|
|
ES01.1 - Comments
Updated Files
CKPOINT -
EMPCOMMENT -
Referenced Files
None.
ES02.1 - Employee Personal Selects
Updated Files
CKPOINT -
EMPPICKLST -
Referenced Files
EMPLOYEE -
PRSYSTEM -
ES10.1 - Family Status Change History
Updated Files
CKPOINT -
FAMSTSHIST -
Referenced Files
EMPLOYEE -
PRSYSTEM -
HACV.1 - Activity Selection Invoke
Updated Files
CKPOINT -
Referenced Files
ACACTIVITY -
Calling Programs
HRS1
HRSC
HAP2.1 - Applicant Option 2 Selection Invoke
Updated Files
CKPOINT -
Referenced Files
APPLICANT -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HAP3.1 - Applicant Option 4 Selection Invoke
Updated Files
CKPOINT -
Referenced Files
APPLICANT -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HAPL.1 - Applicant Selection Invoke
Updated Files
CKPOINT -
Referenced Files
APPLICANT -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HATC.1 - Attend Code Selection Invoke
Updated Files
CKPOINT -
Referenced Files
ATTENDCODE -
Calling Programs
HRS1
HRSC
HAXX.1 - Activity - Acct Category Selection Invoke
Updated Files
CKPOINT -
Referenced Files
ACACCTCAT -
ACACCTCATX -
Calling Programs
HRS1
HRSC
HBAC.1 - Bank Account Selection Invoke
Updated Files
CKPOINT -
Referenced Files
BANKACCT -
Calling Programs
HRS1
HRSC
HBFL.1 - Bank Code Selection Invoke
Updated Files
CKPOINT -
Referenced Files
BANKFILE -
Calling Programs
HRS1
HRSC
HCTC.1 - HRCTRYCODE Select Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
HRCTRYCODE -
Calling Programs
HRS1
HRSC
HCUC.1 - Currency Selection Invoke
Updated Files
CKPOINT -
Referenced Files
CUCODES -
Calling Programs
HRS1
HRSC
HCVO.1 - Coverage Option Selection Invoke
Updated Files
CKPOINT -
Referenced Files
BNCOVOPT -
Calling Programs
HRS1
HRSC
HDCL.1 - Deduction Class Selection Invoke
Updated Files
CKPOINT -
Referenced Files
DCCLASS -
Calling Programs
HRS1
HRSC
HDDC.1 - Deduction Selection Invoke
Updated Files
CKPOINT -
Referenced Files
DEDCODE -
Calling Programs
HRS1
HRSC
HDPT.1 - Department Select Invoke
Updated Files
CKPOINT -
Referenced Files
DEPTCODE -
Calling Programs
HRS1
HRSC
HEMD.1 - Dependent Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMDEPEND -
EMPLOYEE -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HEMP.1 - Fam Agg Emp Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HEMS.1 - Employee Status Select Invoke
Updated Files
CKPOINT -
Referenced Files
EMSTATUS -
Calling Programs
HRS1
HRSC
HEP2.1 - Employee Option 2 Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HEP3.1 - Employee Option 3 Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HEP4.1 - Employee Option 4 Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HFLP.1 - Flex Plan Selection Invoke
Updated Files
CKPOINT -
Referenced Files
FLEXPLAN -
Calling Programs
HRS1
HRSC
HGDT.1 - Account Selection Invoke
Updated Files
CKPOINT -
Referenced Files
GLCHARTDTL -
GLSYSTEM -
Calling Programs
HRS1
HRSC
HGLM.1 - Account Selection Invoke
Updated Files
CKPOINT -
Referenced Files
GLCHARTDTL -
GLMASTER -
Calling Programs
HRS1
HRSC
HGLN.1 - Account Unit Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
GLNAMES -
Calling Programs
HRS1
HRSC
HGLS.1 - Dist Comp Selection Invoke
Updated Files
CKPOINT -
Referenced Files
GLSYSTEM -
Calling Programs
HRS1
HRSC
HHSU.1 - Supervisor Select Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
HRSUPER -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HINT.1 - Instrycd Select Invoke
Updated Files
CKPOINT -
Referenced Files
INSTCTRYCD -
Calling Programs
HRS1
HRSC
HJBC.1 - Job Code Select Invoke
Updated Files
CKPOINT -
Referenced Files
JOBCODE -
Calling Programs
HRS1
HRSC
HJCL.1 - Job Class Selection Invoke
Updated Files
CKPOINT -
Referenced Files
JOBCLASS -
Calling Programs
HRS1
HRSC
HOSH.1 - OSHA Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
OSHA -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HPAE.1 - Contact Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
PAEMERGCNT -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HPAT.1 - Action Code Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PERSACTYPE -
Calling Programs
HRS1
HRSC
HPCD.1 - Pay Code Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PRPAYCODE -
Calling Programs
HRS1
HRSC
HPCL.1 - Pay Class Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PAYCLASS -
Calling Programs
HRS1
HRSC
HPCO.1 - PCODES Select Invoke
Updated Files
CKPOINT -
Referenced Files
PCODES -
Calling Programs
HRS1
HRSC
HPJR.1 - Requisition Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PAJOBREQ -
Calling Programs
HRS1
HRSC
HPLC.1 - Plan Class Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PLANCLASS -
Calling Programs
HRS1
HRSC
HPLM.1 - Plan Name Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PLANMASTER -
Calling Programs
HRS1
HRSC
HPLN.1 - Plan Code Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PLAN -
Calling Programs
HRS1
HRSC
HPOS.1 - Position Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PAPOSITION -
Calling Programs
HRS1
HRSC
HPRG.1 - Employee Group Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PERSGROUP -
Calling Programs
HRS1
HRSC
HPRO.1 - Activity Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PROVERTIME -
Calling Programs
HRS1
HRSC
HPRS.1 - Process Level Select Invoke
Updated Files
CKPOINT -
Referenced Files
PRSYSTEM -
Calling Programs
HRS1
HRSC
HPRX.1 - Prtaxauth Select Invoke
Updated Files
CKPOINT -
Referenced Files
PRTAXAUTH -
Calling Programs
HRS1
HRSC
HPSA.1 - Prstate Select Invoke
Updated Files
CKPOINT -
Referenced Files
PRSTATE -
Calling Programs
HRS1
HRSC
HPSG.1 - Pay Summary Group Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PAYSUMGRP -
Calling Programs
HRS1
HRSC
HPXC.1 - Tax Category Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PRTAXCAT -
Calling Programs
HRS1
HRSC
HPXG.1 - Tax Group Selection Invoke
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
PRTAXGRP -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HR00.1 - Company
Use HR00.1 (Company) to define your Human Resources company, payroll, bank,
accounts, address, and personnel information.
If you use the Payroll system, define a general ledger company and accounting
structure before defining your HR company. Refer to the Getting Started with
LAWSON INSIGHT Applications manual for more information.
Updated Files
ATCLASS -
ATCLASSHDR -
ATTENDCODE -
BANKACCT - Used to determine if ACH is allowed.
BANKFILE - Updated whenever a company is added or deleted.
DCCLASS - Deleted when the company is deleted. Also, when adding a
company, the Defined Contribution Deduction Class is created in
this file.
DEDCODE - Deleted when the company is deleted. The Deduction file is
also used for ensuring that deductions exist before allowing a
change to the DC Deduction Class.
DEPTCODE - Deleted when the company is deleted.
EMSTATUS - Deleted when the company is deleted.
HRHISTORY - Referenced by the general ledger account edit routine.
HRPOSUSD -
HRSUPER - Used to validate supervisors.
JOBCLASS - Deleted when the company is deleted.
JOBCODE - Deleted when the company is deleted.
JOBRELATE - Deleted when the company is deleted.
PAASSIGNED -
PABUDGET -
PACOMMENTS - Deleted when the company is deleted.
PAEMPAPTST -
PAFOLLOWUP -
PAINCICOST -
PAPOSCHG -
PAPOSERR -
PAPOSITION - Deleted when the company is deleted.
PAPOSRULE -
PASCRTY - Deleted when the company is deleted. Default data item
attributes such as required field, log changes, and so on, are
set up in this file when a company is added or the system's
in-use flags are changed. You can maintain this information in
HR10.1 (Data Item Attributes).
PATESTOVER -
PATSTRESLT -
PATSTSETUP -
PAYCLASS - When adding a payroll company, records are created for the
payment-in-kind, tips, and overtime pay classes entered.
Deleted when the company is deleted.
PAYSUMGRP - Deleted when the company is deleted.
PERSACTYPE - The Personnel Action Type file is used to verify action code.
PRPAYCODE - Deleted when the company is deleted.
PRPROCGRP - Deleted when the company is deleted.
PRQUALIFY - Deleted when the company is deleted.
PRSAGDTL - Deleted when the company is deleted.
PRSAGHEAD - Deleted when the company is deleted.
PRSYSTEM - Deleted when the company is deleted.
PSGRELATE - Deleted when the company is deleted.
REQCODE - Deleted when the company is deleted.
STANDTIME - Deleted when the company is deleted.
TAXGROUP - Deleted when the company is deleted.
TAXIDEXMP - Deleted when the company is deleted.
Referenced Files
APCOMPANY -
APPLICANT - Used to ensure that no applicants exist before allowing a
company to be deleted.
APVENGROUP -
ATCLASS -
ATCLASSHDR -
ATTENDCODE -
BNCOMPANY - Used to ensure that a company does not exist in the Lawson
Benefits system before allowing the company to be deleted.
CUCODES - Referenced by the general ledger account edit routine.
DEDCODE - Deleted when the company is deleted. The Deduction file is
also used for ensuring that deductions exist before allowing a
change to the DC Deduction Class.
DEPTCODE - Deleted when the company is deleted.
EMPLOYEE - Used to ensure that no employees exist before allowing a
company to be deleted.
EMSTATUS - Deleted when the company is deleted.
GLADDRESS - Referenced by the general ledger account edit routine.
GLCHART - Used to validate the company's general ledger chart name.
GLINTCO -
GLSYSTEM - Used to validate a general ledger company.
HRHISTORY - Referenced by the general ledger account edit routine.
HRPOSUSD -
HRSUPER - Used to validate supervisors.
INSTCTRYCD -
JOBCLASS - Deleted when the company is deleted.
JOBCODE - Deleted when the company is deleted.
JOBRELATE - Deleted when the company is deleted.
PAASSIGNED -
PABUDGET -
PACOMMENTS - Deleted when the company is deleted.
PADICT - Used to define default data item attributes that you can
maintain in HR10.1 (Data Item Attributes).
PAEMPAPTST -
PAFOLLOWUP -
PAINCICOST -
PAPOSCHG -
PAPOSERR -
PAPOSITION - Deleted when the company is deleted.
PAPOSRULE -
PATESTOVER -
PATHFIND -
PATSTRESLT -
PATSTSETUP -
PAYMASTR -
PAYSUMGRP - Deleted when the company is deleted.
PCODES - PCODES is used to verify requisition closed status.
PERSACTYPE - The Personnel Action Type file is used to verify action code.
PRCHECK - Used to store the last payment identification number.
PRPAYCODE - Deleted when the company is deleted.
PRPROCGRP - Deleted when the company is deleted.
PRQUALIFY - Deleted when the company is deleted.
PRSAGDTL - Deleted when the company is deleted.
PRSAGHEAD - Deleted when the company is deleted.
PSGRELATE - Deleted when the company is deleted.
REQCODE - Deleted when the company is deleted.
STANDTIME - Deleted when the company is deleted.
TAXIDEXMP - Deleted when the company is deleted.
TIMERECORD -
HR00.2 - ACH Bank Account
Use HR00.2 (ACH Bank Account) to define ACH bank account information for this
bank code.
Updated Files
None.
Referenced Files
BANKACCT -
INVOKED Programs
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
IFCC
HR01.1 - Process Level
Use HR01.1 (Process Level) to set up process levels for the company. A
process level is a Lawson term that refers to an organizational entity within
a company. Examples of process levels include divisions or plants.
You can define a process level as an independent entity for payroll
processing. The process level can then have its own Federal tax ID number and
a unique unemployment experience rating.
You can assign a unique BSI company or bank information to a process level.
You can run a payroll cycle for a process level or a group of process levels.
Standard reports in the Lawson systems provide reporting breaks with totals
for each process level. The Lawson Human Resources system requires that at
least one process level be set up. See the Lawson Human Resources Procedures
Manual for more information on company structure.
Updated Files
ATCLASS -
ATCLASSHDR -
ATTENDCODE -
BANKACCT - Updated when a process level is added with a new bank account.
BANKFILE - Updated when a process level is added with a new bank code.
DCCLASS - Updated only when a company record is added.
DEDCODE - Updated only during maintenance of a company record.
DEPTCODE - Contains department information, which is deleted when its
associated process level is deleted.
EMSTATUS - Deleted when the process level is deleted.
HRHISTORY - The HR History and Process Levels file is used to verify the
company.
HRPOSUSD -
HRSUPER - Used to validate supervisors within the process level
JOBCLASS - Deleted when the process level is deleted.
JOBCODE - Deleted when the process level is deleted.
JOBRELATE - Deleted when the process level is deleted.
PAASSIGNED -
PABUDGET -
PACOMMENTS - Deleted when the process level is deleted.
PAEMPAPTST -
PAFOLLOWUP -
PAINCICOST -
PAPOSCHG -
PAPOSERR -
PAPOSITION - Deleted when the process level is deleted.
PAPOSRULE -
PASCRTY - Deleted when the process level is deleted. Default data item
attributes such as required field, log changes, and so on, are
set up in this file when a company is added or the system's
in-use flags are changed. You can maintain this information in
HR10.1 (Data Item Attributes).
PATESTOVER -
PATSTRESLT -
PATSTSETUP -
PAYCLASS - Deleted when the process level is deleted.
PAYSUMGRP - Deleted when the process level is deleted.
PERSACTYPE -
PRPAYCODE - Deleted when the process level is deleted.
PRPROCGRP - Contains processing group information, which is deleted when
its associated process level is deleted.
PRQUALIFY - Deleted when the process level is deleted.
PRSAGDTL - Deleted when the process level is deleted.
PRSAGHEAD - Deleted when the process level is deleted.
PRSYSTEM - Used as the primary reference for the company and process
level.
PSGRELATE - Deleted when the process level is deleted.
REQCODE - Deleted when the process level is deleted.
STANDTIME - Deleted when the process level is deleted.
TAXGROUP - When you delete a process level, the Payroll Tax Reporting
Group records associated with the process level are deleted.
TAXIDEXMP - Deleted when you delete the process level.
Referenced Files
APCOMPANY -
APPLICANT - Used to ensure that no applicants exist before allowing a
process level to be deleted.
APVENGROUP -
ATCLASS -
ATCLASSHDR -
ATTENDCODE -
BNCOMPANY - Used to ensure that a company does not exist in the Lawson
Benefits system before allowing the company to be deleted.
CUCODES -
DEDCODE - Updated only during maintenance of a company record.
DEPTCODE - Contains department information, which is deleted when its
associated process level is deleted.
EMPLOYEE - Used to ensure that a process level, which is about to be
deleted, has no employee records associated with it, because
you cannot delete a process level that has associated employee
records.
EMSTATUS - Deleted when the process level is deleted.
GLADDRESS -
GLCHART - Used to validate the process level's general ledger chart name.
GLINTCO -
GLSYSTEM - Used to validate the general ledger company.
HRHISTORY - The HR History and Process Levels file is used to verify the
company.
HRPOSUSD -
HRSUPER - Used to validate supervisors within the process level
INSTCTRYCD -
JOBCLASS - Deleted when the process level is deleted.
JOBCODE - Deleted when the process level is deleted.
JOBRELATE - Deleted when the process level is deleted.
PAASSIGNED -
PABUDGET -
PACOMMENTS - Deleted when the process level is deleted.
PADICT - Used to define default data item attributes that you can
maintain in HR10.1 (Data Item Attributes).
PAEMPAPTST -
PAFOLLOWUP -
PAINCICOST -
PAPOSCHG -
PAPOSERR -
PAPOSITION - Deleted when the process level is deleted.
PAPOSRULE -
PATESTOVER -
PATHFIND -
PATSTRESLT -
PATSTSETUP -
PAYMASTR -
PAYSUMGRP - Deleted when the process level is deleted.
PERSACTYPE -
PRCHECK - Used to store the last payment identification number.
PRPAYCODE - Deleted when the process level is deleted.
PRPROCGRP - Contains processing group information, which is deleted when
its associated process level is deleted.
PRQUALIFY - Deleted when the process level is deleted.
PRSAGDTL - Deleted when the process level is deleted.
PRSAGHEAD - Deleted when the process level is deleted.
PSGRELATE - Deleted when the process level is deleted.
REQCODE - Deleted when the process level is deleted.
STANDTIME - Deleted when the process level is deleted.
TAXIDEXMP - Deleted when you delete the process level.
TIMERECORD -
HR01.2 - ACH Bank Account
Use HR01.2 (ACH Bank Account) to define ACH bank account information for this
bank code.
Updated Files
None.
Referenced Files
BANKACCT - BANKACCT is used to retrieve bank account information to
display on an (I)nquire.
INVOKED Programs
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
IFCC
HR02.1 - Department
Use HR02.1 (Department) to define departments in the Human Resources system.
Departments are not required, but if used, must be set up under a process
level in hierarchical order. A department is the lowest level for expense
defaulting onto the employee record. Standard reports in the Lawson systems
provide reporting breaks with totals for each department within a process
level. See the Lawson Human Resources Procedures Manual for more information
on company structure.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
DEPTCODE - Contains the department codes. This is the primary file
maintained by this program.
DEPTSEGBLK -
Referenced Files
EMPLOYEE - Used to ensure that no employee is attached to the department
because you cannot delete a department if employees are
attached to it.
GLINTCO -
PRSYSTEM - Used to validate the entered company number.
INVOKED Programs
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
SLSS
HR03.1 - Employee Status Codes
Use HR03.1 (Employee Status Codes) to define employee status codes for use in
the Lawson Human Resources system. An employee status is a user-defined value
that identifies the status of the employee such as, active full time, active
part time, terminated, retired, temporary, and so on. A status code is
required when you define an employee in the Lawson Human Resources system.
When defining a status code, you assign a two-digit system-defined payment
status to each employee status code. The Lawson Payroll system uses the first
digit to determine pay eligibility.
For example, you would assign a payment status of NB (No Pay/Benefits) to a
status code for a retired employee. Because of the No Pay status, you would
not be able to enter time records for the employee in the Lawson Payroll
system.
You also assign a count value for each employee status code. The count value
determines whether an employee status code should be included in assigned
resource counts in the Lawson Personnel Administration system.
Updated Files
EMSTATUS - Contains employee statuses, and is the primary file maintained
by this program.
