quantities and amounts purchased against the contract, and the quantities and amounts purchased in total. A percentage is then listed for both quantities and amounts of what the compliance was. Purchase order number and line detail can also be listed for purchases that were not compliant with the contract. The report will summarize by order, contract, vendor, entity, and grand total including purchases made against the contract of items not listed on the contract. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to validate and default purchase order line information. PURCHORDER - Used to validate and default purchase order information. STPOLINE - Used to validate and default standard order line item information. STPURCHORD - Used to validate and default standard purchase order information. PO230 - Unreleased Receivings Listing Use this form to generate the Unreleased Receivings Listing. You can use PO35.1 (Receiving Approval and Release) to list the released approvals online, but this report lists the unreleased receivings. You can enter parameters to select a specific ship to location, a specific buyer, and/or a specific buyer group. The report lists this information for each receiver: - location code and description - buyer code and name - receiver number - received date and time - purchase order number - operator - vendor code and description - carrier - bill of lading number - purchase-from code - receiver comments For each line item on the receiver, the report lists this information: - line number - item code and description - item type code - early and late delivery dates - ordered quantity - BUOM - received quantity - remaining quantity - on order percentage - backorder cancel flag setting - bin Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate the buyer group. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ICTRANSDTL - Used to obtain transaction detail information. ITCOMMENT - Used to obtain item comment information. ITEMGROUP - Used when editing. ITEMMAST - Used to obtain item information. POCOMMENTS - Used to obtain purchase order comment information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PORECEIVE - Used to obtain purchase order receiver information. PORECLINE - Used to obtain purchase order receiving line item information. PURCHORDER - Used to obtain purchase order information. PO231 - Return Status Report This status report is used to get printed detail information about returns. The report contains data pertinent to expediting returns with vendors and the warehouse. It prints header information on the vendor, return to, return from, total value, credit received, vendor contact and phone number, freight and handling charges, and status. It also prints line information about items, quantities, costs, and adjustments. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. POCOMMENTS - POLINE - Used to validate and default purchase order line information. PORETURNHD - Used to validate or default header information from a purchase order return. PORETURNLN - Used to edit and display information from purchase order return line detail. PO233 - PO Received Quantity Exceptions Use this form to generate the Receiving Exception Report. This report lists the purchase order lines (which have receiving activity) for which the received quantity is either greater than or less than the ordered quantity. You can set the parameters so the report lists only the receivings exceptions for a specific ship to location, a particular company, and/or a last received date range. The report provides this information: - location - vendor - purchase-from location code and description For each receiving exception line, the report lists this information: - purchase order number - purchase order line number - item type code - item code and description - last date of receiving activity - ordered quantity - total received quantity - BUOM - over/undershipment variance percentage - buyer code Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to obtain vendor information. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control company location. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to obtain purchase order information. PO236 - Invoiced, Not Received Report Use this form to generate the Invoice, Not Received Report for inventory, nonstock, and special order type items. This report lists the orders for which the approved quantity for the purchase order line is greater than the received quantity. The difference between the two quantities can occur for two reasons: - the approval was entered in the MA40 invoice forms and released prior to a receipt for which the approved quantity was greater than the received quantity - a receiving adjustment causes the received quantity to be less than the approved quantity. If you set the company option to allow approved quantities to be greater than the received quantity, you can enter and release the approval prior to the receipt. You are required to enter a value in the Post Thru Date field to run this report. The Post Thru Date is based on the General Ledger posting dates. The report lists the cutoff date at the top and this information for each invoiced, not received item: - process level - vendor code and name - purchase-from location - purchase order number - purchase order line number - item code and description - inventory account - invoiced, not received quantity - BUOM - unit cost - extended amount - company totals for inventoried items and company totals for nonstock, special, and service items Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to obtain vendor information. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ITEMLOC - Used to obtain item location information. ITEMMAST - Used to obtain item information. