MA530 - Ers Invoice Creation
**Form Purpose
Run ERS Invoice Creation (MA530) to create invoices from receipts for POs
with an Invoice Method of INR (Invoice Not Required).
The receipt information is used to create an invoice in lieu of the vendor
providing an invoice. This eliminates the need to key in a vendor invoice, and
is referred to as an "Evaluated Receipts Settlement" (ERS). You can create
invoices for a specific company or vendor by specifying those parameters, or
leave them blank to process all companies or vendors.
**More Information
Invoices that have been added and not matched may be updated, maintained, or
matched with in AP20 (Invoice Entry) or MA126 (Batch Match).
A starting batch number can be entered if your company processes invoice
batches. A batch size limit is required if a starting batch number is entered.
The system will start a new batch when the maximum batch size has been reached
and increment the starting batch number to find the next unused batch to use.
If the invoices are added and matched, the system will release the invoice.
The invoice will then be available for payment in the Accounts Payable system.
This process creates five output reports:
- The Fatal Errors Report shows any receipts for which invoices could not be
created due to severe data problems (for example, the invoice number on the
receipt is a duplicate of an existing invoice). Invoices for these receipts
will have to be entered manually in AP20 (Invoice Entry).
- The Released Exceptions Report shows warning messages for released invoices
(for example, a miscellaneous Add On Cost was added at receipt time). You may
want to review these messages for vendor conformance to your ERS program.
- The Unreleased Exceptions Report shows warning and error messages for
unreleased invoices.
- The Released Audit Report lists all of the released invoices that were
created.
- The Unreleased Audit report lists all of the unreleased invoices that were
created.
Updated Files
ACCOMMIT - Used to reference and update Activity Management commitment
records.
ACCOMMITX - Used to create or update commitment records in the Activity
Management system.
CKPOINT - Used to determine if restart information exists.
COCOMP -
COLINE -
COSGBLK -
CXCOMPANY -
CXCPIUAVAL -
CXITEMHIST -
CXPREFITEM -
HCPATCHRG -
HCPATVISIT -
ICCOMPANY - Used to validate the Inventory Control company.
ICHISTORY -
ICLOCATION - Used to validate the Inventory Control inventory location.
ICLOT -
ICRECEIPTS - Used to update the Inventory Control detail receiving
information for nonstandard cost companies where invoice unit
cost is different from the purchase order unit cost.
ICTRANS - Creates Inventory Control transaction detail records if
invoice unit cost and purchase order unit cost are different.
ICTRANSDTL -
INSTDETAIL -
INSTHEADER -
INSTNBR -
ITEMLOC - Used to update last cost information for cost defaulting and
update the average cost if invoice unit cost and purchase order
unit cost are different inventory items.
ITSERIAL -
JBOOKHDR - Used to edit and default information from the journal book
header.
MAPOOLCNT -
MMDIST - Used to create account distribution records for noninventory
type items.
MMUAVAL -
POAGMTPRIC -
POAOCDTL - Used to update approved quantities when invoice is released.
POAOCMAST - Used to validate and default add-on cost master information.
POAOCSPRD -
POAUDIT -
POCODE -
POCOMPANY - Used to validate the Purchase Order company.
POHDROUT -
POHDRPVT -
POINTAOC - Used to update purchase order add-on cost interface feedback.
POINTERFAC - Used to update the purchase order interface with invoice
approval data.
POLINE - Used to reference and update the purchase order line record
with approved quantity data.
POLINEOUT -
POLINEPVT -
POLINESRC -
POMESSAGE - Used to delete the purchase order buyer message record.
POPCRUF -
POPLIUF -
PORECEIVE - Used to validate and default purchase order receiving
information.
PORECLINE - Used to edit receiving line item information.
PORETURNHD - Used to edit a vendor return header to validate the return
number.
PORETURNLN -
POREVISION -
POTRACK -
POTRANSDTL -
POVAGRMTHD -
POVAGRMTLN -
POVENDOR - Used to update open purchase order amount.