Referenced Files
PRSYSTEM - Used to validate the company.
HR03.2 - Country Specific HR Codes
Use HR03.2 (Country-Specific HR Codes) to define ET (Ethnicity Type), SU
(Name Suffix), and PR (Name Title) codes for each country.
Updated Files
HRCTRYCODE -
Referenced Files
INSTCTRYCD -
HR04.2 - HR Codes
Use the HR Codes subform to define HR codes of various types. Human Resource
codes provide consistency when tracking employee and applicant information for
inquiries and reports.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
employee user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file is used to find history records for all user
fields for all process levels in a company. User fields are
not deleted if history exists.
HR04.3 - HR Codes
Use the HR Codes subform to define and maintain education degree and
proficiency level codes and their associated levels.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
employee user fields.
HRUSERFLDS - One of the primary files updated by this program
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file is used to find history records for all user
fields for all process levels in a company. User fields are not
deleted if history exists.
HR04.4 - Alphanumeric User Fields
Use the Alphanumeric User Fields subform to define and maintain user fields
that have alphanumeric values. User fields are fields you define, that let you
track information beyond system-defined fields.
You can define up to a total of 99 user fields. This includes alphanumeric,
numeric and date user fields that are defined as valid for employees,
applicants, or both.
Defined user fields display in alphanumeric order by field name in all forms
where user fields display. If you change the field name, the display order
also changes.
Updated Files
HRUSERFLDS - One of the primary files updated by this program.
PADICT - One of the primary files updated by this program.
PADICT2 - One of the primary files updated by this program.
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
HRHISTORY - The HR History file is used to ensure a user field is not
deleted if audit history still exists for it.
PCODES - The primary file updated by this program when you maintain HR
codes.
PERSACTYPE - Used to determine if a user field or HR code is included in a
personnel action.
PERSGROUP - Used to validate the employee group.
PRSYSTEM - Used to validate the company.
PWTITLE - Used to validate the report title.
HR04.5 - User Field Set Up
Use the Numeric User Fields subform to define and maintain user fields that
have numeric values.
You can define up to a total of 99 user fields. This includes alphanumeric,
numeric and date user fields that are defined as valid for employees,
applicants, or both.
Defined user fields display in alphanumeric order by field name in all forms
where user fields display. If you change the field name, the display order
also changes.
Updated Files
HRUSERFLDS - One of the primary files updated by this program.
PADICT - One of the primary files updated by this program.
PADICT2 - One of the primary files updated by this program.
PCODES - The primary file updated by this file when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRHISTORY - Used to ensure a numeric user field is not deleted if the
audit history still exists for it.
PCODES - The primary file updated by this file when you maintain HR
codes.
PERSACTYPE - Used to determine if a user field or HR code is included in a
personnel action.
PERSGROUP - Used to validate the employee group.
PRSYSTEM - Used to validate the company.
PWTITLE - Used to validate the report title.
HR04.6 - Date User Fields
Use the Date User Fields subform to define and maintain user fields that have
date values.
You can define up to a total of 99 user fields. This includes alphanumeric,
numeric and date user fields that are defined as valid for employees,
applicants, or both.
Defined user fields display in alphanumeric order by field name in all forms
where user field display. If you change the field name, the display order also
changes.
Updated Files
HRUSERFLDS - One of the primary files updated by this program.
PADICT - One of the primary files updated by this program.
PADICT2 - One of the primary files updated by this program.
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRHISTORY - Used to ensure a date user field is not deleted if audit
history still exists for it.
PCODES - The primary file updated by this program when you maintain HR
codes.
PERSACTYPE - Used to determine if a user field or HR code is included in a
personnel action.
PERSGROUP - Used to validate the employee group.
PRSYSTEM - Used to validate the company.
PWTITLE - Used to validate the report title.
HR04.7 - User Fields Value List
Use the User Fields Value List subform to define values for an alphanumeric
user field. When you are on the user field, you can see the values you define
on this subform by pressing Select.
Access this subform via the Values button in the Alphanumeric User Fields
subform of HR04.1 (HR Code Setup).
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file is used to find history records for all user
fields for all process levels in a company. User fields are not
deleted if history exists.
HR04.8 - HR Codes
Use HR04.8 (Requisition Status Codes) to define requisition status codes, to
assign a count value, and to indicate whether the requisition status is
active. This form allows mass entry.
To access this form, select Requisition Status in the Type field of HR04.2
(HR Codes) or choose the Mass Entry button in HR83.8 (Requisition Status
Code).
You can also define individual requisition status codes using HR83.8
(Requisition Status Code).
You assign a requisition status code to a requisition in PA42.1 (Job
Requisition).
Updated Files
PCODES - The primary file updated by this program when you maintain HR
Codes.
Referenced Files
HREMPUSF - The Employee User Field file is used to determine whether an
HR Code is being used by an employee. A code cannot be deleted
if it is used by an employee.
HRUSERFLDS - The User Field file is used to validate codes.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file is used to determine whether an HR Code is
used by any company. An HR Code cannot be deleted if it is used
by a company.
HR04.9 - HR Codes
Use the HR Codes window to define (ET) incident establishment, HO (Incident
Hospital), PY (Incident Doctor), or TO (Test Location) type HR codes.
Updated Files
PCODES -
PCODESDTL -
Referenced Files
INSTCTRYCD -
HR05.1 - Job Classes
Use HR05.1 (Job Classes) to define job classes. Job classes let you group
similar job codes, often known as job families. For example, you could define
a job class of "sales" to group all of the different sales job codes. Each job
code can be tied to one job class. The Lawson Personnel system uses job
classes for wage analysis. You can also use job classes in the Human Resources
Report Writer and for creating employee groups.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
JOBCLASS - Contains job class records and is the primary file maintained
by this screen.
Referenced Files
JOBCODE - Used to ensure that a job class, about to be deleted, has no
jobs codes associated with it because you cannot delete a job
class if a job code exists for that class.
PRSYSTEM - Used to validate the company.
HR06.1 - Job Code
Use HR06.1 (Job Codes) to define job codes for use within the Lawson systems.
Job codes identify specific jobs within a company. You can assign job codes to
employees for reporting, wage analysis, and other personnel functions. You can
also use job codes for creating employee groups and assigning required
training.
For payroll, you can type a rate of pay on the job code to determine the rate
of pay by job, or type a general ledger account on the job code for general
ledger expense defaulting.
The system uses the annual hours field to determine an hourly rate of pay for
salaried employees and to calculate an annual salary for hourly employees.
Annual hours defined for a job code overrides the annual hours defined for
the company.
If you use the Lawson Tips system, use this form to identify tipped jobs, and
whether they are eligible or ineligible for tax credit.
Updated Files
HRHISTORY - Updated with user-defined log information. This information
does not include pay rate and salary changes, which are stored
in the Employee Rate History file.
JOBCODE - Contains all pertinent information about a job code, and is
the primary file maintained by this program.
PACOMMENTS - When you delete a job code, the Personnel Comments file
records associated with the job code are deleted.
PERSGROUP - Updates the Update flag to Y for job code changes that affect
an employee group.
Referenced Files
CUCODES -
GLINTCO -
HRHISTORY - Updated with user-defined log information. This information
does not include pay rate and salary changes, which are stored
in the Employee Rate History file.
JOBAUTH - Used to ensure that a job code, about to be deleted, has no
job authorizations associated with it because you cannot delete
a job code if it is associated with any existing job
authorizations.
JOBCLASS - Used to validate the job class. The job class must exist in
this file before attaching it to a job code.
JOBRELATE - Used to ensure that a job code, about to be deleted, has no
associated job relations because you cannot delete a job code
if job relations exist for the job code.
PACOMMENTS - When you delete a job code, the Personnel Comments file
records associated with the job code are deleted.
PASCRTY - Used to validate the log record.
PATHFIND - Used to ensure that a job code, about to be deleted, has no
employees associated with it because you cannot delete a job
code with which employees are associated.
PGSELECT - Used to determine if the job code is used as a criteria for an
employee group.
PRSAGDTL - Used to validate the entered grade. If no schedule is entered,
the grade is not edited.
PRSAGHEAD - Used to validate the entered schedule. An entered schedule
must exist in this file. You can only enter a grade range
schedule on a job code. Since both grade range and step and
grade schedules are contained in this file, the entered
schedule must be a grade range type. The Indicator field in the
Step and Grade Schedule Header file determines if the schedule
is a Grade range schedule.
PRSYSTEM - Used to validate the entered company and the company's EEO
information.
WCCLASS - Used to validate the workers' comp class if it is entered.
HR06.2 - Job Code Salary Ranges
Use HR06.2 (Job Code Salary Ranges) to define the salary range for a job code
defined in HR06.1 (Job Codes). Salary ranges are used for wage analysis, and
provide an edit that produces a warning message if rates entered for employees
are not within the range.
You can also set up a salary range in PA95.1 (Grade Range Schedule) based on
both a grade and schedule with effective dates. A grade range schedule set up
in PA95.1 overrides a salary range defined in this screen.
Updated Files
JOBCODE - Contains the minimum, midpoint, and maximum salary amounts.
Referenced Files
PASCRTY - Used to validate the log record.
PATHFIND -
PRSYSTEM - Used to validate the company.
INVOKED Programs
HRLO
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
IFCC
IFOB
HR07.1 - Supervisor
Use HR07.1 (Supervisor Codes) to simplify the task of updating employees who
report to a supervisor. On this screen, you define a supervisor code and
assign an employee to the code. This signifies an employee is a supervisor.
A supervisor code can be selected in HR11.1 (Employee). If a supervisor
changes, you only need to change the name assigned to the supervisor code, not
all the employees under the supervisor.
Updated Files
CKPOINT -
HRHISTORY -
HRSUPER -
Referenced Files
EMPLOYEE -
PASCRTY -
PATHFIND -
PCODES -
PRSYSTEM -
INVOKED Programs
HRFN
HRLO
IFOB
HR08.1 - Processing Groups
Use HR10.1 (Processing Groups) to define a processing group for use in
payroll cycle processing. Use processing groups to process multiple process
levels through a complete payroll cycle at one time. When a payroll cycle
program is run for a processing group, payroll cycle status indicators on
PR00.1 (Payroll Cycle Status) are updated for each process level in the
processing group.
If process level security is defined, the system verifies that access to each
process level in the processing group is allowed. Secured process levels in
the processing group are restricted to authorized users.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
PRPROCGRP - The Payroll Process Group file identfies processing groups for
process levels.
It is the primary file maintained by this program.
Referenced Files
PRSYSTEM - The HR System and Process Levels file verifies the company.
HR09.1 - User Data Item Security
Use HR09 (Field Level Security) to assign field level security to an
employee. Field level security is attached to the record level security (sign
on) identification name of the employee, which is defined in Universe. See the
Getting Started with Universe manual for more information.
A user has access to any field whose security level is equal to or greater
than the field level security you assign the user in this screen. See the
Lawson Human Resources Procedures Manual for more information on security.
The security levels for fields are defined in HR10.1 (Data Item Attributes),
HR68.1 (HR Writer Data Item Security), or in the Alphanumeric, Numeric, or
Date User Fields windows of HR04.1 (HR Code Setup),
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
HRSECLEV - The primary file updated by this program.
Referenced Files
None.
HR10.1 - Data Item Attributes
A data item is a field used to store employee information such as rate of pay
and join date. A topic refers to a window of HR11.1 (Employee). The Topic
field lets you display data items for specific topics.
Use HR10.1 (Data Item Attributes) to determine the attributes for the
- Update Personnel Action,
- Required,
- Log Changes, and
- Security Level fields.
The Update Personnel Action, Required, and Security Level fields apply only
to fields from the HR11.1 (Employee). The Log Changes field applies to all
employees, applicants, job codes, supervisors, and deductions.
The Update Personnel Action field lets you determine if you must change an
employee data item through a personnel action instead of maintaining it
directly in HR11.1. Changes made through a personnel action are only available
with the Lawson Personnel system. Requiring that changes be made via a
personnel action provides assurance that all fields related to an event are
changed.
The Required field lets you determine if a field is required anytime you add
or change an employee record on any program. When the system is delivered, all
fields required to run a payroll cycle are set up as required fields. This can
be changed if desired. Required fields also provide navigation through the
tabs of HR11.1.
The Log Changes field lets you determine if a field change is to be logged,
creating an audit trail.
The Security Level field lets you assign a security level of 1-9 to a data
item. The highest security level is 1. To be able to access the field for
personnel actions, employee inquiry and HR Writer features, a user's field
security defined in HR09 (Field Level Security) must be equal to or less than
the security level defined for the field.
Refer to the Lawson Human Resources Procedures Manual for more information on
system security.
Updated Files
PASCRTY - Contains the actions flag, the required field flags, the log
change flags, and the security level for the Lawson Human
Resources system and is the primary file updated by this
program.
Referenced Files
HRUSERFLDS -
PADICT - Contains the Human Resources dictionary as it was delivered.
Any changes made to these fields are contained in the Data Item
Attribute Parameters file.
PADICT2 - Contains the Human Resources dictionary as it was delivered.
Any changes made to these fields are contained in the Data Item
Attribute Parameters file.
PRSYSTEM - Used to validate the company and the mimic company.
HR10.2 - Position Item Attributes
Use HR10.2 (Position Item Attributes) to define default and override behavior
for each data item in the Position Management topic.
A data item is a field used to store information about a position such as
department, schedule, and supervisor. For each data item, you indicate if it
is required when adding a position code and how it should default on employee
and requisition records.
Access this form by selecting Position Management (PO) in the Topic field on
HR10.1 (Data Item Attributes).
Updated Files
PASCRTY -
Referenced Files
HRUSERFLDS -
PADICT -
PADICT2 -
PRSYSTEM -
HR11.1 - Employee
Use HR11.1 (Employee) to define employees and employee information. This
screen contains several buttons that access subforms that contain additional
fields for entering employee information.
When you initially add an employee, the system automatically creates required
deductions for employees who meet the defined parameters.
On an Add or Change, the system also updates time accrual plans as well as
employee groups defined in HR55.1 (Employee Group Definition), including
employees who meet the criteria defined in HR55.3 (Selection Criteria).
In HR10.1 (Data Item Attributes), you can define fields in HR11.1 as
"required." Then, when you initially add an employee, the system automatically
brings up each folder with a required field on it.
If you want to move through each form automatically, make at least one field
in each folder a required field. You can access a specific form using the
Define button.
When the system is delivered, all fields required to run a payroll cycle are
flagged as required fields in HR10.1.
Updated Files
APPJOBHIST -
BNBEN -
BNCHANGE -
BNGRPCHG -
EMACHDEPST -
EMDEDMASTR -
EMDISTMAST -
EMPCODES -
EMPLOYEE -
EMTAMASTR -
HISTERR -
HREMPUSF -
HRHISTORY -
HRSUPER -
ONETMDED -
PAASSIGNED -
PACOMMENTS -
PAEMPAPP -
PAEMPAPTST -
PAEMPCOSTS -
PAEMPLOYEE -
PAEMPPOS -
PAEMPTRACK -
PAFOLLOWUP -
PAINCICOST -
PAJOBREQ -
PAPEPAUDIT -
PAPOSCHG -
PAPOSERR -
PAREQAPP -
PAREQCOST -
PAREQLOG -
PAREQOFFER -
PATESTOVER -
PATHFIND -
PATRNHIST -
PAYMASTR -
PERSACTDTL -
PERSACTHST -
PERSACTION -
PERSGROUP -
PGEMPLOYEE -
PREMPSTATE -
PRRATEHIST -
PRRATES -
PRSYSTEM -
PRTAXGRP -
STANDTIME -
TIMERECORD -
VESTHOURS -
Referenced Files
ACACCTCAT -
APPJOBHIST -
BENEFIT -
BNBEN -
CUCODES -
DEDCODE -
DEPTCODE -
EMACHDEPST -
EMDEPEND -
EMDISTMAST -
EMPCODES -
EMPFLEXDOL -
EMSTATUS -
GLINTCO -
HISTERR -
HRCTRYCODE -
HRSECLEV -
HRUSERFLDS -
INSTCTRYCD -
JOBCODE -
ONETMDED -
PABUDGET -
PACOMMENTS -
PADICT -
PADICT2 -
PAEMPAPP -
PAEMPAPTST -
PAEMPCOSTS -
PAEMPTRACK -
PAFOLLOWUP -
PAINCICOST -
PAINSTRUCT -
PAPOSERR -
PAPOSITION -
PAPOSRULE -
PAREQLOG -
PASCRTY -
PATESTOVER -
PATRNHIST -
PAYDEDUCTN -
PCODES -
PERSACTDTL -
PGSELECT -
PLAN -
PLANMASTER -
PREMDEDHST -
PREMPSTATE -
PROVERTIME -
PRQUALIFY -
PRRATEHIST -
PRRATES -
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRTAXAUTH -
PRTAXGRP -
PRTAXLEVY -
REQCODE -
VESTHOURS -
HR11.2 - Compensation Analysis
Use the Compensation Analysis window to view compensation information for an
employee.
Updated Files
None.
Referenced Files
CUCODES -
EMPLOYEE -
JOBCODE -
PRSAGDTL -
PRSAGHEAD -
PRSYSTEM -
INVOKED Programs
ACAC
IFCR
IFSG
IFCU
HRFN
HRHI
HRLO
IFAC
IFAU
SLSE
SLSU
IFCC
IFOB
HR12.1 - Employee Security
Use HR12.1 (Employee Security) to maintain the security level and location
assigned to an employee.
A user's access to employee records is determined by the security level and
security location assigned to the employee and the security level and security
locations assigned to the user in the LAWSON INSIGHT
The security level is a one-digit field that may have a value of 0 through 9
(0 is the highest level of security). Only user IDs with a record level equal
to or lower in numeric value than the employee's security level are able to
access the employee's record.
For example, a user with a record level of 5 is able to view all employees
with a security level of 5 through 9. The user is unable to view employees
with a security level of 1 through 4.
The security location is a 10-digit field. The user's security location must
exactly match the employee's security location. The user can have an unlimited
number of security level and security location pairs.
For more information on security classes, please refer to the Human Resources
Procedures Manual.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
EMPLOYEE - Contains the employee's security class.
PAEMPLOYEE - Contains the employee's security class.
Referenced Files
DEPTCODE - Defaults the department's security class if the employee does
not have a security class.
PRSYSTEM - Used to validate the company. The security class from the
process level is used if the employee has no security class and
has no department.
INVOKED Programs
HRFN
HR13.1 - Dependent
Use HR13.1 (Dependents) to maintain information regarding an employee's
dependents. The Lawson Benefits system uses employee dependent information to
- track dependent coverage for health and welfare plans
- define COBRA participants, and
- define beneficiaries for savings bonds.