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POAPPROVE - Used to obtain approval information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. POPROCLEV - Used to obtain purchase order process level information. PORECLINE - Used to obtain receiving line item information. PURCHORDER - Used to obtain purchase order information. INVOKED Programs IFCC PO251 - PO Buyer Message Listing Use this form to generate the PO Buyer Message Listing. This report lists all buyer messages for a company, buyer or buyer group, depending on the values you enter in the parameters. You can choose to list open buyer messages (that is, messages that have not been responded to), resolved buyer messages, or all buyer messages. Buyer messages are created for three reasons: 1. the received quantity exceeds the defined tolerance percentage 2. the approved quantity exceeds the defined tolerance percentage or the invoiced extension is greater than the extended cost for the purchase order line 3. a manual message is created in PO50 (Buyer Message Entry) Tolerances are defined at three different levels. The three levels in hierarchical order are: - The line Tolerance form tab. To open the line Tolerance form tab, access PO20.1 (Purchase Order). Choose the More button and then choose the Tolerance form tab. - PO10.1 (Vendor) - MA00.1 (Company Setup) Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used when editing. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate the buyer group. ICCOMPANY - Used to validate the Inventory Control company. POCOMPANY - Used to validate the purchase order company information. POMESSAGE - Used to obtain buyer message information. PO272 - PO Header Contract Status Report Use this form to generate the Contract Status Report. This report prints all the purchase orders with an assigned contract. You can assign a contract number to a purchase order when you create the purchase order. If you choose to run this report for a specific vendor, it lists all the contractual orders for that vendor. You can run the report for a specific vendor and contract or for a contract number with no specified vendor. If you select the latter option, the report prints all the orders for the specified contract number, regardless of the vendor. This report is similar to the online inquiry form, PO69.1 (PO Header Contract Inquiry). Note: This report is only used to report on contracts that were entered at header level on purchase orders, usually ad hoc contracts that are not tied to contract type standard orders. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor purchase from location information. APVENMAST - Used to validate the vendor. BUYER - Used to validate a buyer code and to display the buyer name. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to obtain purchase order information. PO274 - Returns Analysis Use this form to run a returns analysis report. The report is sorted and summarized by item, and then by vendor, location, or reason code, depending on the parameter selection. The report shows total dollars purchased for an item within the date range, total dollars returned, and what percentage of total purchases were returns. If the reason code parameter is selected, the report just shows total dollars returned. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENMAST - Used to validate the vendor ID and obtain vendor display information. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLSYSTEM - Used to validate the General Ledger company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to validate and default purchase order line information. PORECLINE - Used to edit and display receiving line item information. PORETURNHD - Used to validate or default header information from a purchase order return. PORETURNLN - Used to edit and display information from purchase order return line detail. PURCHORDER - Used to validate and default purchase order information. INVOKED Programs IFCC IFCR IFSG PO275 - Delivery Date Analysis Use this form to run the Delivery Date Analysis report. You can use the report to analyze the timeliness of deliveries for a vendor, buyer, or item. The report shows the delivery status: on time or number of days early or late. It also shows overall averages by item, vendor, receiving location, and/or buyer. You can sort the report by vendor, item, or buyer. In detail mode it prints information for each purchase order line delivered. In summary mode it prints a summarization at the item level. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor alternate location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to obtain Inventory Control inventory location information. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PORECLINE - Used to obtain receiving line information. PURCHORDER - Used to obtain purchase order information. PO276 - Deliver Quantity Analysis Use this form to run the Deliver Quantity Analysis report. Use the report to analyze by vendor the performance on filling orders (ordered versus received quantities). The report shows over, under, and as ordered shipments. You can sort the report by vendor, item, or buyer. In detail mode it prints information for each purchase order line delivered. In summary mode it prints a summarization at the item level. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor alternate location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate Inventory Control inventory location. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PORECLINE - Used to obtain receiving line item information. PURCHORDER - Used to obtain purchase order information. PO277 - Deliver Quality Analysis Use this form to run the Delivery Quality Analysis report. Use the report to analyze by vendor the performance on the quality of the items shipped. The report lists percentages for quantity rejected compared to quantity inspected. You can sort the report by vendor, item, or buyer. In detail mode, it prints information for each purchase order line inspected. In summary mode it lists total quantities at the item level. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENLOC - Used to obtain vendor alternate location information. APVENMAST - Used to obtain vendor information. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used when editing. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location. ITEMMAST - Used to obtain item information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PORECLINE - Used to obtain receiving line item information. PURCHORDER - Used to obtain purchase order information. PO280 - Purchases By Class Use this form to run the Purchases By Class/Subclass report. Use the report to analyze item demand. The report lists purchases by item number. You can sort the report by vendor or buyer. You can run the report for a receiving activity date range. For every item that meets the parameters, the report lists purchase order line detail for each transaction. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to validate vendor. BUYER - Used to validate a buyer code and to display the buyer name. BUYERGRP - Used to validate buyer group. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location. ITEMMAST - Used to obtain non-stock and inventory item information. MAJORCL - Used to validate purchasing major class. MINORCL - Used to validate purchasing minor class. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. PURCHORDER - Used to obtain purchase order information. PO295 - Cash Requirements Forecast Use this form to generate the Cash Requirements Forecast Report. This report produces a list of cash requirements for the company based on the items ordered, but not yet invoiced for payment. The system calculates the cash requirement date using the early delivery date and adding the due days for the line item. The week ending dates are calculated by adding seven days to the last day of the first week in the period. You can run the report in summary or detail. If you run the report in summary, the totals print by the week for the vendor, process level, and company. If you print the report in detail, the summary totals and the purchase order detail lines comprising the totals are printed. You can also run the report by a specific beginning week ending date, for a specific process level and/or vendor. If you enter the last date in the first week of the period, the requirements prior to that date are lumped together. Any requirements after the twelve weeks are accumulated into the last period. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used when editing. APVENGROUP - Used when editing. APVENMAST - Used to validate the vendor. ICCOMPANY - Used to validate the Inventory Control company. ITEMMAST - Used to obtain item information. POAPPROVE - Used to obtain approval information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to obtain purchase order line item information. POPROCLEV - Used to obtain purchase order process level account information. PURCHORDER - Used to obtain purchase order information. INVOKED Programs IFCC PO501 - Purge EDI Files This program removes Electronic Data Interchange (EDI) files that are older than the specified number of days. Its input parameters are the name of the directory in which the EDI software is installed, and the number of days to retain EDI files. Files older than the retention days parameter are deleted. Updated Files CKPOINT - Referenced Files None. PO502 - EDI Translation,Communication This program invokes an Electronic Data Interchange (EDI) UNIX shell script to perform outbound or inbound EDI processing. The root directory in which the EDI software is installed must be provided in the first parameter field. The EDI UNIX shell script to be invoked must be provided in the second parameter. Script l1out is provided for outbound processing and script l1in is provided for inbound processing. These scripts must reside in the bin subdirectory under the EDI root directory. The third parameter indicates the type of processing - outbound or inbound. For outbound processing, two parameters may be provided: 1) the directory and file name of the outbound EDI file (required), and 2) the tty port to be used (if other than the default tty port). For inbound processing, three parameters may be provided: 1) the UNIX communications script to be invoked (required). A separate script is required for each trading partner. 2) The directory in which inbound EDI files are placed by the communication software prior to translation (required). This directory must be a valid subdirectory under the EDI root directory. 3) The tty port to be used (if other than the default tty port). Updated Files CKPOINT - Referenced Files None. PO503 - Check EDI Status This program checks the status of Electronic Data Interchange (EDI) translation and communication. It takes as its input parameters the name of the directory in which the EDI software is installed and the name of the EDI UNIX script that was invoked by PO302 in the EDI multistep job. If a nonzero code was returned from the EDI UNIX script invoked by PO302, this program will place the EDI job in a Needs Recovery status. If this occurs, review the output from the EDI translation software and correct the problem. Depending on the problem, you may need to rerun the PO302 EDI job step. Updated Files CKPOINT - Referenced Files None. PO504 - Create Null EDI Files This program creates null Electronic Data Interchange (EDI) files if the trading partner(s) did not send any EDI transactions. This allows subsequent steps in the EDI job to process normally with empty input files. This program accepts up to eleven parameters: 1) the directory in which inbound EDI files are to be placed, and 2 through 11) the