PURCHORDER - Used to update the open purchase order amount.
RECAOCDTL -
ROUTEDOC -
ROUTEHDR -
ROUTESTOP -
RQTRANS -
SOHDETAIL -
TERMS - Used to default payment terms.
TXCODEMAST - Used to validate the tax code and display information.
TXCOMPANY - Used to validate the tax company record.
TXTAXCODE - Used to validate the tax code record.
TXTAXTABLE - Used to obtain tax information from the tax table for display
and updating.
WHDEMAND -
WHDEMNDHDR -
Referenced Files
ACACCTCAT - Used to validate the account category.
ACACTGRP - Used to validate the activity group.
ACACTIVITY - Used to validate the activity.
AMASSET - Used to validate the asset.
AMTEMPLATE - Used to validate the asset template.
APACCRCODE - Used to validate the Accounts Payable accrual code.
APAPIHIST -
APAUTHOR - Used to validate authority code records.
APCOMPANY - Used to validate the Accounts Payable company.
APHLDINV - Used to create records of invoices on hold.
APINVOICE - Used to create invoice records.
APPAYMENT - Used to create and maintain an invoice payment record.
APPROCLEV - Used to validate the process level.
APUAVAL -
APVENADDR -
APVENGROUP - Used to validate vendor group or to default vendor group
information.
ARCOMP -
ARCUSTOMER -
BUYCLASS -
BUYCMPLOC -
BUYER -
BUYVENPF -
COMPONENT -
CUCODES - Used to validate currency codes.
CUCONV - Used to access general ledger and currency information.
CURELAT -
CUSTDESC -
CUSTORDER -
CXBURDEN -
CXCASEPREF -
CXPTMPITEM -
EEADVANCE - Used to access employee advance records.
EEEXPENSE - Used to access employee expense records.
GLADDRESS - Used to obtain the General Ledger company address.
GLCHART - Used to validate the system account.
GLCODES - Used for validating source codes.
GLINTCO - Used to validate the intercompany relationship.
GLSYSTEM - Used to validate the General Ledger company.
HCCHRGITEM -
ICBIN -
ICCATEGORY - Used to obtain General Ledger category account information for
inventory items.
ICCOUT -
ICVALUOM -
INSTATPROC -
INSTCMDTY -
INSTCTRYCD -
INSTNOTC -
INSTPORTS -
INSTREGN -
ITEMGROUP -
ITEMMAST - Used to validate item and to obtain item descriptive
information.
JBKOPCODE -
JBKSYSCODE -
KITITEM -
MACOMPANY -
MAELMGPREL -
MAELMVALUE -
MAINVDTL -
MAMATCHTBL -
MAMTCHELEM -
MAMTCHRULE -
MAPOINV -
MAREASONCD -
MATCHCLASS -
NATACCT -
NATBALANCE -
OECOMPANY -
OECUST -
OEFRTCODE -
OEROUTE -
ORDERTYPE -
POAUDRULES -
POAUDTYPE -
POITEMVEN -
PORECADJHD -
PORECADJLN -
POVENDLOC -
PROCUREGRP -
REASON -
REQHEADER - Used to display information from the requisition.
REQLINE -
REQUESTER -
RQLOC -
STATICCUST -
STCOMMCODE -
SYSTEMCODE -
TXTAXRATE - Used to validate and default tax rate information.
WFSETUP -
WHPROCTYPE -
INVOKED Programs
ACAC
ACCL
IFCU
IFSG
API1
APCP
API3
IFAC
IFAU
SLSE
SLSU
API4
API5
ICCP
ICI1
ICIT
ICLC
IFOB
IFRS
MAED
MAI1
APDS
API2
MARC
POED
SLSS
GLCC
MAPL
POCP
POIH
POI6
POI4
POI7
PHI6
POI9
POIA
POIL
POIX
POIF
POIG
POII
POIJ
POI1
POIM
POI3
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