Updated Files
DEPBEN -
EMDEPEND - The primary file maintained by this program.
PACOMMENTS - When you delete a dependent, comments associated with that
dependent are deleted
PAEMPLOYEE - Contains the count of health and dental dependents.
Referenced Files
DEPBEN -
EMPLOYEE - Used to validate the employee.
HRDEPBEN - Used to validate dependent's benefits.
HRSECLEV - Used to validate the employee's security level for data items.
INSTCTRYCD -
PCODES - Used to validate the relationship code.
PRSYSTEM - Used to validate the company.
HR13.2 - Dependent Address
Use the Dependent Address subform to track the dependent's address and
telephone numbers.
If you select No in the Employee Address field in HR13.1 (Dependent), use
this window to define the dependent's address. If you change the value in the
Employee Address field from No to Home or Supplemental, the system clears the
dependent's address. Only the dependent's work telephone number remains.
If you select Home or Supplemental in the Employee Address field, the only
fields you can enter in this subform are the Work Telephone fields.
Updated Files
None.
Referenced Files
EMDEPEND - The primary file updated by this program.
INSTCTRYCD -
HR13.3 - Dependent Benefits
If you are a Lawson Benefits system user, use the Dependent Benefits subform
to define and track dependent benefits. You can maintain dependent benefits
information in this subform, or in benefit entry programs.
If you chose to track dependent benefits by selecting Yes in the Covered
Dependents - Health, Dental, or Dependent Life fields in BN00.1 (Benefits
Company), when you access the Dependent Benefits subform, all benefit plans
for which dependents are eligible, based on coverage elected by the employee,
display. The benefit plans the dependent is currently enrolled in display
first, followed by all other plans according to plan code.
The system calculates the benefit start and stop dates based on the
dependent's date of birth and the student and dependent ages defined for the
benefit plan. You can maintain dependent benefits information in this subform,
or in benefit entry programs if you are a Lawson Benefits system user.
Updated Files
HRDEPBEN - Updated by this program.
Referenced Files
BENEFIT - Used to validate the benefit.
BNCOMPANY - Used to validate the Benefits company.
BNCOVERAGE - Used to determine if coverage is for the employee, spouse, or
dependent. Also used to retrieve the dependent and student
ages.
BNCOVOPT - The Benefit Coverage Options file is accessed to retrieve
dependent information for a plan coverage type of "1."
EMDEPEND - Used to validate dependents.
PARTBEN - Used to validate COBRA participants and retirees.
PLAN - Used to validate the benefit plan.
HR13.4 - Dependent Benefits
Use the Dependent Benefits subform to track dependents covered under the
employee's benefit.
If you select Single in the Coverage field for health and dental plans, this
subform does not display.
This subform is accessed from BN31.1 (Speed Benefit Entry), BN31.3 (Employee
Benefit Entry), BN32.1 (Employee Benefit Changes), and BN32.2 (Employee
Benefit Detail Changes).
Updated Files
HRDEPBEN - Updated by this program.
Referenced Files
BENEFIT - Used to validate the benefit.
BNCOMPANY - Used to validate the Benefits company.
BNCOVERAGE - The Benefit Coverage file is accessed to retrieve covered ages
for students and dependents.
BNCOVOPT - The Benefit Coverage Options file is accessed to retrieve
dependent information for a plan coverage type of "1."
EMDEPEND - Used to validate dependents.
PARTBEN - Used to validate COBRA participants and retirees.
PLAN - Used to validate the benefit plan.
HR13.5 - Dependent Benefits
Use the Dependent Benefits subform to track dependents covered under the
COBRA participant or retiree plans. A COBRA participant must have an employee
number in BN70.1 (COBRA Participant) in order for dependents to display.
If you select Single in the Coverage field for health and dental, no
dependents display.
You access this subform by choosing the Dep button from BN71.1 (COBRA Benefit
Entry) or BN72.1 (Retiree Benefit Entry).
Updated Files
HRDEPBEN - Updated by this program.
Referenced Files
BENEFIT - Used to validate the benefit.
BNCOMPANY - Used to validate the Benefits company.
BNCOVERAGE - Used to determine if coverage is for the employee, spouse, or
dependent. Also used to retrieve the dependent and student
ages.
BNCOVOPT - The Benefit Coverage Options file is accessed to retrieve
dependent information for a plan coverage type of "1."
EMDEPEND - Used to validate dependents.
PARTBEN - Used to validate COBRA participants and retirees.
PLAN - Used to validate the benefit plan.
INVOKED Programs
HRFN
HR14.1 - Alternate Pay Rates
Use the Alternate Pay Rates window to define unlimited alternate pay rates
for an employee. You can associate alternate pay rates with a process level,
department, position, job code or pay code, and you can indicate an effective
date range for time record entry. If the user is secured from pay rates, the
window is not available.
At time record entry the appropriate pay rate defaults for hourly employees,
or you can select any of the alternate rates defined. Alternate rates default
based on the time record date and the effective date range. Refer to the
Lawson Payroll Procedures Manual for more information on defaulting.
Updated Files
CKPOINT -
EMPLOYEE - Used to validate the employee.
PRRATES -
Referenced Files
DEPTCODE -
HRSECLEV - Used to validate the employee's security level for data items.
JOBCODE -
PAPOSITION - PAPOSITION is used to validate the entered positions.
PAPOSRULE -
PASCRTY - Used to determine the security level of the field, if the
field is required, if changes to the field are logged, and if
the field can be changed only by a personnel action, as defined
in HR10.1 (Data Item Attributes).
PRPAYCODE -
PRSYSTEM -
INVOKED Programs
HRFN
HR15.1 - User Fields
Use the User Fields window to log employee and applicant user fields
information.
Required fields display first.
Updated Files
BNCHANGE -
BNGRPCHG -
HREMPUSF -
PERSACTION -
PERSGROUP -
PGEMPLOYEE -
Referenced Files
APPLICANT - Used to validate the applicant.
BENEFIT -
CUCODES -
DEPTCODE -
EMPCODES -
EMPLOYEE - Used to validate the employee.
EMSTATUS -
HRCTRYCODE -
HRSECLEV - Used to validate the employee's security level for data items.
HRSUPER -
HRUSERFLDS -
INSTCTRYCD -
JOBCODE -
PADICT -
PADICT2 -
PAEMPAPP -
PAEMPLOYEE -
PAEMPPOS -
PAPOSITION -
PASCRTY -
PATHFIND -
PCODES -
PGSELECT -
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRSYSTEM -
PRTAXAUTH -
HR15.2 - Alphanumeric User Fields
Use the Alphanumeric User Fields window to assign values to alphanumeric user
fields for a position.
Updated Files
HRHISTORY - The HR History file is updated with user-defined log
information. This information does not include pay rate and
salary changes, which are stored in the Employee Rate History
file.
HRPOSUSD -
Referenced Files
CUCODES -
HRHISTORY - The HR History file is updated with user-defined log
information. This information does not include pay rate and
salary changes, which are stored in the Employee Rate History
file.
HRPOSFLDS -
HRPOSVAL -
PAPOSITION -
PRSYSTEM - Used to validate the company and process level.
INVOKED Programs
HRFN
HRHI
HRLO
IFCC
IFCU
IFCR
IFSG
HR16.1 - State Information
HR16.1 State Information is used internally to provide access to specific
state reporting information, and is not accessible to users.
Updated Files
None.
Referenced Files
PREMPSTATE - Used to validate additional state information.
PRSTATE - Used to validate the state code.
HR16.2 - Alaska
Use the Alaska window to define Occupational Codes and Geographic Area Codes
for employees. The state of Alaska requires this information for quarterly
wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is AK. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR16.3 - Arizona
Use the Arizona window to assign branch codes to employees. Branch codes
represent different locations that have the same account number. The state of
Arizona must approve the use of branch codes by a company. The branch codes
are on S (Supplemental) records by employee for quarterly wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is AZ. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR16.4 - Arkansas
Use the Arkansas window to assign a state-defined seasonal designation code
to an employee for quarterly wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is AR. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR16.5 - California
Use the California subform to assign wage plan codes and branch codes to
employees for quarterly wage reporting.
The state of California requires a wage plan code, and usually there is one
wage plan code per state employer account number.
Branch codes represent locations within the same account number, and are
optional.
You can access this subform via the State Rpt button in PR13.1 (Employee
Taxes), or HR11.1 (Employee) when the value in the Work Sate field is CA.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR16.6 - State Information
Use the Colorado window to assign seasonal codes to employees for quarterly
wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is CO. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR16.7 - Florida
Use the Florida window to assign a 2-digit unit code for quarterly wage
reporting on the S (Supplemental) record. Unit codes represent locations, that
you use if you send claim information to a different address than what is on
the tape. Unit codes require approval by the state of Florida.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is FL. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR16.8 - Illinois
Use the Illinois window to assign plant location numbers for quarterly wage
reporting on S (Supplemental) records.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is IL. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
INVOKED Programs
HRFN
HR17.1 - Indiana
Use the Indiana window to assign a seasonal code and an employer location
number to employees for quarterly wage reporting on the S (Supplemental)
record.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is IN. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.2 - Iowa
Use the Iowa window to assign a job service location number to employees for
quarterly wage reporting on the employer record. The Job Service of Iowa
assigns the 3-digit job service location number.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is IA. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.3 - Massachusetts
Use the Massachusetts window to assign a filing entity code to an employee. A
filing entity code is a 2-digit numeric code that represents a location. Type
the filing entity code for quarterly wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is MA. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.4 - Minnesota
Use the Minnesota window to assign a unit number to an employee working in a
specific location.
An employer assigned a separate unit number for each location is required to
report wage detail information under the unit number of the location where
services are performed.
Unit numbers are reported on employee S (Supplemental) records for quarterly
wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is MN. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.5 - Missouri
Use the Missouri window to assign a single digit establishment number to an
employee for quarterly wage reporting.
For employers reporting by this method, the single digit number is the last
number of the employer account number.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is MO. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.6 - North Carolina
Use the North Carolina window to assign a seasonal code to an employee for
quarterly wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is NC. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.7 - New Jersey
Use the New Jersey window to indicate if the employer has a private
disability plan, and if so, to assign the plan number to the employee.
Employers with private disability plans must report a tax type and plan
number on the employee S (Supplemental) record for state W-2 tape reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is NJ. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.8 - Ohio
Use the Ohio window to assign a state employer plant code to an employee. The
state employer plant code is a 3-digit code assigned by the Bureau for the
purpose of charging to multiple plants. This information is reported on the
employer record for quarterly wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is OH. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR17.9 - Oregon
Use the Oregon window to assign the employer and employee health insurance
codes to an employee for quarterly wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is OR. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
INVOKED Programs
HRFN
HR18.1 - Pennsylvania
Use the Pennsylvania window to assign an approved plant number to an employee
for quarterly wage reporting.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is PA. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR18.2 - Texas
Use the Texas window to assign a unit number to an employee for quarterly
wage reporting. This applies to companies who report by the Texas Unit Number
Procedure.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is TX. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR18.3 - Wyoming
Use the Wyoming window to assign a multi-location number to an employee for
quarterly wage reporting, identifying the employee as working for a
multi-location employer.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is WY. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE - The primary file updated by this program.
Referenced Files
EMPLOYEE - Used to validate the employee.
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
HR18.4 - Michigan
Use the Michigan window to assign a wage status code to an employee.
This window is accessed via the State Rpt button in the Tax Information
window of HR11.1 (Employee), when the value in the Work State field is MI. You
can also access this window via PR13.1 (Employee Taxes) in the Lawson Payroll
system.
Updated Files
PREMPSTATE -
Referenced Files
EMPLOYEE -
PRSTATE -
PRSYSTEM -
INVOKED Programs
HRFN
HR30.1 - Correspondence Tracking
Use HR30.1 (Correspondent Tracking) to
- track requests for information and - responses to the requests.
Updated Files
HRCORRESP -
Referenced Files
APPLICANT -
CUCODES -
EMDEPEND -
EMPLOYEE -
HRCTRYCODE -
INSTCTRYCD -
PAEMPLOYEE -
PAINSTRUCT -
PARTICIPNT -
PCODES -
PRSYSTEM -
INVOKED Programs
HRFN
IFCC
IFCU
IFCR
IFSG
HR54.1 - Employee History Correction
Use HR54.1 (Employee History Correction) to change employee history records
that are not associated with a personnel action.
History records may need to be changed when incorrect information is saved on
HR11.1 (Employee).
If incorrect information is saved, you should use HR11.1 to correct the
information. After you make the correction, however, the error stays in the
history file and appears on reports and inquiries. If you do not want the
error to appear on reports and inquiries you can use HR54.1 to remove the
incorrect history information.
You can use HR54.1 to
- add or change history records;
- delete history records; or
- move history records to an error file.
Although current information displays on HR54.1. you cannot change current
information with this form. Corrections made with HR54.1 do not update HR11.1
(Employee) or PA13.1 (Multiple Pos, Jobs) or PA13.2 (Multiple Pos,Job History)
information.
Note If history information is incorrect because of an error on a personnel
action, use PA54.1 (Personnel Action History Correction) to change the
history. You cannot use HR54.1 to change history errors resulting from
personnel actions.
Updated Files
APPJOBHIST -
BNCHANGE -
BNGRPCHG -
CKPOINT -
EMPCODES -
HISTERR -
HREMPUSF -
HRHISTORY -
MILITARY -
PACOMMENTS -
PAEMPAPP -
PAEMPAPTST -
PAMEDICAL -
PERSACTION -
PERSGROUP -
PGEMPLOYEE -
PRRATEHIST -
Referenced Files
BENEFIT -
CUCODES -
DEPTCODE -
EMPLOYEE -
EMSTATUS -
HRCTRYCODE -
HRSECLEV -
HRSUPER -
HRUSERFLDS -
INSTCTRYCD -
JOBCODE -
PADICT -
PADICT2 -
PAEMPLOYEE -
PAEMPPOS -
PAPOSITION -
PASCRTY -
PATHFIND -
PATSTSETUP -
PCODES -
PGSELECT -
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRSYSTEM -
PRTAXAUTH -
INVOKED Programs
HRFN
HRHI
HRLO
IFCC
IFCR
IFSG
IFCU
IFOB
HR55.1 - Employee Group Definition
Use HR55.1 (Employee Group Definition) to define employee group names and to
select the data items you want to use as criteria for the groups.
Employee groups let you group employees with common criteria. You can use
employee groups for personnel actions, creating automatic time records, time
accrual plans, and determining eligibility for benefit plans. You can also use
employee groups for online inquiries, standard listings or reports.
The Lawson Benefits system uses employee groups to determine plan
eligibility, coverage, contributions, and general ledger overrides. The
Benefits system also uses employee groups to apply rules for adding, changing,
and terminating employee benefits.
Examples of employee groups include active full-time employees, salaried
employees, hourly, managers, and supervisors.
You can create groups within groups. For example, you can create a management
group that includes the manager and supervisor groups. The management group
will reflect any changes made to the manager or the supervisor group.
To define the groups, you can use job codes, employee groups, employee codes,
or any data item from HR11.1 (Employee).
After employee groups are defined, employees are automatically moved into and
out of groups as their eligibility changes.
See the Lawson Human Resources Procedures Manual for more information on
creating employee groups.
Updated Files
PERSGROUP - The primary file maintained by this program.
PGEMPLOYEE - When an employee group is mimicked, the corresponding records
in this file are mimicked as well. When an employee group is
deleted, the corresponding records in this file are deleted.
PGSELECT - Contains the selection criteria for employee groups. When an
employee group is mimicked, the corresponding records in this
file are mimicked as well. When an Employee Group is deleted,
the corresponding records in this file are deleted.
Referenced Files
BNACCOUNTS -
BNCOMMENTS -
BNCOVDFT -
BNCOVERAGE -
BNGRPCHG -
BNPRMOPT -
BNWAIT -
CONTRDETL -
EMPLOYEE -
FLEXDOLLAR - The Flex Dollars file is used to verify flex dollar records.
FLEXPLAN -
HRSECLEV - Used to validate the employee's security level for data items.
HRUSERFLDS - Used to display fields.
PADICT - Contains the items to be selected.
PADICT2 - Contains the items available for selection.
PAPREREQ -
PASCRTY - Determines if a user has security access to a field.
PATSTSETUP -
PERSACTION - Used to determine if any personnel actions exist that use this
employee group. You cannot delete an employee group if a
personnel action exists that uses the employee group.
PGEMPLOYEE - When an employee group is mimicked, the corresponding records
in this file are mimicked as well. When an employee group is
deleted, the corresponding records in this file are deleted.
PLAN - Used to determine if any benefit plans exist that use this
employee group. You cannot delete an employee group if benefit
plans exist that use the employee group.
PLANMASTER - Used to determine if any time accrual plans exist for this
employee group. You cannot delete an employee group if any time
accrual plans exist for the group.
PRBATCH - Used to determine if any time record batches use this employee
group. You cannot delete an employee group if any time record
batches exist for this employee group.
PREMIUM -
PRSYSTEM - Used to validate the company and process level.
STANDTIME -
HR55.2 - Employee Groups By Employees
Use HR55.2 (Employee Groups By Employees) to define an employee group that
includes employees who do not have any common criteria, such as members of a
committee. You can also use this screen to add individual employees to a
group, who do not meet the selection criteria defined for the group.
If you use HR55.2 to add employees to a group, you do not need to run HR155
(Employee Group Update) to include those employees in the group. However, if
you use this screen to delete an employee from a group, you must run HR155 to
remove the employee from the group.
Updated Files
BNCHANGE -
BNGRPCHG -
PERSACTION - Used to determine if any personnel actions exist that use this
employee group. You cannot delete an employee group if a
personnel action exists that uses the employee group.
PERSGROUP - The primary file maintained by this program.
PGEMPLOYEE - The corresponding records in this file are deleted when you
delete an employee group.
PGSELECT - Contains the selection criteria for employee groups. The
corresponding records in this file are deleted when you delete
an employee group.
Referenced Files
BENEFIT -
DEPTCODE -
EMPCODES -
EMPLOYEE - Used to validate the employee.
EMSTATUS -
HRCTRYCODE -
HREMPUSF -
HRSUPER -
INSTCTRYCD -
JOBCODE -
PADICT -
PADICT2 -
PAEMPAPP -
PAEMPLOYEE -
PAEMPPOS -
PAPOSITION -
PATHFIND -
PCODES -
PLAN - Used to determine if any benefit plans use this employee
group. You cannot delete an employee group if benefit plans
exist for the employee group.
PLANMASTER - Used to determine if any time accrual plans use this employee
group. You cannot delete an employee group if there are any
time accrual plans using the employee group.