EDI files to be created if not already created by the EDI translation software. Updated Files CKPOINT - Referenced Files None. PO522 - PO Output Table Purge Run this program to purge selected file records as of a specific date and year. Prior to purge you can copy all files to disk before they are purged. If you choose to purge forecast records from the Inventory Forecast file, you can purge only one group of forecast records by entering a specific forecast number. If you choose to copy files to disk, backup these files before you run this program. The files are purged when the program is run. Updated Files CKPOINT - POCOMOUT - POHDROUT - POLINEOUT - Referenced Files POCOMOUT - POCOMPANY - POLINEOUT - PO529 - PO Receiving File Create This program is used to take open purchase orders for selected vendors and create a receipt for the purchase order. The program does this by creating a flat file record of the open quantity on the purchase order. This flat file record can then be input as a receipt record into PO530 (Receiving Batch) Update. This process is one of the steps used to create a stockless environment in which there is minimal user processing required. Using this program eliminates the step of the user having to enter the purchase order receivings. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICCOMPANY - Used to validate the Inventory Control company. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to validate and default purchase order line information. PURCHORDER - Used to validate and default purchase order information. PO530 - Receiving Batch Update This program creates purchase order receivings from a file created by the PO Receiving File Create program or from an EDI transmission. This program can be run in either a report or an update mode. Both modes produce a report. The difference is that the report mode does not change anything in the database, whereas the update mode changes the database by adding receivers and their receiving lines to the database in a batch process. This program creates unreleased receivers and their receiving lines. The receiver may also be released automatically if it passes all edits. The report displays information on the receiver and any error messages relating to it; and on the receiving lines associated with that receiver and its related error messages. This program does not allow receiving substitute items. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. APHLDINV - Used to determine what invoices for a vendor are on hold. APPAYMENT - Used to create and maintain an invoice payment record. CKPOINT - Used to determine if restart information exists. ERSAOCDTL - Used to determine what add-on costs should appear on the Evaluated Receipts Settlement (ERS) invoice. ICITLLBL - ICLOT - Used to update lot information when the receiver is released. ICRECEIPTS - Used to create the Inventory Control detail receiving information when the receiver is released ICTRANSDTL - Creates transaction detail records for bin, lot, or multiple UOM items when detail is added. ITEMLOC - Used to validate Inventory Control item location for inventory items. ITSERIAL - Used to update the serial information and create new records when a receiver is released. MACRECHDR - MACRECLINE - MACRECPOT - MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. MMUAVAL - Used to store user analysis values defined for transactions. User analysis values represent information your organization can use to measure profitability. To utilize this measure of organizational profitability, you must be set up to use the Strategic Ledger system. POAOCDTL - Used to update received quantities when receiver is released. POAUDIT - Used to create or delete the purchase order change audit information for backorder cancellations. POCOMPANY - Used to update the Purchase Order company last receiver used field. POINTERFAC - Used to create purchase order interface records during conversion. POITEMVEN - Used to update the Lead-Time Days field in the item vendor record. POLINE - Used to update received quantities and cancel backorder flag on the purchase order line when the receiver is released. POMESSAGE - Creates a buyer message if receiving is out of tolerance. PORECEIVE - Creates a new receiver record when added. PORECLINE - Used to create receiving detail records on add. PORETURNHD - Used to update the header record for a purchase order return. POVENDOR - Used to update the open purchase order amount. PURCHORDER - Used to validate and default purchase order information. REQLINE - Used to display information from the requisition line. SOHDETAIL - Used to update quantity or create new stock-on-hand detail record when released. STPOLINE - Used to update the standard purchase order line record. STPURCHORD - Used to update the standard purchase order record amounts. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. WHDEMNDCMT - Used to create or update a warehouse system demand comment. WHDEMNDHDR - Used to create or update a Warehouse system demand header record. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APINVOICE - Used to update invoice records. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. EEADVANCE - Used to access employee advance records. EEEXPENSE - Used to access employee expense records. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLCODES - Used for validating source codes. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. HCCHRGITEM - ICBIN - Used to validate Inventory Control bin ID entered. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate the item and to obtain item descriptive information. MACRECAOC - MACRECPOT - POAOCMAST - Used to validate and default add-on-cost master information. ~$11PO5300POAPPROVE Used to determine if any approvals have been done when creating receiving detail. POAPPROVE - Used to determine if any approvals have been done when creating receiving detail. POINVOICE - Used to retrieve purchase order invoice information for display. PORETURNLN - Used to edit and display information from purchase order return line detail. POVENDLOC - Used to validate and display purchase order purchase-from location information. REQHEADER - Used to display information from the requisition. SYSTEMCODE - WFSETUP - WHDEMNDCMT - Used to create or update a warehouse system demand comment. WHPROCTYPE - Used to determine how the order will be processed in the Warehouse system. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO550 - Bid Creation This program provides several steps in the bid processing cycle: 1) It creates new bids based on selections by purchasing class or manufacturer codes or both. 2) It downloads newly created or existing bids to a file, which can be transferred to a spreadsheet or other format to be sent to potential vendors. 3) It prints a report of items selected for a bid, which can also be used as a paper bid request sheet to be mailed or faxed. This report contains an area for the vendor to enter a vendor price and unit of measure. Historical purchase quantities for each item are also calculated and printed on the report or listed on the spreadsheet data. The purchase quantities are based on purchases within a date range selected on the parameters form. Selecting CSV in the File Type field causes the program to build a comma-separated value file for use in Lawson Process Agent software. For more information, see the WOMA Agents Procedures Manual. Updated Files CKPOINT - Used to determine if restart information exists. POBID - Used to create bid records. POBIDITEM - Used to create bid item records. Referenced Files ICCOMPANY - Used to validate the Inventory Control company. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ITEMMAST - Used to validate the item and to obtain item descriptive information. MAJORCL - Used to validate purchasing major class. MINORCL - Used to validate purchasing minor class. POCOMPANY - Used to validate the purchase order company information. POLINE - Used to validate and default purchase order line information. PURCHORDER - Used to validate and default purchase order information. PO560 - Bid Response Load This program will edit bid responses and price catalog information provided by vendors, and report on any errors. It will also optionally load the bid response or price catalog records to the bid file. The records loaded can then be maintained with PO16.1 (Bid) and PO16.2 (Bid Response) or used to do bid analysis with PO216 (Bid Analysis). Any records that cannot be loaded may need to be loaded manually. You must run this program once for each vendor response in order to do bid analysis. Bid response and price catalog records must reference a valid item master item. If the vendor does not provide complete information on an item, the system will attempt to default the necessary information. When information is defaulted for an item, the system will generate exception messages on the report. Exception messages fall into three severity levels: warning, error, and fatal. A fatal exception is one that prevents the bid or catalog record from loading to the bid file. An error exception is one in which the system has defaulted information that is normally provided by the vendor, such as vendor item number. A warning exception occurs when the system defaults information that a vendor may normally not provide, such as your item number. You may choose the exception message severity level that you wish to see on the report in the Report Severity field. Updated Files CKPOINT - Used to determine if restart information exists. POBID - Used to create bid records. POBIDITEM - Used to create bid item records. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to default vendor or company information. APHLDINV - Not used by this program. APVENCLASS - Not used by this program. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICCOMPANY - Used to validate the Inventory Control company. ICVALUOM - Used to validate item unit of measure. ITEMMAST - Used to validate the item and to obtain item descriptive information. POCOMPANY - Used to validate the purchase order company information. POITEMVEN - Used to validate and obtain vendor item information. PO590 - Contract Review Extract Run this program to produce a report showing contract orders which may need to be put out for bid. Use this program with Lawson Process Agent software. The program creates a CSV (comma, separated value) file which the Lawson Process Agent uses to send an email showing contracts near their end date. Updated Files CKPOINT - Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. STPURCHORD - Used to validate and default standard purchase order information. PO813 - Item Vendor Load This program processes a series of flat files containing converted data from a non-Lawson system. The data pertains to vendor item number records. Updated Files CKPOINT - Used to determine if restart information exists. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. POITEMVEN - Used to create item vendor records during conversion. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENMAST - Used to validate the vendor ID and obtain vendor display information. ICCOMPANY - Used to validate the Inventory Control company. ICVALUOM - Used to validate item unit of measure. ITEMGROUP - Used to validate an item. Items are stored in item groups. ITEMMAST - Used to validate the item and to obtain item descriptive information. PO820 - Purchase Order Header Load Use this program to load purchase order header records to the Lawson database files. Before you can use this program you must create and load a flat file with purchase order header data onto your system. For more information see the Purchase Order Conversion manual. Before updating the purchase order database files, you have the option of running this program to report errors. In report only mode, the conversion program performs the same edits as online maintenance programs, and lists fatal and nonfatal errors. In update mode, the load program - loads records with no errors into the database with a Released status. - does not load records with fatal errors into the database. A fatal error prohibits the record from being added on a line. - loads records with nonfatal errors into the database with an Unreleased status. A nonfatal error prohibits the record from being released but does not prohibit it from being added on a line. Use the purchase order online maintenance programs to correct the fields in error. The field definitions in the data file text include descriptions of the fatal and nonfatal errors. See the data file text online or obtain a hard copy. See the Getting Started manual for more information. Updated Files CKPOINT - Used to determine if restart information exists. POCOMMENTS - Used to create purchase order comment information. POCOMPANY - Used to update the purchase order company purchase order used field. PURCHORDER - Used to validate and default purchase order information. TERMS - Used to default payment terms. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. Referenced Files APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APHLDINV - Used to determine what invoices for a vendor are on hold. APPROCLEV - Used to validate process level. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. BUYER - Used to validate a buyer code and to display the buyer name. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. FOBCODE - Used to obtain and validate ship term information. GLSYSTEM - Used to validate the General Ledger company. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. POFRTTERM - Used to validate and display freight term information. POVENDLOC - Used to validate and display purchase order purchase-from location information. POVENDOR - Used to default and display purchase order vendor information. STCOMMCODE - Used to validate standard comment codes and determine the comments assigned to them. STCOMMENTS - Used to default standard comments from comment codes. TXTAXRATE - Used to validate and default tax rate information. INVOKED Programs IFAC ACAC IFCR IFSG IFCU IFAU SLSE SLSU IFCC PO821 - Purchase Order Line Load Use this program to load purchase order line records to the Lawson database files. Before you can use this program you must create and load a flat file with purchase order line data onto your system. For more information see the Purchase Order Conversion manual. Before updating the purchase order database files, you have the option of running this program to report errors. In report only mode, the conversion program performs the same edits as online maintenance programs, and lists fatal and nonfatal errors. In update mode, the load program - loads records with no errors into the database with a Released status. - does not load records with fatal errors into the database. A fatal error prohibits the record from being added on a line. - loads records with nonfatal errors into the database with an Unreleased status. A nonfatal error prohibits the record from being released but does not prohibit it from being added on a line. Use the purchase order online maintenance programs to correct the fields in error. The field definitions in the data file text include descriptions of the fatal and nonfatal errors. See the data file text online or obtain a hard copy. See the Getting Started manual for more information. Note: For Inventory Control system users. To load quantities on order, you can use either IC812 (Item Location Load) or PO821. (Do not use both. Using both doubles the quantities.) If you use IC812 to load quantities on order, select option N (Now). Otherwise, use PO821 to load quantities on order. Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. CKPOINT - Used to determine if restart information exists. ICMANFCODE - Used to validate the Inventory Control manufacturer's code and display the manufacturer's code description. ITEMLOC - Used to validate Inventory Control item location for inventory items. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POCOMMENTS - Used to create purchase order comment information. POCOMPANY - Used to update the purchase order company purchase order used field. POLINE - Used to validate and default purchase order line information. POVENDOR - Used to update the open purchase order amount. PURCHORDER - Used to validate and default purchase order information. STPOLINE - Used to update the standard purchase order line record. STPURCHORD - Used to update the standard purchase order record amounts. TXCODEMAST - Used to validate the tax code and display information. TXCOMPANY - Used to validate the tax company record. TXTAXCODE - Used to validate the tax code record. TXTAXTABLE - Used to obtain tax information from the tax table for display and updating. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. APACCRCODE - Used to validate an Accounts Payable accrual code. APCOMPANY - Used to validate the Accounts Payable company. APCPYVND - Used to retrieve company-specific defaults for a vendor. APDISTCODE - Used to validate an Accounts Payable distribution code. APHLDINV - Used to determine what invoices for a vendor are on hold. APVENCLASS - Used to validate vendor class or to default vendor class information. APVENGROUP - Used to validate vendor group or to default vendor group. APVENLOC - Used to validate and default Accounts Payable vendor location information. APVENMAST - Used to validate the vendor ID and obtain vendor display information. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. ICCATEGORY - Used to obtain General Ledger category account information for inventory items. ICCOMPANY - Used to validate the Inventory Control company. ICLOCATION - Used to validate the Inventory Control inventory location and to get location address information. ITEMMAST - Used to validate the item and to obtain item descriptive information. MAJORCL - Used to validate purchasing major class. MINORCL - Used to validate purchasing minor class. POITEMVEN - Used to validate and obtain vendor item information. POVENDLOC - Used to validate and display purchase order purchase-from location information. RQLOC - Used to validate and display the requesting location. STCOMMCODE - Used to validate standard comment codes and determine the comments assigned to them. STCOMMENTS - Used to default standard comments from comment codes. SYSTEMCODE - TXTAXRATE - Used to validate and default tax rate information. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO822 - Purchase Order Comment Load Use this program to load purchase order comment records to the Lawson database files. Before you can use this program you must create and load a flat file with purchase order comments onto your system. For more information see the Purchase Order Conversion manual. Before updating the purchase order database files, you have the option of running this program to report errors. In report only mode, the conversion program performs the same edits as online maintenance programs, and lists fatal and nonfatal errors. In update mode, the load program - loads records with no errors into the database with a Released status. - does not load records with fatal errors into the database. A fatal error prohibits the record from being added on a line. - loads records with nonfatal errors into the database with an Unreleased status. A nonfatal error prohibits the record from being released but does not prohibit it from being added on a line. Use the purchase order online maintenance programs to correct the fields in error. The field definitions in the data file text include descriptions of the fatal and nonfatal errors. See the data file text online or obtain a hard copy. See the Getting Started manual for more information. Updated Files CKPOINT - Used to determine if restart information exists. POCOMMENTS - Used to create purchase order comment information. POLINE - Used to update the purchase order line record. PURCHORDER - Used to validate and default purchase order information. Referenced Files APCOMPANY - Used to validate the Accounts Payable company. APVENGROUP - Used to validate vendor group or to default vendor group. ICCOMPANY - Used to validate the Inventory Control company. POCOMPANY - Used to validate the purchase order company information. PO960 - 61 to 70 POINTERFAC load Updated Files CKPOINT - Used to determine if restart information exists. POINTERFAC - Used to create purchase order interface records during conversion. Referenced Files None. PO961 - 61 to 70 PURCHORDER load Updated Files CKPOINT - Used to determine if restart information exists. PURCHORDER - Used to validate and default purchase order information. Referenced Files None. PO962 - 61 to 70 POAPPROVE load Updated Files CKPOINT - Used to determine if restart information exists. POAPPROVE - Used to create approval records during conversion. Referenced Files None. PO963 - 61 to 70 PORECLINE load Updated Files CKPOINT - Used to determine if restart information exists. ITEMLOC - Used to validate Inventory Control item location for inventory items. PORECLINE - Used to create receiving detail records during conversion. Referenced Files None. PO981 - 60 to 70 Approved PO Inv Tax Updated Files CKPOINT - Used to determine if restart information exists. POAPPROVE - Used to create approval records during conversion. Referenced Files None. PO990 - 61 to 70 Mmdist Build Updated Files ACCOMMIT - Used to reference and update Activity Management commitment records. ACCOMMITX - Used to create or update commitment records in the Activity Management system. CKPOINT - Used to determine if restart information exists. MMDIST - Referenced or updated by purchase order common routines and creates account distribution records for noninventory type items. POLINE - Used to update the purchase order line record. STPOLINE - Used to update the standard purchase order line record. WHDEMAND - Used to create or update a Warehouse system demand record with purchase order information. Referenced Files ACACCTCAT - Used to validate the account category. ACACTGRP - Used to validate the activity group. ACACTIVITY - Used to validate the activity. ACACTREL - Used to validate the activity relationship. ACCAL - Used to validate the calendar year records. ACCALX - Used to validate that the calendar records exist for the complete date range. ACCATXREL - Used in conversion of non-Lawson account categories to the Lawson Activity Management system. AMASSET - Used to validate the asset. AMTEMPLATE - Used to validate the asset template. CUCONV - Used to access general ledger and currency information. CURELAT - Used to validate currency relationships. GLADDRESS - Used to obtain the General Ledger company address. GLCHART - Used to validate the system account. GLINTCO - Used to validate the intercompany relationship. GLSYSTEM - Used to validate the General Ledger company. POCOMPANY - Used to validate the Purchase Order company information. PURCHORDER - Used to validate and default purchase order information. SYSTEMCODE - Used to validate system code information for remote site processing. INVOKED Programs ACAC IFCR IFSG IFCU IFAC IFAU SLSE SLSU IFCC IFOB IFRS PO991 - 61 to 70 Approved PO Inv Tax Updated Files CKPOINT - Used to determine if restart information exists. POAPPROVE - Used to create approval records during conversion. Referenced Files None. |