PRBATCH - Used to determine if any time record batches use this employee
group. You cannot delete an employee group if any time record
batches for the employee group.
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRSYSTEM - Used to validate the company.
PRTAXAUTH -
HR55.3 - Employee Groups By Criteria
Use HR55.3 (Employee Groups By Criteria) to define values for the data items
you select in HR55.1 (Employee Group Definition). For example; if, in HR55.1,
you select employee status as criteria for a group, use this screen to select
the status(es) to include or exclude from the group. The values you define
must be valid values for that item.
Once you define selection criteria for the group, you must run HR155
(Employee Group Update) to create the group. When you make a change of any
kind to the selection criteria, you must rerun HR155 for the system to
recognize the changes.
If you make a change to an employee in HR11.1 (Employee) or PA52.1
(Individual Action), you do not need to run HR155 again. The system
automatically moves the employee into and out of the affected groups and keeps
a history of such changes.
Updated Files
PASCRTY - Updated with data item attributes.
PERSACTION - Used to determine if any personnel actions exist for the
employee group. You cannot delete an employee group if a
personnel action exists for the employee group.
PERSGROUP - The primary file maintained by this program.
PGEMPLOYEE - The corresponding records in this file are deleted when you
delete an employee group.
PGSELECT - Contains the selection criteria for employee groups. The
corresponding records in this file are deleted when you delete
an employee group.
Referenced Files
HRUSERFLDS - Used to display fields.
PADICT - Used to validate beginning and ending values entered for data
items.
PADICT2 -
PCODES - Validate the employee group.
PGEMPLOYEE - The corresponding records in this file are deleted when you
delete an employee group.
PLAN - Used to determine if any benefit plans exist for this employee
group. You cannot delete an employee group if benefit plans
exist for the employee group.
PLANMASTER - Used to determine if any time accrual plans exist for this
employee group. You cannot delete an employee group if any time
accrual plans exist for the group.
PRBATCH - Used to determine if any time record batches exist for this
employee group. You cannot delete an employee group if any time
record batches exist for the employee group.
PRSYSTEM - Used to validate the entered company.
INVOKED Programs
HRFN
HRHI
HR60.1 - HR Writer Authors
Use HR60.1 (HR Writer Authors) to define author names. Author names are used
to group HR Writer report titles. This lets you run a group of reports, or to
group reports by function.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
PWAUTHOR - The primary file updated by this program.
Referenced Files
PWCOMPUTE - Used to ensure that no computes exist for an author who is
about to be deleted because you cannot delete an author if any
computes exist for the author.
PWTITLE - Used to ensure that no titles exist for an author who is about
to be deleted because you cannot delete an author if titles
exist for the author.
HR64.1 - HR Writer Title Update
Use HR64.1 (HR Writer Title Update) to display, copy, or change the titles
created for an author.
To change the title of a report or inquiry, use screen function Inquire to
display the author's titles. Select screen function Change, and line function
Change next to the title you want to change, and type a new title in the Title
2 field.
To ease the definition of a new report or inquiry with parameters similar to
an existing report or inquiry, you can copy a report or inquiry.
To copy a title and its associated parameters, select screen function Change,
and line function Add, then type the new title in the Title 1 field, and
select the title you want to copy in the Title 2 field.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
PWAUTHOR - Used to validate authors. The last title number is updated in
this file.
PWSELECT - When you copy a title, the corresponding records in this file
are also copied.
PWTITLE - The primary file updated by this program.
PWTITLETOP - Used to copy detail topics when copying a report title.
Referenced Files
None.
HR65.1 - HR Writer Title Creation
The "HR Writer" consists of all the screens of HR65. Use HR65.1 (HR Writer
Title Creation) to create inquiries or reports using employee and applicant
data from the Lawson Human Resources, Personnel, Payroll, Benefits, Time
Accrual, and Time and Attendance systems. The HR Writer consists of several
setup screens that progressively narrow the scope of the data reported. You
can define a report or inquiry in as little as two screens or as many as eight
screens, each having several options. This gives you control of the simplicity
or complexity of the report or inquiry. In addition to the setup done in this
program, the HR Writer includes several run-time options for data selection
and display in both HR70.1 (HR Writer Inquiry Request) and HR170 (HR Writer
Report Request).
TOPICS
The data available to the HR Writer is organized by topics within types. The
basic structure of a report or inquiry consists of Employee, History or
Applicant type master topic(s) and one detail topic.
A master topic consists of data items for which an employee or applicant has
only one value. This is generally data from HR11.1 (Employee) or PA31.1
(Applicant).
A detail topic consists of a set of related data items (usually from the same
database file) for which an employee or applicant can have many values stored.
For example, E1 (Employee Master) is a master topic because an employee is
assigned only one process level, primary address, salary class, and so on,
while PD (Payment Deductions) is a detail topic because an employee has many
payments that include many deductions.
Refer to the Human Resources Procedures Manual for a detailed explanation of
each topic, including a list of included data items.
Updated Files
PWAUTHOR - Used to update the last title number.
PWSELECT - When you delete a title, the corresponding records in this
file are also deleted.
PWTITLE - The primary file maintained by this program.
PWTITLETOP - Used to display fields from the detail topic.
Referenced Files
PADICT2 - Used to create log records.
PWSELECT - When you delete a title, the corresponding records in this
file are also deleted.
PWTOPIC - Used to validate the master topic.
HR65.2 - HR Writer Format Item Selection
Use HR65.2 (HR Writer Format Item Selection) to select the fields of data you
want to include in the report or inquiry.
Data items available for selection display in the Items To Select fields in
the bottom half of the screen. Initially, the data items that display are
based on the detail topic you select in HR65.1 (HR Writer Title Creation), or
the first topic under the type defined for the report or inquiry. To select
items from a different topic, select a different topic.
To select the desired items, select screen function Add or Change, then
select or type X next to the item(s) you want to select. You can select a
maximum of 15 data items from different topics for each title. After you
select the items and press OK, the items display as Selected Items in the top
half of the screen.
HR65.2 is the last screen required to define a report; the remaining screens
are optional.
Use HR65.3 (HR Writer Format Item Order) to organize the appearance of the
report or inquiry, to reduce the length of a field, or to define summary
totals.
Use HR65.4 (HR Writer Print Order) to sort the data in an order other than
employee, or applicant.
Use HR65.5 (HR Writer Population Selection) and HR65.6 (HR Writer Population
Criteria) to define criteria that determines the population of employees or
applicants that display.
Use HR65.7 (HR Writer Detail Selection) and HR65.8 (HR Writer Detail
Criteria) if employee or applicant detail selection criteria are desired.
Use HR67.1 (HR Writer Compute Statement) to define compute statements to use
in HR Writer reports.
Updated Files
PWSELECT - When you delete a title, the corresponding records in this
file are also deleted.
PWTITLE - The primary file maintained by this program.
PWTITLETOP - Updated by this program.
Referenced Files
HRUSERFLDS - Used to display fields.
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PWAUTHOR - Used to validate the author.
PWCOMPUTE - Used to access user-defined compute statements.
PWSELECT - When you delete a title, the corresponding records in this
file are also deleted.
PWTITLETOP - Updated by this program.
PWTOPIC - Used to display fields from the master topic.
HR65.3 - HR Writer Format Item Order
Use HR65.3 (HR Writer Format Item Order) to organize the appearance of the
report or inquiry, and to identify the numeric, non-date data items you want
to total.
The data items you select in HR65.2 (HR Writer Format Item Selection) display
in the lower half of the screen with column numbers that are based on the
order in which you selected them in HR65.2. To change the order in which they
display on the report, change the column numbers. To remove an item from the
report format, select screen function Change and clear the X next to the item
you want to remove. Each time you make a change, the format line and the list
of items display in the new order.
In this screen you identify the numeric, non-date data items you want to
total. For example, rate of pay. In HR65.4 (HR Writer Print Order) you
identify the point at which you want the totals to print. For example, at the
department level.
The As of Date field lets you extract historical information based on the "as
of" date rather than what is currently on the employee record (if different).
If the employment date of an employee is after the "as of" date, the employee
does not appear on the report.
HR70.1 (HR Writer Inquiry Request) displays 70 characters. If an inquiry
format line exceeds 70 characters, command buttons let you move the viewing
area right or left to view the entire inquiry.
HR170 (HR Writer Report Request) produces a report that prints up to 190
characters per line. Standard printers support 132 characters. Each report is
one line across the top of the page with two spaces between columns. Each data
item has a pre-determined size but you can reduce the width of a field to fit
more fields on the report.
Updated Files
PWTITLE - The primary file maintained by this program.
Referenced Files
PADICT - Used to get data item information from the dictionary.
PWAUTHOR - Used to validate the author.
PWCOMPUTE - Used to access user-defined compute statements.
HR65.4 - HR Writer Print Order
Use HR65.4 (Print Order) to define a sort order and totaling options for the
reports.
You can choose to print a report in an order based on data items other than
those printed on the report. For example, you can choose to print the report
in process level or department order even if you do not select Process Level
or Department in HR65.2 (HR Writer Format Item Selection) as fields to appear
on the report.
In HR65.3 (HR Writer Format Item Order) you identify the numeric, non-date
data items you want to total.
In HR65.4 you indicate the level at which you want the totals to print, for
example, process level, location, employee, and so on. If you do not indicate
a level at which to print the totals, no totals print on the report even
though you selected a total option for the data item in HR65.3.
Sort order applies to HR70.1 (HR Writer Inquiry Request) and HR170 (HR Writer
Report Request). Totaling options apply only to HR170.
Updated Files
PWTITLE - The primary file updated by this program.
Referenced Files
HRUSERFLDS - Used to display fields.
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PWAUTHOR - Used to validate the author.
PWTITLETOP - Used to validate the detail topic.
PWTOPIC - Used to validate the master topic.
HR65.5 - HR Writer Population Selection
Use HR65.5 (HR Writer Population Selection) to define a specific population
of employees or applicants that you want to include in the report or inquiry.
The items you select to define the population may be different than the data
items you choose to print on the report in HR65.2 (HR Writer Format Item
Selection) or those you choose for sorting in HR65.4 (HR Writer Print Order).
To define population, select data items from the list displayed on the bottom
half of the screen. The data items that display are based on the topic
selected in the Topic field. You can change the displayed items by selecting a
different topic. The topics available for selection are based on the report
type defined in HR65.1 (HR Writer Title Creation).
To run the same report for a different population of individuals, you can
override the company, and further define other selection criteria at run time
in HR70.1 (HR Writer Inquiry Request) and HR170 (HR Writer Report Request). If
you want to run a report for different combinations of parameters, you can
leave this screen blank and define parameters in HR70.1 or HR170 at run time.
After you select data items to define the population, use HR65.6 (HR Writer
Population Criteria) to define criteria for the selected items. For example,
if you select Rate of Pay as a population selection, use HR65.6 (HR Writer
Population Criteria) to define the rate of pay. This can be a specific rate or
a range of rates.
Updated Files
PWSELECT - Contains selection criteria.
PWTITLE - The primary file updated by this program.
Referenced Files
HRUSERFLDS - Used to display fields.
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PWAUTHOR - Used to validate the author.
PWSELECT - Contains selection criteria.
PWTITLETOP - Used to validate the detail topic.
PWTOPIC - Used to validate the master topic.
HR65.6 - HR Writer Population Criteria
Use HR65.6 (HR Writer Population Criteria) to define criteria for the data
items you select in HR65.5 (HR Writer Population Selection) to determine the
population included in the report or inquiry. The data items you select in
HR65.5 display on the top half of the screen. You can then define Include or
Exclude ranges and assign item groups to the items.
Item groups with the same number identify sets of selection criteria for
"and" conditions. That is, an individual must meet all the criteria for an
item group to be included in the report.
Item groups with different numbers identify sets of selection criteria for
"or" conditions. That is, an employee must meet all criteria in at least one
item group in order to be included in the report. Refer to the Human Resources
Procedures Manual for more information on item groups.
In HR70.1 (HR Writer Inquiry Request) and HR170 (HR Writer Report Request),
you can override the company or define additional criteria to further narrow
the population selection criteria.
You can use a wildcard ("*") for alpha fields. The wildcard must be entered
at the beginning of the field, and the end of the field must be left blank.
For example, you can enter AN* to search for job codes that start with AN. You
cannot enter *ING to search for job codes that end with ING.
Updated Files
PERSACTION -
PWSELECT - Contains selection criteria.
PWTITLE - The primary file maintained by this program.
Referenced Files
PADICT - Used to get data item information from the dictionary.
PWAUTHOR - Used to validate the author.
HR65.7 - HR Writer Detail Selection
Use HR65.7 (HR Writer Detail Selection) to select the detail data items that
determine the detail data you want to include in the report. The detail topic
you defined for the report in HR65.1 (HR Writer Title Creation) determines the
detail data items that display for selection. Refer to the Human Resources
Procedures Manual for a complete list of data items by topic.
After you select the data items, use HR65.8 (HR Writer Detail Criteria) to
define values for the selected data items.
Updated Files
PWSELECT - The detail file updated by this screen.
PWTITLE - The primary file updated by this screen.
Referenced Files
HRUSERFLDS -
PADICT - Used to retrieve data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PWAUTHOR - Used to validate the author.
PWSELECT - The detail file updated by this screen.
HR65.8 - HR Writer Detail Criteria
Use HR65.8 (HR Writer Detail Criteria) to define values for the detail data
items you selected in HR65.7 (HR Writer Detail Selection). In other words, on
this screen, you determine which detail records to include in the report.
The data items you select in HR65.7 display on the top half of the screen. On
the bottom half of the screen, you enter include or exclude ranges and values,
and assign item groups to the items.
When selecting detail for your report, you may want to include only
information pertaining to certain dates. For example, to include only payments
within a quarter, you can enter values in the Date Range field or you can
enter Include in the Include/Exclude field and a date range in the Beginning
Value and Ending Value fields on this screen. Entering a date range in this
screen, in HR70.1 (HR Writer Inquiry), or HR170 (HR Writer Report Request)
rather than under the detail criteria makes the report generation more
efficient because the system does not have to read all records in the file to
pick out the records to include.
You can override the Date Range and Suppress Individual fields defined as
detail criteria, in HR70.1 (HR Writer Inquiry Request) and HR170 (HR Writer
Report Request) at run time.
Use the Item Group field to create "and" or "or" conditions. Item groups with
the same number are used to identify selection criteria as "and" conditions.
An individual must meet all criteria in the item group to be included in the
report.
Use item groups with different numbers to identify selection criteria as "or"
conditions. That is, an individual must meet all the criteria in at least one
item group to be included on the report.
You can use a wildcard ("*") for alpha fields. The wildcard must be entered
at the beginning of the field, and the end of the field must be left blank.
For example, you can enter AN* to search for job codes that start with AN. You
cannot enter *ING to search for job codes that end with ING.
For an example of how the include/exclude function works, refer to the Lawson
Human Resources Procedures Manual.
Updated Files
PERSACTION -
PWSELECT - Contains selection criteria.
PWTITLE - The primary file updated by this program.
Referenced Files
PADICT - Used to get data item information from the dictionary.
PWAUTHOR - Used to validate the author.
INVOKED Programs
HRFN
HR67.1 - HR Writer Compute Statement
Use HR67.1 (HR Writer Compute Statement) to define compute statements for
reports created in HR65. Compute statements are set up by author and can only
be used on titles created by that author. Compute statements that include
items from a detail topic can only be used on reports that include the same
detail topic.
You define the compute statement name which then appears under the topic CM
in the Format Selection portion of HR65.2 (HR Writer Format Item Selection).
A compute statement can consist of up to three factors and two operations.
The available operations are: Add (+), Subtract (-), Multiply (*), and Divide
(/). The factors can be a column on the report, a specific item from the
dictionary, or a constant value. You can specify the order of operations if it
makes a difference in the result.
The available items and their associated number and topic display through use
of the select button. You can combine data items from different topics as long
as you do not select items from more than one detail topic. For example, you
can select one item from the E1 (Employee) topic and another from the DM
(Deduction Master) topic, but you cannot select an item from DM (Deduction
Master) and an item from PD (Payment Deduction) because DM and PD are both
detail topics.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
PWAUTHOR - Used to update the last compute number.
PWCOMPUTE - The primary file maintained by this program.
Referenced Files
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PWTITLE - Used to ensure that the compute statement is not used in a
title that is about to be deleted because you cannot delete a
title if the title has a compute statement associated with it.
HR68.1 - HR Writer Data Item Security
Use HR68.1 (HR Writer Data Item Security) to assign security levels to data
items accessed by the HR Writer that are not defined in HR10.1 (Data Item
Attributes). Topics E1 through E8, EP, and DM are maintained in HR10.1 because
you can assign attributes other than security level to the data items for
those topics.
When you run HR170 (HR Writer Report Request), or HR70.1 (HR Writer Inquiry
Request), the user's Data Item Security Level, defined in HR09, is compared to
the security level attached to each data item.
Security level values range from 1 to 9,1 being the highest security level
and 9 meaning no security. If the security level of the data item is less
than the user's Data Item Security Level and is not blank, the item does not
display.
If the security level of the data item is equal to or greater than the user's
Data Item Security Level or is blank, the item displays. A user can view all
fields with a security level equal to or higher in numeric value than their
Data Item Security Level.
For example, a user with a Data Item Security Level of 5 can view all data
items with a security level of 5 through 9. That user cannot view data items
with a security level of 1 through 4. If left blank, the Security Level field
defaults to 9. If the Data Item Security Level is not defined for a user, it
defaults to 9.
Refer to the Human Resources Procedures Manual for more information on
security levels.
Updated Files
CKPOINT - The Checkpoint file is the environment file used for recovery.
PASCRTY - The detail file updated by this program.
Referenced Files
HRUSERFLDS -
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PRSYSTEM - Used to validate the company.
PWTOPIC - Used to validate the master topic.
HR70.1 - HR Writer Inquiry
Use HR70.1 (HR Writer Inquiry) to create an inquiry that displays employee or
applicant information based on the parameters defined in the HR65 (HR Writer)
screens.
To override a company defined for the report in HR65.5 (HR Writer Population
Selection), select a company in the Company field in this screen or in HR170
(HR Writer Report Request). If you do not define a company in HR65.5 , the
Company field is required
If you define criteria in HR65, you can use this screen to further limit the
display of employee or applicant information.
In the Setup Criteria field, you can choose to use both the population and
the detail criteria defined for the report, only the population or the detail
criteria defined for the report, or neither the population nor the detail
criteria defined for the report.
Updated Files
PERSACTION -
Referenced Files
APPJOBHIST - Used to access applicant job history records.
APPLICANT - Used to access applicant information.
ATTENDCODE - Used to access attendance codes.
ATTENDHIST - Used to access attendance code history records.
BANKFILE - Used to access the bank account number.
BENEFIT - Used to access topic BN (Benefit) information.
BNCOVOPT - The Benefit Coverage Options file is accessed to retrieve
employee benefit coverage options.
BNINVEST - Used to access employee benefit history information.
CODA - Used to access employee CODA account balances.
COMPHIST - Used to access compensation and hours.
DEDCODE - Used to access deduction information for topic DM (Deduction
Master).
DEPTCODE - Used to validate the department.
EMACHDEPST - Used to access topic AD (ACH Deposit) information.
EMDEDMASTR - Used to access topic DM (Deduction Master) employee
information.
EMDEPEND - Used to access topic DP (Dependents) information.
EMPACHDIST - Used to access employee ACH distribution information.
EMPAUTO - Used to access topic AU (Automobile) information.
EMPCODES - Used to access topics ED (Education), SK (Skills), RL
(Relocation), CE (Certifications), and CP (Company Property)
information.
EMPFLEXDOL - Used to access topic FX (Flex Dollars) Information.
EMPFLEXREM - Used to access topic FR (Flex Dollars Remaining) information.
EMPINVEST - Used to retrieve the distribution of the employee's defined
contribution and defined benefit plans.
EMPLOYEE - Used to access topics E1 through E8, and GE (General Employee)
information
EMPVISA - Used to access topic TV (Travel) information.
EMSTATUS - Used to validate the employee status code.
EMTAMASTR - Used to access topics TA (Time Accrual), TD (Time Accrual
Detail), and TS (Time Accrual Summary) information.
EMTATRANS - Used to retrieve time accrual transactions.
EMTATRNSUM - Used to retrieve a summary of transactions that occurred
during the year.
HRCTRYCODE -
HRDEPBEN - Used to retrieve dependent benefit information.
HREMPUSF - Used to retrieve HR code and user field information.
HRHISTORY - The HR History file is accessed to retrieve the value of a
field based on the given data.
HRSECLEV - Used to validate employee security level for data items.
HRSUPER - Used to retrieve topic SU (Supervisor) information.
HRUSERFLDS - Used to display fields.
INSTCTRYCD -
INTERVIEW - Used to access topic IV (Interview) information.
JOBCLASS - Used to access job class information.
JOBCODE - Used to access topic JC (Job Code) information.
MILITARY - Used to access topic MI (Military) information.
OSHA - Used to access topic OS (OSHA) information.
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PAEMERGCNT - Used to access topic EC (Emergency Contact) information.
PAEMPAPP -
PAEMPLOYEE - Used to retrieve additional employee information.
PAEMPPOS - Used to retrieve employee position information.
PAJOBREQ - Used to access topic RQ (Job Requisition) information.
PAMEDICAL - Used to access topic MD (Medical) information.
PAPOSITION - Used to access topic EP (Employee Position) information.
PAREQAPP - Used to access topic RQ (Job Requisitions) information.
PAREQCOST - Used to access topic RC (Requisition Costs) information.
PAREQLOG - Used to access topic RH (Requisition History) information.
PAREQOFFER - Used to access topic RO (Requisition Offer) information.
PASCRTY - Used to check security at the field level.
PATHFIND - Used to retrieve employee information from key fields that are
not part of existing employee master paths.
PAYDEDUCTN - Used to access topic PD (Payment Deductions) information.
PAYMASTR - Used to access topics PM (Payment Master), PD (Payment
Deductions), PW (Payment Wages), and AP (ACH Payments)
information.
PAYSUMGRP - Used to validate the pay summary group.
PCODES - Used to validate various code descriptions.
PERSACTHST - Used to retrieve the value of a field based on the given data.
PERSGROUP - Used to validate employee groups.
PGEMPLOYEE - Used for employee group inquiries.
PLAN - Used to access benefit plan information for topics BN
(Benefits) and FX (Flex Dollars).
PLANMASTER - Used to access time accrual plan information for topics TA
(Time Accrual), TD (Time Accrual Detail), and TS (Time Accrual
Summary).
PRCHECK - Used to access topic PM (Payment Master) information.
PRDISTRIB - Used to access topic GL (Payroll GL Distributions) information.
PREMDEDHST - Used to access topic DH (Monthly Deduction History).
PREMPSTATE - Used to access additional state information.
PRPAYCODE - Used to access pay code information.
PRRATEHIST - Used to access rate and annual salary date.
PRRATES - Used to retrieve alternate pay rates.
PRSAGDTL - Used to retrieve pay rates for step and grade employees.
PRSAGHEAD -
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company and process level.
PRTAXAUTH - Used to access tax authority information for topic E1
(Employee Master).
PRTAXGRP - Used to access taxing authority information for topic E1
(Employee Master).
PRTIME - Used to retrieve the employee's pay and hours.
PRWEEKS - Used to retrieve employee's weeks worked.
PSGRELATE - Used to determine if the pay summary group is linked to a pay
class.
PWAUTHOR - Used to validate the author name.
PWCOMPUTE - Used to perform compute statements.
PWSELECT - Used to determine selection criteria.
PWTITLE - Used to validate the title and to retrieve format and
selection parameters.
QUARTDED - Used to access topic QD (Quarterly Deductions) information.
QUARTWAGE - Used to access topic QW (Quarterly Wages) information.
REFERENC - Used to access RF (References) information.
RESTRANS - Used to access topic RS (Spending Account Transactions)
information.
REVIEW - Used to access topic RV (Reviews) information.
TIMERECORD - Used to access time record information.
VESTHOURS - Used to access topic VE (Vesting History) information.
VESTSCHDDT - Used to determine vesting percentages for topic VE (Vesting
History).
HR70.2 - HR Writer Inquiry Window
The HR Writer Inquiry window displays the information generated by the
parameters defined for the report.
An inquiry displays up to 190 characters, 70 at a time. If an inquiry
contains more characters than fit on the screen, a greater than symbol (>) and
a greater than symbol followed by a pipe symbol (>|) appear in the Right and
Far Right command buttons. To view characters beyond the 70 originally
displayed, press Define on the command button containing either symbol.
Likewise, when the viewing area is in the right-most position, press Define on
the command button with the less than (<) or (|<) symbol.
Updated Files
None.
Referenced Files
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PWCOMPUTE - Used to perform compute statements.
PWTITLE - Used to validate the title and to retrieve format and
selection parameters.
HR70.3 - HR Writer Inquiry Window
Use this window to select all or specific data items (columns) to export to a
file that you can download to the spreadsheet package of your choice.
Updated Files
None.
Referenced Files
PADICT - Used to get data item information from the dictionary.
PWCOMPUTE - Used to perform compute statements.
PWTITLE - Used to validate the title and to retrieve format and
selection parameters.
INVOKED Programs
HRFN
HRHI
HR79.1 - Currency Calculation
Use HR79.1 (Currency Calculation) to calculate and view an amount in the
recorded currency and the company's base currency.
This form lets you create "what if" scenarios on amounts. You can use an
exchange rate from CU10.1 (Exchange Rates) or you can type your own exchange
rate.
Note: HR79.1 does not update any other form or record. If you decide to use
an exchange rate from this form, type the rate in the Base Currency window.
Updated Files
CKPOINT -
Referenced Files
None.
INVOKED Programs
IFCC
IFCR
IFSG
IFCU
HR80.1 - Location
From the Location field, choose Define to access this window.
Use the Location window to define one or many LO (Location) type HR codes.
Location codes can represent locations within the company or separate physical
locations. You can use location codes to determine OSHA benefits eligibility.
HR codes are not company-specific, you define them for the entire system.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.2 - Union
Use the Union window to define one or many UN (Union) type HR codes. Union
codes represent unions with which a company may have a relationship. You can
use union codes for deduction required codes.
Assign union codes to employees in the Pay Distribution window of HR11.1
(Employee). From the Union field choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.3 - Bargaining Unit
Assign bargaining unit type HR codes to employees in the Work Information
window of HR11.1 (Employee). From the Bargaining Unit field, choose Define to
access this window.
Use the Bargaining Unit window to define one or many BU (Bargaining Unit)
type HR codes that represent bargaining units within a union. Use a bargaining
unit code to indicate seniority, or an amount or type of work experience. HR
codes are not company-specific, you define them for the entire system.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.4 - Badge Code
Use the Badge Code window to define SC (Badge Code) type HR codes. Badge
codes identify types or levels of security such as, access to buildings,
areas, and so on.
Assign Badge codes to employees in the Work Information window of HR11.1
(Employee). From the Badge Code field, choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.5 - Mail Group
Use the Mail Group window to define one or many MG (Mail Group) type HR
codes. Mail groups can represent different mailing lists within a company. A
mail group may be classified by postal code for presorted mail, or by which
individuals receive certain updates or reports.
Assign mail groups to employees in the Work Information window of HR11.1
(Employee). From the Mail Group field, choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.6 - Hire Source
Use the Join Source window to define one or many HS (Join Source) type codes
that represent the source from which the applicant or employee was recruited.
For example; newspaper, employee, specific employment agency, college
recruitment, and so on.
Associate a join source code with an employee in the Work Information window
of HR11.1 (Employee), and with an applicant, in PA31.1 (Applicant). From the
Join Source field in the Work Information window of HR11.1, or PA31.1, choose
Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.7 - User Level
Use the User Level window to define one or many UL (User Level) type HR codes
to use for grouping employees for payment sorting, reports, or personnel
actions.
When defining a company, you define a user level name that displays as a
field in HR11.1 (Employee), where you assign a user level code to an employee.
From the defined user level field, choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.8 - Dependent Relationship
Use the Dependent Relationship window to define DP (Dependent Relationship)
type HR codes that further identify the relationship of the dependent to the
employee, for example, spouse, daughter, son, and so on. HR codes are defined
for the entire system, they are not company-specific.
Assign a dependent relationship code in HR13.1 (Dependent), to each dependent
defined for the employee. From the Relationship field, press Define to access
this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR80.9 - Primary Care Physician
Use the Primary Care Doctor window to define one or many PC (Primary Care
Doctor) type HR codes that identify a doctor.
Assign a primary care doctor code to an employee in the Benefits window of
HR11.1 (Employee). In the Primary Care Doctor field press Define to access
this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.1 - Education Degree
Use the Education Degree window to define ED (Education Degree) type HR codes
to track both employee and applicant education. You can assign an educational
level to each education degree code for use in employee or applicant searches.
Employee, applicant, and job qualification search programs look for
individuals with equal or greater educational levels to determine
qualification.
Assign education degrees to employees in PA20.1 (Education Degree), and to
applicants in PA34.1 (Applicant Education). You can assign an education degree
code to a job code in PA08.1 (Job Functions). From the Degree field in
PA20.1or PA34.1, press Define to access this window. You can also access this
window by pressing Define from the Function field in PA08.1 (Job Functions),
when the Type field = ED.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.2 - Education Subject
Use the Education Subject window to define ES (Education Subject) type HR
codes. You can define an education subject along with an education degree.
Assign education subjects along with education degrees, to employees in
PA20.1 (Education Degree), and to applicants in PA34.1 (Applicant Education).
From the Subject field in PA20.1 or PA34.1, choose Define to access this
window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.3 - Education Institution
Use the Education Institution window to define EI (Education Institution)
type HR codes. Education institution codes identify the institution where a
degree is earned or is in the process of being earned.
Assign education institution codes to employees in PA20.1 (Education Degree),
and to applicants, in PA34.1 (Applicant Education). From the Institution field
in PA20.1 or PA34.1, press Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.4 - Skill
Use the Skill window to define SK (Skill) type HR codes. You can use skill
codes to track skills employees or applicants have acquired; such as, typing
speed, cash register experience, and so on. Employee, applicant, and job
qualification search programs look for individuals with specific skills to
determine qualification.
Assign skill codes to employees in PA21.1 (Skills), and to applicants in
PA35.1 (Applicant Skills). From the Skill field in PA21.1 or PA35.1, press
Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.5 - Skill Source
Use the Skill Source window to define SS (Skill Source) type HR codes. Skill
source codes identify where a particular skill was acquired; such as, work
experience, technical school, on the job training, and so on.
Assign skill source codes to employees in PA21.1 (Skills), and to applicants
in PA35.1 (Applicant Skills). From the Source field in PA21.1 or PA35.1,
choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.6 - Certification
Use the Certification window to define CE (Certification) type HR codes.
Certification codes identify types of certifications an employee or applicant
has. Employee, applicant, and job qualification search programs look for
individuals with specific certifications to determine qualification.
Assign certification codes to employees in PA22.1 (Certifications), and to
applicants in PA36.1 (Application Certification). From the Certification
field, choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.7 - Company Property
Use the Company Property window to define CP (Company Property) type HR
codes. Use company property codes to maintain a record of company property
that an employee can check out for personal use, such as a company car, tools,
training material, and so on.
Assign company property codes to employees in PA16.1 (Company Property). From
the Property field, choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.8 - Emergency Medical
Use the Emergency Medical window to define EM (Emergency Medical) type HR
codes. Use emergency medical codes to identify possible emergency medical
situations at work; such as, asthma, diabetic, high blood pressure, and so on.
Assign emergency medical codes to employees in PA15 (Employee Medical). From
the Emergency Medical field, choose Define to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR81.9 - Work Restriction
Use the Work Restriction window to define WR (Work Restriction) type HR codes
that identify a work restriction such as, no heavy lifting, wearing eye
protection, and so on.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.1 - Working Condition
Use the Working Condition window to define HR codes for types EC
(Environmental Conditions), EO (Equipment Operated), SR (Supervision
Received), and TR (Travel).
Assign working condition codes to job codes in PA08.2 (Job Working
Conditions). Press Define in the Condition field to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.2 - Work Requirement
Use the Work Requirement window to define HR codes for types MR (Mental
Requirements), and PH (Physical Requirements).
Assign work requirement codes to job codes in PA08.3 (Job Physical/Mental
Requirements). Press Define in the Requirement field to access this screen.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.3 - Parking Lot
Use the Parking Lot window to define PL (Parking Lot) type HR codes.
Assign PL type codes to employees in PA17.1 (Automobile Information) to
identify their designated parking area. Press Define in the Parking Lot field
to access this screen.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.4 - Relocation
Use the Relocation window to define RL (Relocation) type HR codes. Relocation
codes identify areas to which an employee can relocate.
Assign relocation codes to employees in PA24.1 (Relocation). In the
Relocation field, press Define to access this screen.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.5 - Benefit
Use the Benefit window to define BN (Benefit) type HR codes that identify
benefits the employee has.
Assign BN (Benefits) type codes to employees in PA25.1 (Employee Benefits).
Press define in the Benefit field to access this screen.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.6 - Qualification
Use the Job Function window to define HR codes for types CE (Certification),
ED (Education Degree), and SK (Skill).
You can assign job function codes to job codes in PA08.1 (Job Functions).
Press Define in the Function field to access this window.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.8 - User Field
Use the User Field window to define values for alphanumeric user fields.
To access this window, press Define on the User Fields button in HR11.1
(Employee) to open the User Fields window; in the User Fields window, press
Define on the Alphanumeric Fields button to open the Alphanumeric User Fields
window; then in the Value field, press Define
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR82.9 - Association
Use the Association window to define AS (Association) type HR codes.
Association type codes identify the association between the reference and the
applicant.
Assign association type HR codes to applicants in PA32.1 (Applicant
Reference). Press Define in the Reference field to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM -
HR83.1 - Review Type
Use the Review Type window to define RT (Review Type) HR codes. Review Type
codes identify the type of review, for example, performance, 30-day, 6 month,
annual, and so on.
Assign review type codes to employees in PA26.1 (Review). Press Define in the
Review Type field to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.2 - Performance Rating
Use the Performance Rating window to define PR (Performance Rating) type HR
codes, for example, poor, average, above average, excellent, and so on.
Assign performance rating type HR codes to employees in PA26.1 (Review).
Press Define in the Rating field to access this window.
Updated Files
PCODES - The primary file updated by the program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.3 - Applicant Rating
Use the Applicant Rating window to define AR (Applicant Rating) type HR
codes, for example, good, interested, excellent, not qualified, and so on.
Assign applicant rating codes to applicants in PA31.1 (Applicant). Press
Define from the Rating field to access this window.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.4 - Interview Rating
Use the Interview Rating window to define IR (Interview Rating) type HR codes
such as, poor, fair, good, excellent, and so on.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.5 - Personnel Action Reason
Use the Personnel Action Reason window to define RA (Personnel Action
Reasons) type HR codes.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.6 - Review Type
Use the Review Type window to define RT (Review Type) HR codes. Review type
codes identify types of reviews, for example, performance, 30-day, 6-month,
annual, and so on.
HR codes are defined for an entire system, they are not company specific.
Assign review type codes in PA26.1 (Review) in both the Review Type and Next
Review Type fields. To access this window, press define from either the Review
Type or Next Review Type field.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.7 - Work Schedule
Use the Work Schedule window to define WS (Work Schedule) type HR codes. Work
schedule type codes represent certain shifts, hours, or days that an applicant
wants to work.
Assign work schedule type HR codes to applicants in the Job Interest window
of PA31.1 (Applicant), or to job requisitions in PA42.1 (Job Requisition).
Press Define from the Work Schedule field in PA31.1 or PA42.1 to access this
window.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.8 - Requisition Status
Use HR83.8 (Requisition Status) to define Requisition Status (RQ) type HR
codes. Requisition status type codes indicate the status of a requisition, for
example, approved, filled, closed, and on hold. Choose the Mass Entry button
to define many requisition status codes at once.
Assign requisition status type codes to requisitions in PA42.1 (Job
Requisition). Press Define in the Status field in PA42.1 to access this
window.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR83.9 - Reason Code
Use the Reason Code window to define RS (Reason) type HR codes. You can use
reason codes to represent reasons for costs associated with a job requisition,
or reasons an applicant accepted or declined a job offer.
Assign reason codes in PA44.1 (Requisition Costs), and PA45.1 (Requisition
Offers). Press Define in the Reason field to access this window.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields.
HRUSERFLDS - One of the primary files updated by this program.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR84.1 - Position Reason Code
Use the Position Reason Code window to define a position reason code. A
position reason code represents a reason for a change to a position code, such
as corporate reorganization, new supervisor, salary change, and so on.
Assign position reason codes in PA02.1 (Position). Press Define in the Reason
field to access this window.
Choose the Mass Entry button to define many position reason codes at once.
Updated Files
PCODES - This is the primary file updated by the program when HR Codes
are maintained.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields. A code cannot be deleted if records exist.
HRUSERFLDS - This file validates the code type.
PATHFIND - This file is accessed by a common routine.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR84.2 - Budget Reason Code
Use the Budget Reason Code window to define BD (Budget Reason) type HR codes,
for example, new position, growth, restructuring, and so on.
Assign budget reason type HR codes in PA70.1 (Position Budget) and PA71.1
(Job Budget). Press Define in the Reason field to access this window.
Updated Files
PCODES - This is the primary file updated by this program when you
maintain HR Codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields. A code cannot be deleted if records exist.
HRUSERFLDS - This file validates the code type.
PATHFIND - This file is accessed by a common routine.
PRSYSTEM - The System file determines if RA or RQ codes are used by any
company. A code cannot by deleted if it is used by a company.
HR84.3 - Requisition Cost
Use the Applicant Rating window to define AR (Applicant Rating) type HR
codes, for example, good, interested, excellent, not qualified, and so on.
Assign applicant rating codes to applicants in PA31.1 (Applicant). Press
Define from the Rating field to access this window.
Updated Files
PCODES - The primary file updated by this program when you maintain HR
Codes.
Referenced Files
HREMPUSF - Used to determine if values have been defined for HR codes or
user fields. A code cannot be deleted if records exist.
HRUSERFLDS - This file validates the code type.
PATHFIND - This file is accessed by a common routine.
PRSYSTEM - The System file determines if RA or RQ codes are being used by
any company. These codes cannot be deleted if they are being
used by a company.
HR84.4 - Supervisor User Field 1
User the Supervisor User Field 1 window to define S1 type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR84.5 - Supervisor User Field 2
User the Supervisor User Field 2 window to define S2 type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR84.6 - Supervisor User Field 3
User the Supervisor User Field 3 window to define S3 type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR84.7 - Supervisor User Field 4
User the Supervisor User Field 4 window to define S4 type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR84.8 - Supervisor User Field 5
User the Supervisor User Field 5 window to define S5 type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR84.9 - Incident Status
Use the Incident Status to define IS (Incident Status) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.1 - Incident Outcome
Use the Incident Outcome window to define IO (Incident Outcome) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.2 - Incident Category
Use the Incident Category window to define IC (Incident Category) type HR
codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.3 - Incident
Use the Incident window to define IN (Incident) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.4 - Illness
Use the Illness window to define IL (Illness) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.5 - Body Part
Use the Body Part window to define (BP) Body Part HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.6 - Incident Cost Category
Use the Incident Cost Category window to define OC (Incident Cost Category)
type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.7 - Incident Cost Type
Use the Incident Cost Type window to define OT (Incident Cost Type) HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR85.8 - Accommodations
Use the Incident Follow Up Category window to define XX Type HR Codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.1 - Incident Follow Up Category
Use the Incident Follow Up Category window to define FA (Incident Follow Up
Category) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.2 - Incident Follow Up Type
Use the Incident Follow Up Type window to define FC (Incident Follow Up Type)
HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.3 - Incident Follow Up Outcome
Use the Incident Follow Up Outcome window to define FO (Incident Follow Up
Outcome) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.4 - Test Type
Use the Test Type window to define TT (Test Type) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.5 - Test Correspondence
Use the Test Correspondence window to define TL (Test Letter) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.6 - Test Source
Use the Test Source window to define TS (Test Source) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.7 - Test User Field 2
Use the Test User Field 2 window to define T2 (Test User 2) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.8 - Test User Field 3
Use the Test User Field 3 window to define T3 (Test User 3) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR86.9 - Test Eligibility Override Reason
Use the Test Eligibility Override Reason window to define TE (Test Exception
Reason) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.1 - Test Reason
Select the Test Reason window to define TA (Test Reason) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.2 - Test Notification Type
Use the Test Notification Type window to define TN (Test Notification) type
HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.3 - Test Refusal Reason
Use the Test Refusal window to define TF (Test Refusal Reason) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.4 - Incident Severity
Choose the Incident Severity window to define IE (Incident Severity) HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.5 - Incident User 2
Use the Incident User 2 window to define I2 (Incident User 2) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.6 - Incident User 3
Use the Incident User 3 window to define I3 (Incident User 3) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.7 - Grievance, Disciplinary Action Category
Use the Grievance, Disciplinary Action Category window to define GC
(Grievance, Disciplinary Action Category) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.8 - Grievance, Disciplinary Action Status
Use the Grievance, Disciplinary Action Status window to define GS (Grievance,
Disciplinary Action Status) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR87.9 - Grievance, Disciplinary Action Outcome
Use the Grievance, Disciplinary Action Outcome window to define GO
(Grievance, Disciplinary Action Outcome) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR88.1 - Grievance, Disciplinary Action Step Category
Use the Grievance, Disciplinary Action Step Category window to define GA
(Grievance, Disciplinary Action Step Category) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR88.2 - Grievance, Disciplinary Action Step Type
Use the Grievance, Disciplinary Action Step Type window to define GP
(Incident Category) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR88.3 - Grievance, Disciplinary Action Step Outcome
Use the Grievance, Disciplinary Action Step Outcome window to define GT
(Grievance, Disciplinary Action Step Outcome) type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR88.4 - HRCODES - Disability
Use the Disability Type window to define DI Type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR88.5 - HRCODES - Religion
Use the Religion Type window to define HR Type HR codes.
Updated Files
PCODES -
Referenced Files
HREMPUSF -
HRUSERFLDS -
PATHFIND -
PRSYSTEM -
HR90.1 - Comments
Use the Comments and Time Record Comments windows to type time record and
general comments about employees or applicants throughout the Lawson Human
Resources systems.
Press Define on any Comments or TRD Comments button to access this window.
Updated Files
APPLICANT - Contains the last comment sequence number, and is used to
validate the applicant.
PACOMMENTS - Contains comment records. The primary file updated by this
program.
PAEMPLOYEE - Contains the last comment sequence number for employee
comments.
Referenced Files
APPJOBHIST - Used to validate applicant job history records.
EMDEPEND - Used to validate employee dependents.
EMPLOYEE - Used to validate the employee.
HRSECLEV - Used to validate data item security.
INTERVIEW - Used to validate interview records.
OSHA - Used to validate OSHA incidents.
PAEMERGCNT - Used to validate emergency contact records.
PRSYSTEM - Used to validate the company.
REFERENC - Used to validate applicant reference records.
REVIEW - Used to validate review records.
HR90.2 - Payment Comments
Use the Payment Comments window to type comments you want to print on an
employee's payment. The comment prints on the employee's payment only if the
date in the Payment Date field matches the payment date.
Press Define on the PMT Comments button in any of the time record entry
screens to access this window.
Updated Files
PACOMMENTS - Contains comment records.
PAEMPLOYEE - Contains the sequence number of the last comment.
Referenced Files
EMPLOYEE - Used to validate the employee.
HRSECLEV - Used to validate user security for data items.
PRSYSTEM - Used to validate the company.
HR91.1 - Ethnicity
Use the Ethnicity window to define ET Type HR codes.
Updated Files
HRCTRYCODE -
Referenced Files
INSTCTRYCD -
HR91.2 - Name Title
Use the Name Title window to define PR Type HR codes.
Updated Files
HRCTRYCODE -
Referenced Files
INSTCTRYCD -
HR91.3 - Name Suffix
Use the Name Suffix window to define SU Type HR codes.
Updated Files
HRCTRYCODE -
Referenced Files
INSTCTRYCD -
HR99.1 - Messages
The Messages window displays error messages when more than one error message
applies to the error situation.
Updated Files
CKPOINT -
Referenced Files
None.
HREF.1 - Reference Selection Invoke
Updated Files
CKPOINT -
Referenced Files
APPLICANT -
REFERENC -
INVOKED Programs
HRFN
Calling Programs
HRS1
HRSC
HRFN.1 - Formatting Routines
Updated Files
CKPOINT -
Referenced Files
None.
Calling Programs
AC03
AC500
AC520
BN170
BN301
BN315
BN320
BN355
BN360
BN450
BN46
BN47
BN48
BN500
BN51
BN552
BN56
BN57
BN59
BN60
BN61
BN65
BN66
BN70
BN71
BN72
BN77
BN80
BN81
BN82
BN85
BS09
BS10
BS11
BS12
BS13
BS14
BS15
BS32
HAP2
HAP3
HAPL
HC01
HC02
HCAC
HCAG
HCCL
HCCP
HCEC
HCEM
HCEO
HCEX
HCGL
HCGN
HCJC
HCLO
HCOP
HCPL
HCPO
HCRV
HCSC
HCSH
HCST
HCSU
HCUF
HCUL
HCUN
HCYR
HEMD
HEMP
HEP2
HEP3
HEP4
HHSU
HOSH
HPAE
HPXG
HR07
HR115
HR12
HR135
HR14
HR15
HR165
HR17
HR180
HR305
HR541
HR55
HR65
HR70
HREF4
HRS1
HRSC
HS01
HS10
HS12
HS13
HS15
HS22
PA025
PA03
PA06
PA09
PA125
PA135
PA145
PA159
PA16
PA17
PA182
PA19
PA20
PA218
PA229
PA235
PA249
PA259
PA269
PA315
PA325
PA335
PA345
PA359
PA365
PA370
PA382
PA39
PA401
PA416
PA42
PA43
PA44
PA45
PA49
PA523
PA530
PA543
PA590
PA620
PA63
PA64
PA65
PA66
PA67
PA70
PA71
PA72
PA73
PA811
PA90
PA91
PR11
PR124
PR138
PR149
PR152
PR236
PR26
PR308
PR32
PR33
PR35
PR36
PR39
PR50
PR51
PR524
PR550
PR800
PR82
PR83
PR85
PR86
PR89
TA600
TA65
TA70
TA80
TM500
TM52
TM600
TM61
TM70
TM71
TR02
TR07
TR08
TR09
TR124
TR131
TR14
TR15
TR20
TR217
TR220
TR262
UK520
UK60
UK70
HRHI.1 - History Retrieval Routine
Updated Files
CKPOINT -
Referenced Files
HRHISTORY -
PRRATEHIST -
Calling Programs
BN315
BN32
BN450
BN651
BN71
BN72
BS13
BS14
BS15
BS32
HCEM
HR11
HR15
HR541
HR55
HR70
HRS10
HRSC
PA02
PA132
PA16
PA20
PA21
PA22
PA24
PA342
PA35
PA36
PA38
PA523
PA530
PA54
PA66
PR130
TR21
TR22
TR500
HRLO.1 - History Logging Routine
Updated Files
CKPOINT -
HRHISTORY -
PERSACTDTL -
PRRATEHIST -
Referenced Files
HISTERR -
Calling Programs
BN315
BN32
BN450
BN651
BN71
BN72
BS13
BS14
BS15
BS32
HR06
HR07
HR11
HR15
HR541
HRS14
HRSC
PA02
PA132
PA31
PA523
PA541
PR130
PR14
PR15
PR265
PR306
PR39
PR514
HRQC.1 - Required Code Selection Invoke
Updated Files
CKPOINT -
Referenced Files
REQCODE -
Calling Programs
HRS1
HRSC
HRS1.1 - Select Control
Updated Files
APPJOBHIST -
BNCHANGE -
BNGRPCHG -
CKPOINT -
EMPCODES -
HREMPUSF -
MILITARY -
PACOMMENTS -
PAEMPAPP -
PAEMPAPTST -
PAMEDICAL -
PERSACTION -
PERSGROUP -
PGEMPLOYEE -
Referenced Files
BENEFIT -
DEPTCODE -
EMPLOYEE -
EMSTATUS -
HRCTRYCODE -
HRSECLEV -
HRSUPER -
HRUSERFLDS -
INSTCTRYCD -
JOBCODE -
PADICT -
PADICT2 -
PAEMPLOYEE -
PAEMPPOS -
PAPOSITION -
PASCRTY -
PATHFIND -
PATSTSETUP -
PCODES -
PGSELECT -
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRSYSTEM -
PRTAXAUTH -
PWTITLE -
INVOKED Programs
HACV
HAP2
HRFN
HAP3
HAPL
HATC
HAXX
HBAC
HBFL
HCTC
HCUC
HCVO
HDCL
HDDC
HDPT
HEMD
HEMP
HEMS
HEP2
HEP3
HEP4
HFLP
HGDT
HGLM
HGLN
HGLS
HHSU
HINT
HJBC
HJCL
HOSH
HPAE
HPAT
HPCD
HPCL
HPCO
HPJR
HPLC
HPLM
HPLN
HPOS
HPRG
HPRO
HPRS
HPRX
HPSA
HPSG
HPXC
HPXG
HREF
HRHI
HRLO
HRQC
HSGD
HSGH
HVAL
HVTB
HWCC
IFCC
IFCU
IFCR
IFSG
IFOB
HRSC.1 - Select Control
Updated Files
APPJOBHIST -
BNCHANGE -
BNGRPCHG -
EMPCODES -
HREMPUSF -
MILITARY -
PACOMMENTS -
PAEMPAPP -
PAEMPAPTST -
PAMEDICAL -
PERSACTION -
PERSGROUP -
PGEMPLOYEE -
Referenced Files
BENEFIT -
DEPTCODE -
EMPLOYEE -
EMSTATUS -
HRCTRYCODE -
HRSECLEV -
HRSUPER -
HRUSERFLDS -
INSTCTRYCD -
JOBCODE -
PADICT -
PADICT2 -
PAEMPLOYEE -
PAEMPPOS -
PAPOSITION -
PASCRTY -
PATHFIND -
PATSTSETUP -
PCODES -
PGSELECT -
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRSYSTEM -
PRTAXAUTH -
PWTITLE -
INVOKED Programs
HACV
HAP2
HRFN
HAP3
HAPL
HATC
HAXX
HBAC
HBFL
HCTC
HCUC
HCVO
HDCL
HDDC
HDPT
HEMD
HEMP
HEMS
HEP2
HEP3
HEP4
HFLP
HGDT
HGLM
HGLN
HGLS
HHSU
HINT
HJBC
HJCL
HOSH
HPAE
HPAT
HPCD
HPCL
HPCO
HPJR
HPLC
HPLM
HPLN
HPOS
HPRG
HPRO
HPRS
HPRX
HPSA
HPSG
HPXC
HPXG
HREF
HRHI
HRLO
HRQC
HSGD
HSGH
HVAL
HVTB
HWCC
IFCC
IFCU
IFCR
IFSG
IFOB
HRST.1 - Formatting Routines
Updated Files
CKPOINT -
Referenced Files
None.
Calling Programs
HC01
HC02
HCAC
HCAG
HCCL
HCCP
HCEC
HCEM
HCEO
HCEX
HCGL
HCGN
HCJC
HCLO
HCMS
HCOP
HCPL
HCPO
HCRV
HCSC
HCSH
HCST
HCSU
HCUF
HCUL
HCUN
HCYR
PR296
HRSU.1 - Human Resources Set-Up
The Human Resources Setup window is presented in flowchart form. By choosing
the various buttons, you can transfer to the screens necessary to set up a
Human Resources company. You can also transfer to other systems that interface
with the Human Resources systems such as Payroll, Benefits, and Personnel
Administration.
Updated Files
CKPOINT -
Referenced Files
None.
HS10.1 - Direct Report Inquiry
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
HRSUPER -
JOBCODE -
PAPOSITION -
PATHFIND -
PRSYSTEM -
INVOKED Programs
HRFN
HSGD.1 - Pay Step Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PRSAGDTL -
PRSAGHEAD -
Calling Programs
HRS1
HRSC
HSGH.1 - Schedule Selection Invoke
Updated Files
CKPOINT -
Referenced Files
PRSAGHEAD -
Calling Programs
HRS1
HRSC
HVAL.1 - Value List Select Invoke
Updated Files
CKPOINT -
Referenced Files
None.
Calling Programs
HRS1
HRSC
HVTB.1 - Vendor Selection Invoke
Updated Files
CKPOINT -
Referenced Files
APVENTABLE -
Calling Programs
HRS1
HRSC
HWCC.1 - Workers Comp Class Selection Invoke
Updated Files
CKPOINT -
Referenced Files
WCCLASS -
Calling Programs
HRS1
HRSC
HR105 - Employee Audit Report
Run HR105 (Employee Audit Report) to produce a listing of all data item
changes made to fields designated to be logged in HR10.1 (Data Item
Attributes). This includes changes made through HR11.1 (Employee) or through
personnel actions.
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE - Contains employee information used for validating and printing.
HISTERR -
HRHISTORY - Used to retrieve the audit history.
HRSECLEV - Used to validate the security level of the employee for data
items.
PADICT - Used to get the dictionary item names of the logged field
changes.
PRRATEHIST - Used to retrieve the pay rate and salary history.
PRSYSTEM - Used to validate the entered company.
INVOKED Programs
HRFN
HR125 - Employee Audit Purge
Run HR125 (Employee Audit Purge) to delete records in the history files that
were created with HR11.1 (Employee) and PA13.1 (Multiple Positions). Refer to
the Human Resources Procedures Manual for more information on purging data.
In this form you have the option to purge history for all employees in an
employee group, for specified employees, or for all employees in the company.
You also have the option to include or exclude specific data items. Using the
Select button on the Data Items fields displays a list from which you can
select data items to include or exclude from the purge.
It is important to note that all specified data is purged. Review parameter
data before submitting the report. Lawson strongly recommends doing a backup
following your MIS procedures prior to running this report.
Updated Files
CKPOINT - The Universe file used for recovery.
HISTERR -
HRHISTORY - Used to delete employee history recorded tied to purged
records.
PRRATEHIST - Used to delete pay rate and salary information tied to purged
records.
Referenced Files
EMPLOYEE - Contains employee information used for validating and
printing.
PADICT - Used to get data item information from the dictionary.
PADICT2 - Used to get data item information from the dictionary.
PERSGROUP - Used to validate the employee group.
PGEMPLOYEE - Used to determine which employees are in the entered employee
group.
PRSYSTEM - Used to validate the entered company.
INVOKED Programs
HRFN
HR155 - Employee Group Update
Run HR155 (Employee Group Update) to create employee groups meeting the
parameters defined for the selected group.
After you define data items in HR55.1 (Employee Group Definition) and
selection criteria in HR55.3 (Employee Groups by Criteria), you must run HR155
(Employee Group Update) to initially create the group. When a change of any
kind is made to the employee group criteria, you must re-run HR155 to
recognize the change.
If you make a change to an employee through HR11.1 (Employee), or through a
personnel action, you do not have to re-run HR155. The system automatically
moves the employee into and out of the affected groups based on the change.
Updated Files
BNCHANGE - If the group change affects benefits, the Benefit Audit file
is updated with the benefit change.
BNGRPCHG - The Benefit Group Change file is updated with group changes
that affect benefits.
CKPOINT - The Universe file used for recovery.
PERSACTION -
PERSGROUP - Used to validate employee groups and reset the update flag
when you generate the employee group.
PGEMPLOYEE - Contains a record for each employee in the employee group
according to the selection criteria defined in HR55.1 (Employee
Group Definition).
Referenced Files
BENEFIT - Used to determine if employee benefits exist.
DEPTCODE - Used to validate the department.
EMPCODES - Used to validate the subject.
EMPLOYEE - Contains employee information which is compared with the
selection criteria of the employee group to determine if the
employee can be included in the group.
EMSTATUS - Used to validate the employee's status.
HRCTRYCODE -
HREMPUSF - Used to validate user fields.
HRSUPER - Used to validate the supervisor.
INSTCTRYCD -
JOBCODE - Used to validate the job code.
PADICT - Used to retrieve data item information from the dictionary.
PADICT2 -
PAEMPAPP -
PAEMPLOYEE - Contains additional employee information which is compared
with the selection criteria of the employee group to determine
if the employee can be included in the employee group.
PAEMPPOS - Used to determine if an employee has been assigned a position
included in the selection criteria if positions are used as
criteria
PAPOSITION -
PATHFIND - Used to access HR codes that have been used as selection
criteria for employee groups.
PCODES - Used to validate HR codes.
PGSELECT - Used to determine the selection criteria for an employee group.
PRSAGDTL - Used to get the pay rate for a step and grade employee.
PRSAGHEAD -
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company.
PRTAXAUTH - Used to validate the tax authority.
INVOKED Programs
HRFN
HRHI
HR170 - HR Writer Report Request
Run HR170 (HR Writer Report Request) to generate reports defined in the HR65
screens (HR Writer).
You can generate a specific report by selecting a report in the Title field;
you can generate a set of titles grouped by frequency by selecting a frequency
in the Frequency field; or you can generate all titles for a given author by
leaving the Frequency and Title fields blank.
Reports are generated based on parameters defined in HR65, however, several
run-time selection parameters are available in HR170 to further define
population and detail data. To be included in the report, an individual must
meet both the criteria established in HR65 and any run-time parameters defined
in this screen.
The drill down feature is available in HR170 (HR Writer Report Request). For
more information, see Getting Started.
Updated Files
CKPOINT -
PERSACTION -
Referenced Files
APPJOBHIST - Used to access applicant job history records.
APPLICANT - Used to access applicant information.
ATTENDCODE - Used to access attendance code information.
ATTENDHIST - Used to access topic AH (Attendance History) records.
BANKFILE - Used to access the bank account number.
BENEFIT - Used to access topic BN (Benefit) information.
BNCOVOPT -
BNINVEST - Used to access employee benefit history information.
CODA - Used to access employee CODA account balances.
COMPHIST - Used to access compensation history information.
DEDCODE - Used to access deduction information.
DEPTCODE - Used to access the department.
EMACHDEPST - Used to access topic AD (ACH Deposit) information.
EMDEDMASTR - Used to access topic DM (Deduction Master) information.
EMDEPEND - Used to access topic DP (Dependents) information.
EMPACHDIST - Used to access topic AP (ACH Payments) information.
EMPAUTO - Used to access topic AU (Automobile) information.
EMPCODES - Used to access topic ED (Education), SK (Skills), CE
(Certification), RL (Relocation), and CP (Company Property)
information.
EMPFLEXDOL - Used to access topic FX (Flex Dollars) information.
EMPFLEXREM - Used to access topic FR (Flex Dollars Remaining) information.
EMPINVEST - Used to access topic DC (Defined Contributions)information.
EMPLOYEE - Used to access topics E1 through E8, EM (Employee
Miscellaneous), EP (Employee Positions), and GE (General
Employee) information.
EMPVISA - Used to access topic TV (Travel) information.
EMSTATUS - Used to access the employee status code.
EMTAMASTR - Used to access topics TA (Time Accrual), TD (Time Accrual
Detail), and TS (Time Accrual Summary) information.
EMTATRANS - Used to access time accrual transactions.
EMTATRNSUM - Used to access a summary of transactions that occurred during
the year.
HRCTRYCODE -
HRDEPBEN - Used to access dependent benefit information.
HREMPUSF - Used to access HR code and user field information.
HRHISTORY - Used to retrieve the value of a field based on the given data.
HRSECLEV - Used to validate employee security level for data items.
HRSUPER - Used to validate the supervisor.
HRUSERFLDS - Used to display user fields.
INSTCTRYCD -
INTERVIEW - Used to access topic IV (Interview) information.
JOBCLASS - Used to access job class information.
JOBCODE - Used to access topic JC (Job Code) information.
MILITARY - Used to access topic MI (Military) information.
OSHA - Used to access topic OS (OSHA) information.
PADICT - Used to access data item information from the dictionary.
PADICT2 - Used to access data item information from the dictionary.
PAEMERGCNT - Used to access topic EC (Emergency Contact) information.
PAEMPAPP -
PAEMPLOYEE - Used to access topics E1 through E8 and GE (General Employee)
information.
PAEMPPOS - Used to access topic PH (Position History) information.
PAJOBREQ - Used to access topic RQ (Job Requisition information.
PAMEDICAL - Used to access topic MD (Medical) information.
PAPOSITION - Used to access topic EP (Employee Position) information.
PAREQAPP - Used to access topic RQ (Job Requisitions) information.
PAREQCOST - Used to access topic RC (Requisition Costs) information.
PAREQLOG - Used to access topic RH (Requisition History) information.
PAREQOFFER - Used to access topic RO (Requisition Offer) information.
PASCRTY - Used to check security at the field level.
PATHFIND - Used to determine if HR codes or user fields have been used as
selection criteria for employee groups.
PAYDEDUCTN - Used to access topic PD (Payment Deductions) information.
PAYMASTR - Used to access topics PM (Payment Master), PD (Payment
Deductions), PW (Payment Wages, and AP (ACJ Payments
information.
PAYSUMGRP - Used to validate the pay summary group.
PCODES - Used to access various code descriptions.
PERSACTHST - Used to retrieve the value of a field based on the given data.
PERSGROUP - Used to validate employee groups.
PGEMPLOYEE - Used for employee group inquiries.
PLAN - Used to access benefit plan information for topics BN
(Benefits) and FX (Flex Dollars).
PLANMASTER - Used to access time accrual plan information for topics TA
(Time Accrual), TD (Time Accrual Detail), and TS (Time Accrual
Summary).
PRCHECK - Used to access topic PM (Payment Master) information.
PRDISTRIB - Used to access topic GL (Payroll GL Distributions) information.
PREMDEDHST - Used to access topic DH (Monthly Deduction History)
information.
PREMPSTATE - Used to access additional state information.
PRPAYCODE - Used to access pay code information.
PRRATEHIST - Used to access pay rate and salary history information.
PRRATES - Used to access alternate pay rates.
PRSAGDTL - Used to access pay rates for step and grade employees.
PRSAGHEAD -
PRSTATE - Used to validate the state code.
PRSYSTEM - Used to validate the company or process level.
PRTAXAUTH - Used to access tax authority information for topic E1
(Employee Master).
PRTAXGRP - Used to access taxing authority information for topic E1
(Employee Master).
PRTIME - Used to access the employee's pay and hours.
PRWEEKS - Used to access the employee's weeks worked.
PSGRELATE - Used to determine if the pay summary group is linked to a pay
class.
PWCOMPUTE - Used to perform compute statements.
PWSELECT - Used to determine selection criteria.
PWTITLE - Used to validate the title and to retrieve format and
selection parameters.
QUARTDED - Used to access topic QD (Quarterly Deductions) information.
QUARTWAGE - Used to access topic QW (Quarterly Wages) information.
REFERENC - Used to access RF (References) information.
RESTRANS - Used to access topic RS (Spending Account Transactions)
information.
REVIEW - Used to access topic RV (Reviews) information.
TIMERECORD - Used to access time record information.
VESTHOURS - Used to access employee vested hours in defined contribution
and defined benefit plans.
VESTSCHDDT - Used to validate the vesting schedule.
INVOKED Programs
HRFN
HRHI
HR200 - Company Listing
Run HR200 (Company Listing) to provide a listing of parameters defined for
the company selected.
Updated Files
CKPOINT -
Referenced Files
BANKACCT - Used to access bank account information.
BANKFILE - Used to access the bank account number and the general ledger
cash account.
CUCODES -
DCCLASS - Used to access deduction class information.
GLADDRESS -
GLCHART - Used to validate the general ledger chart.
GLSYSTEM - Used by the routines of the General Ledger system.
INSTCTRYCD -
PAYCLASS - Used to access pay class information.
PCODES -
PERSACTYPE -
PRSYSTEM - Contains company information used for validating entered
companies and for printing reports.
INVOKED Programs
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
HR201 - Process Level Listing
Run HR201 (Process Level Listing) to provide a listing of process level
parameters for each of the process levels defined for the selected company.
Updated Files
CKPOINT -
Referenced Files
BANKACCT - Used to retrieve bank account information.
BANKFILE - Used to access the bank account number and the general ledger
cash account.
CUCODES -
INSTCTRYCD -
PRSYSTEM - Used to validate the company. This file also contains the
process level information.
INVOKED Programs
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
HR202 - Department Listing
Run HR202 (Department Listing) to provide a list of departments defined for
the selected company. The report breaks by process level.
Updated Files
CKPOINT -
Referenced Files
DEPTCODE - Contains department information.
DEPTSEGBLK -
PRSYSTEM - Used to validate the company.
INVOKED Programs
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
HR203 - Employee Status Code Listing
Run HR203 (Employee Status Codes Listing) to provide a listing of employee
statuses defined for the company. The listing includes the corresponding
payment status.
Updated Files
CKPOINT -
Referenced Files
EMSTATUS - Contains employee status information.
PRSYSTEM - Used to validate the company.
HR204 - HR Code Listing
Run HR204 (HR Code Listing) to provide a listing of HR codes, user fields, or
both. You can generate a listing of active, inactive, or all HR codes and user
fields. Valid values are listed for each of the HR codes and user fields.
Updated Files
CKPOINT -
Referenced Files
HRUSERFLDS - Used to access user field information.
INSTCTRYCD -
PCODES - Contains HR codes information, and is the primary file
referenced by this program.
PCODESDTL -
INVOKED Programs
HRFN
HR205 - Job Class Listing
Run HR205 (Job Class Listing) to provide a listing of job classes defined for
the selected company.
Updated Files
CKPOINT -
Referenced Files
JOBCLASS - Contains job class information, and is the primary file
referenced by this program
PRSYSTEM - Used to validate the company.
HR206 - Job Code Listing
Run HR206 (Job Code Listing) to provide a listing of job codes established in
HR06.1 (Job Codes). Three separate listings are available:
- Job Code Listing,
- Job Code History Listing, and
- Salary Range Listing.
You can run the program to print all listings or one or two at a time.
Updated Files
CKPOINT -
Referenced Files
HRHISTORY - The HR History file is accessed to retrieve the logged history.
JOBCODE - Contains the job code information, and is the primary file
referenced by this program.
PADICT - Used to retreive log records.
PRSAGDTL - The Personnel Action Detail file is accessed to retrieve
salary ranges from pay schedules.
PRSAGHEAD - The Step and Grade Schedule Header file is accessed to
retrieve salary schedule information.
PRSYSTEM - Used to validate the company.
INVOKED Programs
HRFN
IFAC
ACAC
IFCR
IFSG
IFCU
IFAU
SLSE
SLSU
HR207 - Supervisor Listing
Run HR207 (Supervisor Code Listing) to provide a listing of supervisor
information. You can choose from four listings:
- Supervisor Listing,
- Supervisor History,
- Supervisor Audit Listing, and
- Audit; No Reports To
The Supervisor Listing shows the supervisors, effective dates, statuses,
employees, individual to whom each supervisor reports, and supervisor user
fields.
The Supervisor History shows supervisor code changes from the history file.
The Supervisor Audit Listing shows supervisors with active supervisor codes
who
- are not linked to any employees on HR07.1 (Supervisor),
- are linked to terminated employees on HR07.1, or
- have no active employees reporting to them on HR11.1 (Employee) or PA13.1
(Multiple Positions).
The Audit; No Reports To identifies any active supervisor codes that have no
one reporting to them.
The Supervisor Audit Listing and Audit; No Reports To options automatically
create a comma-separated value (CSV) file that lets you make changes and then
reload the file using HR507 (Supervisor Conversion).
You can create a CSV file for the Supervisor Listing and the Supervisor Audit
Listing.
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE - Used to validate the employee.
HRHISTORY - The HR History file is accessed to retrieve supervisor history.
HRSUPER - Used to retrieve the supervisor's name.
PADICT - Used to retrieve log records.
PATHFIND -
PRSYSTEM - Used to validate the company.
INVOKED Programs
HRFN
HR208 - Processing Group Listing
Run HR208 (Processing Group Listing) to produce a listing of processing
groups defined for the company.
Processing groups are used to identify a group of process levels for payroll
cycle processing.
Updated Files
CKPOINT -
Referenced Files
PRPROCGRP - The Payroll Process Group file is accessed to retrieve
processing groups for process levels.
PRSYSTEM - The HR Company and Process Levels file is accessed to retrieve
company information.
HR209 - User Data Item Security Listing
Run HR209 (Field Level Security Listing) to produce a listing of user ID's
and their associated field level security.
Updated Files
CKPOINT -
Referenced Files
HRSECLEV - Used to validate the security level.
HR210 - Data Item Attribute Listing
Run HR210 (Data Item Attribute Listing) to provide a listing of the
attributes for user fields, topics, or both. You can list user fields for
employees, applicants, and positions.
The attributes you can define for data items are whether the update of a data
item requires a personnel action, whether the data item is required, whether
the value change of a data item creates a history record, and the security
level of the data item. Data item attributes are maintained in HR10.1 (Data
Item Attributes).
Updated Files
CKPOINT -
Referenced Files
HRPOSFLDS -
HRUSERFLDS -
PADICT - Contains the data item attributes, and is the primary file
referenced by a program
PADICT2 - The HR Systems Data Dictionary Detail file is accessed to
retrieve the data item attributes. It is a primary file
referenced by this program.
PASCRTY - Used for data item security.
PRSYSTEM - Used to validate the company.
HR211 - Employee Listing
HR211 (Employee Listing) provides three options:
Choose Option 1 to produces a report from the information defined in HR11.1
(Employee) for each employee who meets the report parameters defined on the
screen. You can also choose to include employee user fields, alternate rates,
and comments on the report.
Choose Option 2 to produce an employee name and address list using the Home
Address fields information in the Address window of HR11.1 for employees who
meet the report parameters entered on the screen.
Choose Option 3 to produce an employee name and address list in a mailing
label format (three across, 3 1/2" x 15/16" standard labels). The information
in the Home Address fields in the Address window of HR11.1 prints on the
labels.
Updated Files
CKPOINT -
Referenced Files
CUCODES -
DEDCODE - Used to validate deductions.
DEPTCODE - Used to retrieve the department description.
EMDEDMASTR - Used to retrieve employee deduction information.
EMPLOYEE - Contains information about the employee, and is the primary
file referenced by this program.
EMSTATUS - Used to retrieve the employee status.
HRCTRYCODE -
HREMPUSF - Used to access employee user field data.
HRSECLEV - Used to access the employee's security level for data items.
HRSUPER - Used to retrieve the employee's supervisor.
HRUSERFLDS - Used to validate user fields and HR codes.
INSTCTRYCD -
JOBCODE - Used to retrieve employee job code information.
PACOMMENTS - Used to access employee comments.
PAEMPLOYEE - Used to retrieve additional employee information.
PAPOSITION - Used to validate the position.
PATHFIND - Used to retrieve values for certain fields.
PCODES - Used to retrieve various code descriptions.
PGEMPLOYEE - Used to determine if an employee is assigned to an employee
group.
PREMPSTATE - Used to retrieve additional state information.
PROVERTIME - Used to retrieve employee pay plan information.
PRRATES - Used to retrieve alternate pay rates.
PRSAGDTL - Used to retrieve the rate of pay for step and grade employees.
PRSAGHEAD - Used to access the step and grade schedule.
PRSYSTEM - Used to validate the company and to retrieve the process level
description.
PRTAXAUTH - Used to retrieve employee tax authority information.
PRTAXGRP - Used to retrieve an employee's tax group.
INVOKED Programs
ACAC
IFCR
IFSG
IFCU
HRFN
IFAC
IFAU
SLSE
SLSU
HR212 - Employee Security Listing
Run HR212 (Employee Security Listing) to provide a listing of employees and
their respective process level, department and security class. You can run the
report for a company, process level, or department.
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE - Contains the employee's security class, and is the primary
file referenced by this program
HRSECLEV - Used to validate the employee's security level for data items.
PRSYSTEM - Used to validate the company.
INVOKED Programs
HRFN
HR213 - Dependent Listing
Run HR213 (Dependent Listing) to provide a listing of employee dependent
information. You can run the report to include dependents of employees meeting
various selection criteria.
Updated Files
CKPOINT -
Referenced Files
DEPTCODE - Used to access the department name.
EMDEPEND - Contains the dependent information, and is the primary file
referenced by this program
EMPLOYEE - Used to access employee information.
EMSTATUS - Used to validate employee status.
HRSECLEV - Used to validate the employee's security level for data items.
HRSUPER - Used to retrieve the employee's supervisor.
INSTCTRYCD -
PACOMMENTS - Used to retrieve comments regarding employee dependents.
PAEMPLOYEE - Used to access employee information.
PCODES - Used to validate various code descriptions.
PERSGROUP - Used to validate the employee group.
PGEMPLOYEE - Used to determine which employees are in an employee group.
PRSYSTEM - Used to validate the company.
INVOKED Programs
HRFN
HR230 - Correspondence Tracking Listng
Updated Files
CKPOINT -
Referenced Files
HRCORRESP -
PRSYSTEM -
INVOKED Programs
HRFN
HR255 - Employee Group Listing
Run HR255 (Employee Group Listing) to produce a listing of employee groups
for the company.
Employee groups are used to group employees with common criteria. Employee
groups are defined in HR55.1.
Updated Files
CKPOINT -
Referenced Files
EMPLOYEE -
PERSGROUP - The Personnel Group Header file is accessed to verify the
employee group and to retrieve the employee group description.
PGEMPLOYEE - The Employee Group Employees file is accessed to retrieve the
employees in a group. The file is the primary file referenced
by this program.
PRSYSTEM - The HR Company and Process Levels file is accessed to verify
the company.
INVOKED Programs
HRFN
HR403 - Country-Specific HR Code List
Run HR403 (Country-Specific HR Code List) to list the codes for each country.
Updated Files
CKPOINT -
Referenced Files
HRCTRYCODE -
INSTCTRYCD -
HR507 - Supervisor Conversion
Run HR507 (Supervisor Conversion) to load supervisor data from a non-Lawson
system into HR07.1 (Supervisor) in the Lawson Human Resources system. This
program takes fields from a comma-separated value (CSV) file and updates the
associated supervisor files as if the supervisor was added on HR07.1.
Use the Add function in the CSV file only for initial supervisor creation.
Use the Change function in the CSV file to update existing supervisor data
with data from a non-Lawson system.
The program loads all supervisor fields found in HR07.1 and performs all the
edits of HR07.1. If the record has errors, an error message prints on the
report.
Planning considerations:
1. Decide if you will convert reports to data. Data in this field can be used
for hierarchical structure reporting relationships.
Supervisor records are processed and printed in the order they are found in
the CSV file. If converting reports to data, the records should be sorted in
hierarchical order (e.g. The CEO supervisor code should be converted before
the SRVP supervisor code if SRVP reports to CEO).
2. Decide if you will attach employees to converted supervisor data.
If supervisor codes are converted before converting employees, the process
may be a two step process:
- Run HR507 to add supervisor codes without employee numbers.
- After converting employee records, run HR507 again sending change records
which include employee numbers.
3. Decide if you want supervisor data changes to be logged to history. This
history can be used in ad hoc reports.
HR507 (Supervisor Conversion) updates the following files:
HRSUPER
HRHISTORY (If fields are logged to history)
Before you run HR507:
- Be sure company information is defined in HR00.1 (Company).
- Be sure employees are defined in HR11.1 (Employee).
- Be sure data item attributes are defined in HR10.1 (Data Item Attributes).
In addition, supervisor fields that should be logged to history need to be
flagged in HR10.1.
- Be sure supervisor user codes (S1 - S5) are defined in HR04.1 (HR Codes
Setup).
Workfile Name:
SUPLOADCSV
To verify data:
Run HR207 (Supervisor Listing).
Updated Files
CKPOINT -
HRSUPER -
Referenced Files
EMPLOYEE -
PASCRTY -
PATHFIND -
PCODES -
PRSYSTEM -
INVOKED Programs
HRFN
HRLO
IFOB
HR511 - Employee Conversion
Run HR511 (Employee Conversion)
- to convert employee data from a non-Lawson system into HR11.1 (Employee) in
the Lawson Human Resources system, and
- to convert current Level 2 through Level 5 position and job records into
PA13.1 (Multiple Positions, Jobs). Current records are records that do not
have an end date.
This program takes fields from a comma-separated value (CSV) file and updates
the associated employee files as if the employee was added on HR11.1 and
PA13.1.
Use the Add function in the CSV file only for initial employee creation. If
an employee record already exists with the same employee number, the system
overrides the original employee record.
Use the Change function in the CSV file to update existing employee data,
such as deductions, benefits, personnel actions, and so on, with data from a
non-Lawson system.
The program loads all employee fields found in HR11.1 and PA13.1 and performs
all the edits of HR11.1 and PA13.1. If the record has errors, an error
message prints on the report. The program allows creation of one automatic
deposit account to be used as the default ACH record.
Minimum Required Fields --
- Function Code
- Company
- Employee Last Name
- Employee First Name
- Employee Number (The Employee Number is required if the Auto Employee Flag
is set to No. The Auto Employee Flag is set in HR00.1 (Company).
Workfile name:
Emploadcsv
Notes for using Effective Dates
-------------------------------
The PEP-EFFECT-DATE determines when a position or job takes effect. The
PEP-EFFECT DATE is always used--even if you do not use formal positions. You
can view the effective date on HR11.1 (Employee).
The Personnel Administration system uses the HR511 PEP-EFFECT-DATE field to
determine:
- Whether the position is active. If a position is being converted, the
position needs to be an active position in the Position (PAPOSITION) file as
of this effective date. You can use PA02.1 (Position) to determine whether a
position is active.
- Whether the corresponding schedule, grade, and/or step, if being converted,
exist as of the effective date. If a schedule, grade and/or step are being
converted, then the corresponding record needs to exist as of this effective
date. You can use PA95.1 (Grade Range Schedule) or PR16.1 (Step and Grade
Schedule) to determine the effective date of the grade range schedule and step
and grade schedule.
- Whether a pay plan in the Overtime Pay Plan (PROVERTIME) file exists as of
the effective date. If pay plan is being converted, a record must exist as of
this effective date. You can view the pay plan date in PR21.1 (Pay Plan).
- Whether it is appropriate for an employee with a payment status of NN (No
Pay/No Benefits) or NB (No Pay/Benefits) to have time records. If employees
payment status changes to NN or NB, and time records exist with a date after
than effective date, then an error will occur. You can view an employees
payment status on HR11.1 (Employee).
The HR511 PEP-EFFECT-DATE field also updates the following:
1. The Employee Multiple Pos, Jobs (PAEMPPOS) file.
If you use the Personnel Administration system, the this file is used, even
if you do not use formal positions. You can view information from the PAEMPOS
file in PA13.1 (Multiple Positions, Jobs).
When records are created in the PAEMPPOS file the following occur:
- If the most recent PAEMPOS date is earlier than the PEP-EFFECT-DATE, then a
new PAEMPOS record with this EFFECT-DATE is created. An end date
(PEP-EFFECT-DATE minus 1) is calculated and written to the prior PAEMPOS
record.
- If the most recent PAEMPOS date has the same date as the PEP-EFFECT-DATE,
then PAEMPOS record is changed.
- If most recent PAEMPOS date is later than the PEP-EFFECT-DATE, then that
PAEMPOS record is changed and a retroactive PAEMPOS audit record is created.
In addition, if a pay step is used, the Personnel Administration system uses
PEP-EFFECT-DATE to retrieve the correct pay rate and update the PAEMPOS file.
2. The HR History (HRHISTORY) file.
The HRHISTORY EFFECT-DATE field is updated for any fields logged to history.
History is logged if you select Yes in the Update History field of HR511 and
if you selected Yes in the History fields of HR10.1 (Data Item Attributes).
You can view the HRHISTORY-EFFECT DATE on PA54.1 (Employee History
Correction) or by using the Drill Around feature.
3. The Employee Payrate History (PRRATEHIST) file.
The PRRATEHIST EFFECT-DATE is updated if pay rate is logged to history.
History is logged if you select Yes in the Update History field of HR511 and
if you selected Yes in the History fields of HR10.1 (Data Item Attributes).
You can view the HRHISTORY-EFFECT DATE on PA54.1 (Employee History
Correction) or by using the Drill Around feature.
4. The deduction start date if required deductions are created.
The PEP-EFFECT-DATE is used as the start date for the deduction.
You can view the deduction start date on PR14.1 (Employee Deduction).
5. The Benefit Changes (BNCHANGE) file.
If employee group membership changes, then the PEP-EFFECT-DATE is written to
the Benefit Changes (BNCHANGE) file. You can view benefit changes in BN32.1
(Employee Benefit Changes).
Updated Files
BNCHANGE -
BNGRPCHG -
CKPOINT -
EMDEDMASTR -
EMPLOYEE -
EMTAMASTR -
HRHISTORY -
HRSUPER -
PAASSIGNED -
PAEMPAPP -
PAEMPLOYEE -
PAEMPPOS -
PAPEPAUDIT -
PAPOSCHG -
PATHFIND -
PAYMASTR -
PERSACTDTL -
PERSACTHST -
PERSACTION -
PERSGROUP -
PGEMPLOYEE -
PRSYSTEM -
PRTAXGRP -
STANDTIME -
TIMERECORD -
Referenced Files
ACACCTCAT -
BENEFIT -
CUCODES -
DEDCODE -
DEPTCODE -
EMDEPEND -
EMPCODES -
EMPFLEXDOL -
EMSTATUS -
GLINTCO -
HISTERR -
HRCTRYCODE -
HREMPUSF -
HRHISTORY -
HRSECLEV -
INSTCTRYCD -
JOBCODE -
ONETMDED -
PABUDGET -
PADICT -
PADICT2 -
PAINSTRUCT -
PAPOSITION -
PAPOSRULE -
PASCRTY -
PAYDEDUCTN -
PCODES -
PGSELECT -
PLAN -
PLANMASTER -
PREMDEDHST -
PROVERTIME -
PRQUALIFY -
PRRATEHIST -
PRRATES -
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRTAXAUTH -
PRTAXGRP -
PRTAXLEVY -
REQCODE -
INVOKED Programs
ACAC
IFCR
IFSG
IFCU
HRFN
HRHI
HRLO
IFAC
IFAU
SLSE
SLSU
IFCC
IFOB
HR513 - Dependent Conversion
Run HR513 (Dependent Conversion) to load dependent data from a non-Lawson
system into HR13.1 (Dependent) in the Lawson Human Resources system. This
program takes fields from a comma-separated value (CSV) file and updates the
associated dependent files as if the employee was added on HR13.1.
Use the Add function only for initial dependent creation. Use the Change
function to update existing dependent data.
Use the Delete function to delete dependent records added in error. Note: The
Delete function is not intended as a purge program.
The program loads all dependent fields found in HR13.1 and performs all the
edits of HR13.1. If the record has errors, an error message prints on the
report.
The following files are updated by the conversion:
Database File Description Database File Name
------------------------- ------------------
Employee Dependent Information EMPDEPEND
Employee Personnel Comments PACOMMENTS
Employee Personnel Information PAEMPLOYEE
Employee Flex Dollars Remaining EMPFLEXREM
Employee Investments EMPINVEST
Employee EMPLOYEE
Dependent Benefits HRDEPBEN
Standard Time Record STANDTIME
Before you run HR513:
- Be sure employees are defined in HR11.1 (Employee).
- Be sure dependent code (DC) values are defined in HR01.1 (HR Codes). (The
dependent code is an HR code which indicates the relationship between the
employee and the dependent.)
- Be sure primary care physician code (PC) values are defined in HR Codes.
Workfile name:
DEPLOADCSV
To verify data:
Run HR213 (Dependent Listing).
Updated Files
CKPOINT -
DEPBEN -
EMDEPEND -
PACOMMENTS -
PAEMPLOYEE -
Referenced Files
DEPBEN -
EMPLOYEE -
HRDEPBEN -
HRSECLEV -
PCODES -
PRSYSTEM -
INVOKED Programs
HRFN
HR514 - Alternate Rates Conversion
Run HR514 (Alternate Rates Conversion) to import alternate rate information
from a comma-separated value (CSV) file into HR14.1 (Alternate Rates).
Planning considerations
- Current and/or historical alternate rates can be converted.
- Alternate rates can be tied to process levels, departments, job codes,
positions, pay codes or any combination of them.
- If converting a historical rate that is tied to a position, the position
must exist for the effective through end date range.
Before you convert alternate rates:
- Be sure employee records exist in HR11.1 (Employee).
- Be sure the following values, if used, are defined:
- Pay Code (PR20.1)
- Process Level (HR01.1)
- Department (HR02.1)
- Job Code (HR06.1)
- Position (PA02.1)
If you use positions, the positions need to be defined for the date range
being converted.
The program processes and prints records in the order in which they are found
on the CSV file. The program edits records as if they were directly typed into
HR14.1. Any errors are written out to a new CSV file.
HR514 updates the following database files:
Database File Description Database File Name
------------------------- ------------------
*Employee EMPLOYEE
Alternate Pay Rates PRRATES
*updates a flag that indicates whether alternate rates exist
Workfile name:
HR514CSV
To verify converted data:
- Run HR211 (Employee Listing).
Updated Files
CKPOINT -
EMPLOYEE -
PRRATES -
Referenced Files
DEPTCODE -
HRSECLEV -
JOBCODE -
PAPOSITION -
PAPOSRULE -
PASCRTY -
PRPAYCODE -
PRSYSTEM -
INVOKED Programs
HRFN
IFCC
HR515 - User Field Conversion
Run HR515 (User Field Conversion) to Convert applicant, employee, or position
user field information from a non-Lawson system.
This program takes fields from a comma-separated value (CSV) file and
updates the associated employee, applicant, or position files. Edits are
performed as if the changes were made online.
Use the Add function in the CSV file for initial user field creation.
Use the Change function in the CSV file to update existing employee,
applicant, or position user field data.
Planning Considerations:
1. Determine the types of records you will convert. Options are:
- Applicant User fields
- Employee User fields
- Position User fields
Note: Only one of these types can be converted per conversion.
2. If loading applicant or employee data, valid user fields must be set up in
HR04. If loading position data, valid user fields must be set up in PA04.
Effective and End dates are utilized when converting position user fields. If
left blank, the user field data will be associated with the most recent
position effective/end date.
3. Determine if you want to update history.
Before you run HR515:
- Ensure companies are defined in HR00.1 (Company).
- Ensure employees are defined in HR11.1 (Employee).
- Ensure Applicants are defined in PA31.1 (Applicant) if you are converting
applicant user fields.
- Ensure positions are defined in PA02.1 (Position) if you are converting
position user fields.
- Ensure user fields are defined in HR04.1 (HR Code Setup).
- Ensure position user fields are defined in PA04.1 (User Field Setup) if you
are converting positions.
The following database files are updated by the conversion:
Database File Description Database File Name
------------------------- ------------------
Employee/Applicant User Fields HREMPUSF
Position User Fields HRPOSUSD
*History HRHISTORY
*updated if user fields are logged to history.
Workfile name:
USFCSV
To verify data, run the following reports:
- HR211 (Employee Listing)
- PA231 (Applicant Profile)
- PA202 (Position Listing)
Note: HR515 also has report output.
Updated Files
CKPOINT -
HREMPUSF -
HRPOSUSD -
Referenced Files
APPLICANT -
CUCODES -
EMPLOYEE -
HRPOSFLDS -
HRPOSVAL -
HRSECLEV -
HRUSERFLDS -
PAPOSITION -
PCODES -
PRSYSTEM -
INVOKED Programs
HRFN
HRLO
IFCC
IFCR
IFSG
IFCU
HR521 - Employee History Conversion
Use HR521 (Employee History Conversion) to take information from a
comma-separated value (CSV) file and update personnel action history or
employee history. The program creates a history of changes to the employee
without updating the employee's record.
If you use the LAWSON INSIGHT Personnel Administration system, you can
convert history for job or position levels 1 through 5.
This program can be used to create history for any fields of employee master,
deduction master, or user fields.
For each record in the CSV file, you must include the field number and type
of the data item in Employee History that was changed. The data items in the
Human Resources History, their number and type are listed in the Human
Resources History Contents in Chapter 4: System Logic of the Human Resources
Procedures Manual. History may be loaded for any fields on the topics E1-E8
and EP (with the exception of the company number and employee number).
Planning considerations:
1. Determine the records you will convert.
- Determine if you will convert personnel action history or only employee
history. If you choose to create personnel action history, you have a
personnel action code on each record.
- When personnel action history is created, the file holding employee
history, HRHISTORY, is automatically created. Personnel action history is just
like the history created when you perform a personnel action using Individual
Action (PA52.1). Employee history records those changes made directly to
Employee (HR11).
2. Define test samples.
If you are loading personnel action data, it is recommended that you use a
sample including several types of actions.
Before you run HR521:
- Ensure employees are defined in HR11.1 (Employee).
The following files are updated by the conversion:
- HRHISTORY
Workfile name:
HR521CSV
To verify data:
- Run a report of the Employee Audit Report (HR105) for the date of the
changes. Use the date the conversion programs run.
Updated Files
CKPOINT -
PERSACTDTL -
PERSACTHST -
Referenced Files
CUCODES -
EMPLOYEE -
HISTERR -
HRSECLEV -
JOBCODE -
PADICT -
PERSACTION -
PERSACTYPE -
PRSYSTEM -
INVOKED Programs
HRFN
HRHI
HRLO
IFCC
IFCR
IFSG
IFOB
HR700 - Currency Update Program
Run HR700 (Currency Update Program) to associate a currency with amount
fields that hold currency in the Human Resources and Personnel Administration
systems.
Important: You can run HR700 more than once; however each time you run HR700,
the program will only currency amount fields that do not have an associated
currency.
Updated Files
APPJOBHIST -
APPLICANT -
BNCHANGE -
BNGRPCHG -
CKPOINT -
EMPCODES -
EMPLOYEE -
FLEXPLAN -
HISTERR -
HREMPUSF -
HRHISTORY -
HRPOSUSD -
JOBCODE -
MILITARY -
OSHA -
PABUDGET -
PACOMMENTS -
PACOST -
PAEMPAPP -
PAEMPAPTST -
PAEMPCOSTS -
PAEMPPOS -
PAGRDI -
PAINCICOST -
PAJOBREQ -
PAMEDICAL -
PAMODOPT -
PAPOSITION -
PAREQCOST -
PAREQOFFER -
PASCOST -
PATSTSETUP -
PERSACTION -
PERSGROUP -
PGEMPLOYEE -
PLAN -
PRRATEHIST -
PRRATES -
PRSAGDTL -
PRSAGHEAD -
PRSYSTEM -
Referenced Files
BENEFIT -
CUTABLE -
DEPTCODE -
EMSTATUS -
GLSYSTEM -
HRCTRYCODE -
HRPOSFLDS -
HRSECLEV -
HRSUPER -
HRUSERFLDS -
INSTCTRYCD -
PACOURSE -
PADICT -
PADICT2 -
PAEMPLOYEE -
PASCRTY -
PATHFIND -
PCODES -
PGSELECT -
PRSTATE -
PRTAXAUTH -
INVOKED Programs
HRFN
HRHI
HRLO
IFCC
IFCU
IFCR
IFSG
IFOB
HR704 - User Fld, Country, Date Update
Run HR704 (User Field, Country, Date Update) to
- consolidate the UN (User Field Numeric) and UD (User Field Date) topics
into one UF (User Field) topic;
- replace all A30 Country fields with the A2 Country Code field; and
- when dates are stored in alpha fields (e.g. personnel actions) change all
MMDDYY format date fields to a YYYYMMDD format.
NOTES:
The A30 country field will not be removed from dbdef until the next release.
This provides clients with an opportunity to move the date currently stored in
this field. As of 7.2.1., however, the A30 field will not be referenced in any
delivered programs, including the HR Writer.
Updated Files
APPLICANT -
BNCARRIER -
CKPOINT -
EEOUNIT -
EMDEPEND -
EMPLOYEE -
EMPVISA -
OSHA -
PADICT -
PADICT2 -
PAEMERGCNT -
PAEMPLOYEE -
PAINSTRUCT -
PARTICIPNT -
PCODESDTL -
PERSACTION -
PGSELECT -
PRSYSTEM -
PWSELECT -
PWTITLE -
PWTITLETOP -
SBBEN -
Referenced Files
HRHISTORY -
INSTCTRYCD -
PCODES -
PERSACTYPE -
PWCOMPUTE -
INVOKED Programs
HRFN
HRLO
|